Teams - Test Your Event with the Green Room Tutorial

Prepare your event without clutter or bugs thanks to the Green Room. Test audio and video settings, share content and communicate with other organizers before the event begins. Find out how to make the most of the new Teams update.

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Objectifs :

The objective of this video is to guide users on how to effectively prepare and manage a Town Hall meeting using the Green Room feature, ensuring a smooth experience for both organizers and participants.

Chapitres :

  1. Introduction to the Green Room
    The Green Room is a vital feature for organizing Town Hall meetings, allowing hosts to test audio and video settings, practice sharing content, and communicate with other organizers before participants join. This preparation is crucial for a glitch-free event.
  2. Activating the Green Room
    To enable the Green Room for your Town Hall meeting, follow these steps: 1. Open your calendar. 2. Right-click on your event. 3. Select 'Manage Event'. 4. In the meeting options, activate the Green Room. By default, the Green Room is available for Town Hall meetings, but it must be verified through these steps.
  3. Organizers' Capabilities in the Green Room
    From the Green Room, organizers have several options to manage the meeting effectively: - Change meeting options. - Admit participants from the lobby to the meeting. - Use chat to communicate with participants. - Enable captions for accessibility. - Access meeting notes. - Manage participants during the meeting. These features ensure that organizers can maintain control and facilitate a smooth meeting experience.
  4. Joining the Meeting
    It is important to note that organizers and presenters joining the Town Hall from the mobile app will not have the ability to stop the meeting. This action can only be performed from the desktop application or web browser. Additionally, transcription can only be enabled once the meeting has started from the participants' perspective.
  5. Participant Experience in the Green Room
    When participants join the meeting while the Green Room is active, they will see a welcome screen. They can utilize the Q&A tool to engage with the content and ask questions, enhancing their overall experience during the Town Hall.
  6. Conclusion
    In summary, the Green Room feature is essential for ensuring a successful Town Hall meeting. By preparing in advance and utilizing the available tools, organizers can create a seamless experience for all participants, fostering effective communication and engagement.

FAQ :

What is the purpose of the Green Room in a TownHall meeting?

The Green Room allows organizers to test audio and video settings, practice sharing content, and communicate with other presenters before the meeting starts, ensuring a smooth event.

How can I enable the Green Room for my TownHall event?

To enable the Green Room, right-click on your event in the calendar, select 'Manage Event', then go to 'Meeting Options' and activate the Green Room.

Can participants stop the meeting from the mobile app?

No, participants joining the TownHall from the mobile app cannot stop the meeting. This can only be done from the desktop application or web browser.

What features can organizers manage from the Green Room?

Organizers can change meeting options, admit participants from the lobby, manage chat, enable captions, access meeting notes, and manage participants from the Green Room.

What happens if participants join the meeting while the Green Room is active?

If participants join the meeting while the Green Room is active, they will be greeted by a specific screen and can use the Q&A tool.

Quelques cas d'usages :

Corporate TownHall Meetings

In a corporate setting, the Green Room can be used to prepare for a TownHall meeting by testing technology and ensuring all presenters are ready. This leads to a more professional and engaging experience for employees.

Webinars and Online Training

For webinars, organizers can utilize the Green Room to rehearse presentations and troubleshoot any technical issues before participants join, enhancing the overall quality of the training session.

Virtual Conferences

During virtual conferences, the Green Room allows multiple speakers to coordinate and practice their segments, ensuring a seamless flow of information and reducing the likelihood of technical difficulties.

Community Engagement Events

Non-profit organizations can use the Green Room feature to prepare for community engagement events, allowing them to test their setup and ensure that all speakers are aligned on the agenda.

Product Launches

For product launches, the Green Room can be used to finalize presentations and ensure that all promotional materials are ready, leading to a successful and impactful launch event.

Glossaire :

TownHall

A TownHall is a meeting format where participants gather to discuss important topics, share updates, and engage in dialogue. It is often used in corporate settings to communicate with employees.

Green Room

The Green Room is a pre-event space that allows organizers to test audio and video settings, practice sharing content, and communicate with other presenters before the main event starts.

Meeting Options

Meeting Options refer to the settings that can be adjusted by the organizer to control various aspects of the meeting, such as participant access, chat features, and transcription settings.

Transcription

Transcription is the process of converting spoken language into written text. In the context of meetings, it allows participants to access a written record of what was discussed.

Participants

Participants are individuals who join the meeting to listen, engage, and contribute to the discussion.

Desktop Application

A Desktop Application is software that is installed on a personal computer, allowing users to access features and functionalities that may not be available on mobile devices.

Mobile App

A Mobile App is a software application designed to run on mobile devices, providing users with access to features and functionalities on the go.

résultat(s)
00:00:07
With the new update and teams,
00:00:09
you have the option to test your event before it starts using the Green Room.
00:00:14
This feature allows you to test audio and video settings,
00:00:17
practise sharing content,
00:00:19
and communicate with other organisers and presenters
00:00:22
before allowing participants to join the meeting.
00:00:26
The green room is enabled by default for the town hall,
00:00:29
but you can verify it as follows.
00:00:31
Go to your team's calendar and right click on your event.
00:00:40
Select
00:00:41
manage event.
00:00:43
Meeting options,
00:00:44
and activate the green room.
00:00:50
From the perspective of presenters and organisers,
00:00:53
from the green room,
00:00:54
organisers can change meeting options and admit
00:00:57
participants from the lobby to the meeting.
00:01:00
organisers and presenters can
00:01:02
use chat.
00:01:05
Manage what participants see.
00:01:10
Enable captions.
00:01:15
Access meeting notes.
00:01:19
Manage participants
00:01:21
Start the meeting.
00:01:24
Presenters and organisers joining the town hall from the mobile app
00:01:27
will not be able to start the meeting.
00:01:29
This can only be done from the desktop application or web browser.
00:01:34
If you wish to enable transcription,
00:01:36
this can only be done once the meeting has started.
00:01:40
From the participant's perspective,
00:01:42
if participants join the meeting while the green room is active,
00:01:46
they will be greeted by this screen and can use the Q and A tool.

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résultat(s)
00:00:02
É crucial preparar a sua Câmara Municipal sem problemas e sem falhas.
00:00:07
Com a nova atualização e equipas,
00:00:09
tem a opção de testar o seu evento antes que ele comece a usar a Sala Verde.
00:00:14
Esta funcionalidade permite-lhe testar as definições de áudio e vídeo,
00:00:17
praticar a partilha de conteúdos,
00:00:19
e comunicar com outros organizadores e apresentadores
00:00:22
antes de permitir que os participantes participem na reunião.
00:00:26
A sala verde está habilitada por padrão para a Câmara Municipal,
00:00:29
mas pode verificá-lo da seguinte forma.
00:00:31
Aceda ao calendário da sua equipa e clique com o botão direito do rato no seu evento.
00:00:40
Seleccionar
00:00:41
gerir o evento.
00:00:43
Opções de reunião,
00:00:44
e activar a sala verde.
00:00:50
Na perspetiva dos apresentadores e organizadores,
00:00:53
da sala verde,
00:00:54
os organizadores podem alterar as opções de reunião e admitir
00:00:57
participantes desde o lobby até à reunião.
00:01:00
organizadores e apresentadores podem
00:01:02
usar o chat.
00:01:05
Gerir o que os participantes veem.
00:01:10
Activar legendas.
00:01:15
Aceder às notas da reunião.
00:01:19
Gerir participantes
00:01:21
Iniciar a reunião.
00:01:24
Apresentadores e organizadores que se juntam à Câmara Municipal a partir da aplicação móvel
00:01:27
não será possível iniciar a reunião.
00:01:29
Isso só pode ser feito a partir do aplicativo de desktop ou do navegador da Web.
00:01:34
Se pretender activar a transcrição,
00:01:36
isso só poderá ser feito depois de iniciada a reunião.
00:01:40
Na perspetiva do participante,
00:01:42
se os participantes participarem da reunião enquanto a sala verde estiver ativa,
00:01:46
serão recebidos por este ecrã e poderão utilizar a ferramenta de Perguntas e A.

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résultat(s)
00:00:02
È fondamentale preparare il municipio senza intoppi e senza problemi.
00:00:07
Con il nuovo aggiornamento e i nuovi team,
00:00:09
hai la possibilità di testare il tuo evento prima che inizi a utilizzare la Green Room.
00:00:14
Questa funzione consente di testare le impostazioni audio e video,
00:00:17
esercitati a condividere contenuti,
00:00:19
e comunicare con altri organizzatori e relatori
00:00:22
prima di consentire ai partecipanti di partecipare alla riunione.
00:00:26
La sala verde è abilitata di default per il municipio,
00:00:29
ma puoi verificarlo come segue.
00:00:31
Vai al calendario della tua squadra e fai clic con il pulsante destro del mouse sull'evento.
00:00:40
Seleziona
00:00:41
gestisci evento.
00:00:43
opzioni per le riunioni,
00:00:44
e attiva la stanza verde.
00:00:50
Dal punto di vista dei relatori e degli organizzatori,
00:00:53
dalla sala verde,
00:00:54
gli organizzatori possono modificare le opzioni di riunione e ammetterlo
00:00:57
partecipanti dall'atrio alla riunione.
00:01:00
gli organizzatori e i relatori possono
00:01:02
usare la chat.
00:01:05
Gestisci ciò che vedono i partecipanti.
00:01:10
Abilita i sottotitoli.
00:01:15
Accedi alle note delle riunioni.
00:01:19
Gestisci i partecipanti
00:01:21
Avvia la riunione.
00:01:24
Presentatori e organizzatori si uniscono al municipio dall'app mobile
00:01:27
non saranno in grado di iniziare la riunione.
00:01:29
Questa operazione può essere eseguita solo dall'applicazione desktop o dal browser web.
00:01:34
Se desideri abilitare la trascrizione,
00:01:36
questa operazione può essere effettuata solo dopo l'inizio della riunione.
00:01:40
Dal punto di vista del partecipante,
00:01:42
se i partecipanti si uniscono alla riunione mentre la sala verde è attiva,
00:01:46
verranno accolti da questa schermata e potranno utilizzare lo strumento Domande e Risposte.

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résultat(s)
00:00:02
Очень важно подготовить ратушу гладко и без сбоев.
00:00:07
Благодаря новому обновлению и командам
00:00:09
у вас есть возможность протестировать свое мероприятие до его начала в «Зеленой комнате».
00:00:14
Эта функция позволяет тестировать настройки аудио и видео,
00:00:17
потренируйтесь делиться контентом,
00:00:19
и общайтесь с другими организаторами и докладчиками
00:00:22
прежде чем разрешить участникам присоединиться к собранию.
00:00:26
В ратуше зеленая комната включена по умолчанию,
00:00:29
но проверить это можно следующим образом.
00:00:31
Перейдите в календарь своей команды и щелкните правой кнопкой мыши на своем событии.
00:00:40
Выберите
00:00:41
управлять мероприятием.
00:00:43
варианты встреч,
00:00:44
и активируйте зеленую комнату.
00:00:50
С точки зрения докладчиков и организаторов
00:00:53
из зеленой комнаты,
00:00:54
организаторы могут изменить варианты проведения встречи и принять участие
00:00:57
участники из вестибюля на собрание.
00:01:00
организаторы и докладчики могут
00:01:02
использовать чат.
00:01:05
Управляйте тем, что видят участники.
00:01:10
Включите субтитры.
00:01:15
Получите доступ к заметкам о собрании.
00:01:19
Управляйте участниками
00:01:21
Начните собрание.
00:01:24
Докладчики и организаторы присоединяются к мэрии из мобильного приложения
00:01:27
не смогут начать собрание.
00:01:29
Это можно сделать только из настольного приложения или веб-браузера.
00:01:34
Если вы хотите включить транскрипцию,
00:01:36
это можно сделать только после начала собрания.
00:01:40
С точки зрения участника,
00:01:42
если участники присоединяются к собранию, пока активна зеленая комната,
00:01:46
их встретит этот экран, и они смогут использовать инструмент «Вопросы и ответы».

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résultat(s)
00:00:02
Es crucial preparar tu ayuntamiento sin problemas y sin ningún problema.
00:00:07
Con la nueva actualización y los equipos,
00:00:09
tienes la opción de probar tu evento antes de que comience en la Sala Verde.
00:00:14
Esta función te permite probar los ajustes de audio y vídeo,
00:00:17
practica cómo compartir contenido,
00:00:19
y comunicarse con otros organizadores y presentadores
00:00:22
antes de permitir que los participantes se unan a la reunión.
00:00:26
La sala verde está habilitada de forma predeterminada para el ayuntamiento,
00:00:29
pero puede verificarlo de la siguiente manera.
00:00:31
Ve al calendario de tu equipo y haz clic con el botón derecho en tu evento.
00:00:40
Selecciona
00:00:41
gestionar el evento.
00:00:43
opciones de reunión,
00:00:44
y activa la sala verde.
00:00:50
Desde la perspectiva de los presentadores y organizadores,
00:00:53
desde la sala verde,
00:00:54
los organizadores pueden cambiar las opciones de la reunión y admitir
00:00:57
participantes desde el vestíbulo hasta la reunión.
00:01:00
los organizadores y presentadores pueden
00:01:02
usar el chat.
00:01:05
Gestiona lo que ven los participantes.
00:01:10
Habilita los subtítulos.
00:01:15
Acceda a las notas de la reunión.
00:01:19
Gestione a los participantes
00:01:21
Inicie la reunión.
00:01:24
Presentadores y organizadores que se unen al ayuntamiento desde la aplicación móvil
00:01:27
no podrán iniciar la reunión.
00:01:29
Esto solo se puede hacer desde la aplicación de escritorio o el navegador web.
00:01:34
Si desea habilitar la transcripción,
00:01:36
esto solo se puede hacer una vez que la reunión haya comenzado.
00:01:40
Desde la perspectiva del participante,
00:01:42
si los participantes se unen a la reunión mientras la sala verde está activa,
00:01:46
serán recibidos en esta pantalla y podrán utilizar la herramienta de preguntas y respuestas.

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