Forms - Let responders submit files in Microsoft Forms Tutorial

In this video, you will learn how to let responders submit files in Microsoft Forms.
The video covers the process of adding the document submission feature to your form, including selecting the file upload option and defining the maximum number of files and their size.
You can also make the question mandatory or optional and add additional information or specify the file format.
This feature allows responders to include files in your form or quiz, enhancing their engagement and providing you with valuable data.
This tutorial will help you optimize your use of Microsoft Forms and improve your SEO visibility.

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Objectifs :

This document aims to provide a comprehensive guide on how to create a formal quiz in Microsoft Forms that allows responders to upload files. It outlines the steps involved in adding the document submission feature, setting preferences for file uploads, and managing questions within the quiz.

Chapitres :

  1. Introduction to Document Submission in Microsoft Forms
    Creating a formal quiz in Microsoft Forms can be enhanced by allowing responders to include file uploads. This feature is particularly useful for collecting additional information or documents from users at the end of the form.
  2. Adding the Document Submission Feature
    To enable file uploads in your quiz, follow these steps: 1. Click the 'Add New' button. 2. Select 'Upload File'. Once you do this, OneDrive or SharePoint will automatically create a folder for the uploaded files, ensuring they are saved securely.
  3. Reviewing External Sharing Permissions
    Before allowing file uploads, it is essential to review your organization's external sharing permissions. This ensures that the uploaded files are managed according to your organization's policies. Note that you cannot change the location of the upload folder from this interface.
  4. Specifying Document Preferences
    After adding the upload feature, you can specify the type of documents you expect from your users. Here are the preferences you can set: - **Maximum Number of Files**: Define how many files responders can upload. - **Maximum File Size**: Set a limit on the size of each file uploaded. These settings apply to any type of question in your quiz.
  5. Managing Questions in Your Quiz
    You have the flexibility to manage your questions effectively: - **Duplicate or Delete Questions**: Easily replicate or remove questions as needed. - **Rearranging Questions**: Use the arrows to move questions around in the quiz. - **Inserting Images**: If necessary, you can insert images to enhance your questions. - **Mandatory or Optional Questions**: Decide whether a question is required or optional for responders.
  6. Additional Options and Notifications
    The three-dot menu provides more options for your questions: - **Subtitle**: Add extra information for clarity. - **File Type**: Specify which file formats are acceptable for uploads. Responders will see the upload file settings and receive notifications regarding their saved data, which is stored in OneDrive.
  7. Conclusion
    By following these steps, you can successfully allow responders to include files in your Microsoft Forms quiz. This feature not only enhances the interactivity of your forms but also facilitates the collection of necessary documents from users.

FAQ :

How do I create a quiz in Microsoft Forms?

To create a quiz in Microsoft Forms, log in to your Microsoft account, select 'Forms', and then click on 'New Quiz'. You can add questions, set preferences, and customize your quiz as needed.

Can responders upload files in Microsoft Forms?

Yes, responders can upload files in Microsoft Forms by using the document submission feature. You can enable this option when creating your quiz.

What types of files can I allow responders to upload?

You can specify the file types that responders are allowed to upload, such as images, documents, or spreadsheets, by selecting the appropriate options in the form settings.

How do I set file size limits for uploads?

When setting up the document submission feature in Microsoft Forms, you can define the maximum file size that responders can upload, ensuring it meets your requirements.

What happens to the uploaded files?

Uploaded files are automatically saved to a designated folder in OneDrive or SharePoint, depending on your organization's settings.

Can I make questions mandatory in Microsoft Forms?

Yes, you can choose to make questions mandatory or optional when creating your quiz in Microsoft Forms.

Quelques cas d'usages :

Job Application Forms

Companies can use Microsoft Forms to create job application forms that allow candidates to upload their resumes and cover letters directly through the form.

Event Registration

Event organizers can create registration forms that allow attendees to upload documents such as proof of payment or identification, streamlining the registration process.

Feedback Collection

Organizations can gather feedback from clients or employees by allowing them to upload supporting documents or images along with their feedback, enhancing the quality of the responses.

Educational Assignments

Teachers can create assignment submission forms where students can upload their completed work, making it easier to collect and review assignments.

Research Data Collection

Researchers can use Microsoft Forms to collect data from participants, allowing them to upload relevant files or documents that support their responses.

Glossaire :

Microsoft Forms

A web-based application that allows users to create surveys, quizzes, and polls, and collect responses in real-time.

document submission feature

A functionality in Microsoft Forms that allows responders to upload files as part of their responses.

OneDrive

A cloud storage service from Microsoft that allows users to store files and access them from any device connected to the internet.

SharePoint

A web-based collaboration platform from Microsoft that integrates with Microsoft Office and is used for document management and storage.

external sharing permissions

Settings that determine whether users can share files and folders with people outside their organization.

file type

The format of the file that responders are allowed to upload, such as PDF, DOCX, or JPEG.

branching

A feature in Microsoft Forms that allows the quiz creator to direct responders to different questions based on their previous answers.

résultat(s)
00:00:00
When you create a formal
00:00:02
quiz in Microsoft Forms,
00:00:04
at times you may want to responders to
00:00:07
include a file at the end of the form.
00:00:09
Note whether you have chosen a form or quiz,
00:00:12
the creation process is relatively the same.
00:00:15
To add the document submission feature,
00:00:16
click the Add New button.
00:00:19
Then select Upload File.
00:00:21
OneDrive or SharePoint will create
00:00:23
a folder for uploaded files.
00:00:25
Note that responder names and file details
00:00:27
are automatically saved to OneDrive.
00:00:29
Review your organizations external
00:00:31
sharing permissions for uploading files.
00:00:33
You cannot change the location
00:00:35
of this folder from here.
00:00:37
However, in another video we will
00:00:38
find out how to specify the location
00:00:41
of your responders documents
00:00:43
straight from your OneDrive.
00:00:45
Add your question and specify the type
00:00:47
of document you expect from your. Users.
00:00:50
Then select your document preferences.
00:00:54
First,
00:00:54
define the maximum number of files your
00:00:57
responders can include in your form.
00:01:00
Specify the files maximum size.
00:01:03
This goes for any type of questions.
00:01:05
You can duplicate or delete a question.
00:01:08
You can move it around the quiz
00:01:11
using these arrows.
00:01:12
And if needed you can insert an image.
00:01:15
You can also choose to make the
00:01:18
question mandatory or optional.
00:01:20
The three dot menu shows more options.
00:01:22
Subtitle lets you provide
00:01:24
additional information.
00:01:25
File Type lets you specify which file
00:01:28
format you agree to include in this form.
00:01:31
Your responders will fund your upload file
00:01:35
setting information displayed right here.
00:01:37
They will also get notifications regarding
00:01:39
saved data as it is stored in OneDrive.
00:01:47
And you can also add branching.
00:01:50
Now you know how to let responders
00:01:52
include files in your form
00:01:54
or quiz in Microsoft Forms.

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résultat(s)
00:00:00
Quando você cria um formal
00:00:02
quiz no Microsoft Forms,
00:00:04
Às vezes, você pode querer responder a
00:00:07
Inclua um arquivo no final do formulário.
00:00:09
Observe se você escolheu um formulário ou questionário,
00:00:12
O processo de criação é relativamente o mesmo.
00:00:15
Para adicionar o recurso de envio de documentos,
00:00:16
clique no botão Adicionar Novo.
00:00:19
Em seguida, selecione Carregar arquivo.
00:00:21
O OneDrive ou o SharePoint criará
00:00:23
uma pasta para ficheiros carregados.
00:00:25
Observe que os nomes dos respondentes e os detalhes do arquivo
00:00:27
são guardados automaticamente no OneDrive.
00:00:29
Rever as suas organizações externas
00:00:31
Permissões de compartilhamento para upload de arquivos.
00:00:33
Não é possível alterar a localização
00:00:35
desta pasta a partir daqui.
00:00:37
No entanto, em outro vídeo vamos
00:00:38
Saiba como especificar o local
00:00:41
dos seus documentos de resposta
00:00:43
diretamente do seu OneDrive.
00:00:45
Adicione a sua pergunta e especifique o tipo
00:00:47
do documento que espera do seu. Utilizadores.
00:00:50
Em seguida, selecione as preferências do documento.
00:00:54
Em primeiro lugar,
00:00:54
Defina o número máximo de ficheiros que o seu
00:00:57
Os respondentes podem incluir no seu formulário.
00:01:00
Especifique o tamanho máximo dos arquivos.
00:01:03
Isso vale para qualquer tipo de pergunta.
00:01:05
Você pode duplicar ou excluir uma pergunta.
00:01:08
Você pode movê-lo ao redor do quiz
00:01:11
usando estas setas.
00:01:12
E se necessário, você pode inserir uma imagem.
00:01:15
Você também pode optar por fazer o
00:01:18
pergunta obrigatória ou facultativa.
00:01:20
O menu de três pontos mostra mais opções.
00:01:22
As legendas permitem-lhe fornecer
00:01:24
informações adicionais.
00:01:25
Tipo de arquivo permite especificar qual arquivo
00:01:28
formato que concorda em incluir neste formulário.
00:01:31
Seus respondentes financiarão seu arquivo de upload
00:01:35
informações de configuração exibidas aqui.
00:01:37
Eles também receberão notificações sobre
00:01:39
dados guardados à medida que são armazenados no OneDrive.
00:01:47
E você também pode adicionar ramificação.
00:01:50
Agora você já sabe como deixar os socorristas
00:01:52
Incluir ficheiros no formulário
00:01:54
ou teste no Microsoft Forms.

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résultat(s)
00:00:00
Quando si crea un documento formale
00:00:02
quiz in Microsoft Forms,
00:00:04
a volte potresti volere che rispondessero
00:00:07
includi un file alla fine del modulo.
00:00:09
Nota se hai scelto un modulo o un quiz,
00:00:12
il processo di creazione è relativamente lo stesso.
00:00:15
Per aggiungere la funzionalità di invio dei documenti,
00:00:16
fai clic sul pulsante Aggiungi nuovo.
00:00:19
Quindi seleziona Carica file.
00:00:21
OneDrive o SharePoint creeranno
00:00:23
una cartella per i file caricati.
00:00:25
Nota che i nomi dei risponditori e i dettagli dei file
00:00:27
vengono salvati automaticamente in OneDrive.
00:00:29
Esamina l'esterno delle tue organizzazioni
00:00:31
autorizzazioni di condivisione per il caricamento dei file.
00:00:33
Non è possibile modificare la posizione
00:00:35
di questa cartella da qui.
00:00:37
Tuttavia, in un altro video lo faremo
00:00:38
scopri come specificare la posizione
00:00:41
dei documenti del tuo risponditore
00:00:43
direttamente dal tuo OneDrive.
00:00:45
Aggiungi la tua domanda e specifica il tipo
00:00:47
del documento che ti aspetti dal tuo. Utenti.
00:00:50
Quindi seleziona le tue preferenze per il documento.
00:00:54
Per prima cosa,
00:00:54
definisci il numero massimo di file
00:00:57
i risponditori possono includere nel tuo modulo.
00:01:00
Specifica le dimensioni massime dei file.
00:01:03
Questo vale per qualsiasi tipo di domanda.
00:01:05
Puoi duplicare o eliminare una domanda.
00:01:08
Puoi spostarla all'interno del quiz
00:01:11
usando queste frecce.
00:01:12
E se necessario puoi inserire un'immagine.
00:01:15
Puoi anche scegliere di creare
00:01:18
domanda obbligatoria o facoltativa.
00:01:20
Il menu a tre puntini mostra più opzioni.
00:01:22
I sottotitoli ti consentono di fornire
00:01:24
informazioni aggiuntive.
00:01:25
Tipo di file consente di specificare quale file
00:01:28
formato che accetti di includere in questo modulo.
00:01:31
I tuoi rispondenti finanzieranno il tuo file di caricamento
00:01:35
le informazioni sulle impostazioni vengono visualizzate proprio qui.
00:01:37
Riceveranno anche notifiche riguardanti
00:01:39
dati salvati così come sono archiviati in OneDrive.
00:01:47
E puoi anche aggiungere ramificazioni.
00:01:50
Ora sai come coinvolgere i risponditori
00:01:52
includi file nel tuo modulo
00:01:54
o quiz in Microsoft Forms.

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résultat(s)
00:00:00
Когда вы создаете формальное
00:00:02
тест в Microsoft Forms,
00:00:04
иногда вам может понадобиться ответить на
00:00:07
включите файл в конце формы.
00:00:09
Обратите внимание, выбрали ли вы форму или тест,
00:00:12
процесс создания относительно одинаков.
00:00:15
Чтобы добавить функцию отправки документов,
00:00:16
нажмите кнопку «Добавить новый».
00:00:19
Затем выберите «Загрузить файл».
00:00:21
OneDrive или SharePoint создадут
00:00:23
папку для загруженных файлов.
00:00:25
Обратите внимание, что имена респондентов и сведения о файлах
00:00:27
автоматически сохраняются в OneDrive.
00:00:29
Проверьте внешнюю версию своей организации
00:00:31
совместное использование разрешений на загрузку файлов.
00:00:33
Вы не можете изменить местоположение
00:00:35
этой папки отсюда.
00:00:37
Однако в другом видео мы расскажем
00:00:38
узнайте, как указать местоположение
00:00:41
документов ваших респондентов
00:00:43
прямо из вашего OneDrive.
00:00:45
Добавьте свой вопрос и укажите тип
00:00:47
документа, который вы ожидаете получить от себя. Пользователи.
00:00:50
Затем выберите настройки документа.
00:00:54
Во-первых,
00:00:54
определите максимальное количество ваших файлов
00:00:57
респонденты могут включить в вашу форму.
00:01:00
Укажите максимальный размер файлов.
00:01:03
Это относится к любым типам вопросов.
00:01:05
Вопрос можно дублировать или удалять.
00:01:08
Его можно перемещать по тесту
00:01:11
используя эти стрелки.
00:01:12
И при необходимости вы можете вставить изображение.
00:01:15
Вы также можете сделать
00:01:18
вопрос обязательный или необязательный.
00:01:20
В трехточечном меню показано больше опций.
00:01:22
Субтитры позволяют предоставить
00:01:24
дополнительную информацию.
00:01:25
Тип файла позволяет указать, какой файл
00:01:28
формат, который вы соглашаетесь включить в эту форму.
00:01:31
Ваши респонденты профинансируют ваш загруженный файл
00:01:35
информация о настройках отображается здесь.
00:01:37
Они также будут получать уведомления о
00:01:39
сохраненные данные в том виде, в каком они хранятся в OneDrive.
00:01:47
И вы также можете добавить ветвление.
00:01:50
Теперь вы знаете, как сообщить об этом респондентам
00:01:52
включите файлы в форму
00:01:54
или тест в Microsoft Forms.

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résultat(s)
00:00:00
Cuando creas un formato formal
00:00:02
cuestionario en Microsoft Forms,
00:00:04
a veces es posible que desee responder a
00:00:07
incluya un archivo al final del formulario.
00:00:09
Anote si ha elegido un formulario o un cuestionario,
00:00:12
el proceso de creación es relativamente el mismo.
00:00:15
Para añadir la función de envío de documentos,
00:00:16
haga clic en el botón Agregar nuevo.
00:00:19
A continuación, selecciona Cargar archivo.
00:00:21
OneDrive o SharePoint crearán
00:00:23
una carpeta para los archivos cargados.
00:00:25
Tenga en cuenta los nombres de los respondedores y los detalles del archivo
00:00:27
se guardan automáticamente en OneDrive.
00:00:29
Revisa los datos externos de tu organización
00:00:31
permisos de uso compartido para subir archivos.
00:00:33
No puedes cambiar la ubicación
00:00:35
de esta carpeta desde aquí.
00:00:37
Sin embargo, en otro vídeo lo haremos
00:00:38
descubra cómo especificar la ubicación
00:00:41
de los documentos de sus respondedores
00:00:43
directamente desde tu OneDrive.
00:00:45
Añade tu pregunta y especifica el tipo
00:00:47
del documento que espera de su. usuarios.
00:00:50
A continuación, seleccione sus preferencias de documento.
00:00:54
En primer lugar,
00:00:54
defina el número máximo de archivos
00:00:57
los respondedores pueden incluir en su formulario.
00:01:00
Especifique el tamaño máximo de los archivos.
00:01:03
Esto se aplica a cualquier tipo de pregunta.
00:01:05
Puedes duplicar o eliminar una pregunta.
00:01:08
Puedes moverla por el cuestionario
00:01:11
usando estas flechas.
00:01:12
Y si es necesario, puede insertar una imagen.
00:01:15
También puede optar por hacer el
00:01:18
pregunta obligatoria u opcional.
00:01:20
El menú de tres puntos muestra más opciones.
00:01:22
El subtítulo le permite proporcionar
00:01:24
información adicional.
00:01:25
El tipo de archivo le permite especificar qué archivo
00:01:28
formato que acepta incluir en este formulario.
00:01:31
Los respondedores financiarán el archivo que hayas subido
00:01:35
la información de configuración se muestra aquí mismo.
00:01:37
También recibirán notificaciones sobre
00:01:39
guardó los datos tal como están almacenados en OneDrive.
00:01:47
Y también puedes agregar ramificaciones.
00:01:50
Ahora ya sabe cómo dejar que los socorristas
00:01:52
incluya archivos en su formulario
00:01:54
o cuestionario en Microsoft Forms.

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