Teams - Differentiate Between Meeting Types Tutorial

Discover the different types of meetings in Microsoft Teams and learn how to organize them easily. Explore instant meetings for quick audio calls and scheduled meetings for more structured virtual events.

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Objectifs :

This document aims to clarify the different types of virtual events available in Microsoft Teams, including meetings, webinars, town halls, virtual appointments, and controlled content meetings. It will provide a comprehensive understanding of their features, participant limits, and appropriate use cases.

Chapitres :

  1. Introduction to Microsoft Teams Events
    Microsoft Teams offers various options for creating and participating in virtual events, including meetings, webinars, and town halls. Understanding the differences between these options is essential for effective collaboration and communication.
  2. Types of Meetings
    Meetings in Microsoft Teams can be categorized into two main types: - **Instant Meetings**: These allow users to create a meeting with a single click for an audio call, making it quick and convenient. - **Scheduled Meetings**: These are planned in advance and can gather one or several collaborators at a specific time. Users can schedule these meetings through Microsoft Teams or Microsoft Outlook, inviting up to 1000 participants.
  3. Webinars
    Webinars in Microsoft Teams facilitate easier sharing and interaction with participants. Key features include: - **Invitation Only**: Access is granted through a registration form, ensuring that only invited participants can join. - **Participant Limit**: Webinars can accommodate up to 1000 participants. To learn how to generate a registration form for a webinar, follow the rest of the course.
  4. Town Halls
    The town hall feature in Microsoft Teams replaces the live event option and can host a larger audience: - **Capacity**: It can accommodate up to 10,000 participants with the basic version of Teams and even more with Teams Premium. - **Interaction**: Unlike meetings and webinars, town halls offer limited interaction with the audience.
  5. Virtual Appointments
    Virtual appointments are designed for easy communication with individuals outside the organization. They are characterized by: - **No Download Required**: Participants do not need to download any software to join. - **Ease of Use**: These appointments are straightforward to manage, making them ideal for interviews and mentoring sessions.
  6. Controlled Content Meetings
    Controlled content meetings are similar to classic meetings but come with additional options: - **Waiting Room**: Participants can be placed in a waiting room before joining. - **Restricted Interaction**: Presentation and conversation settings can be adjusted to limit interaction, saving time during meetings.
  7. Conclusion
    Understanding the various types of virtual events in Microsoft Teams is crucial for effective communication and collaboration. Each type serves a specific purpose and has unique features that cater to different needs, from casual meetings to large-scale webinars and town halls.

FAQ :

What is the difference between an instant meeting and a scheduled meeting in Microsoft Teams?

An instant meeting is created with a single click for immediate audio calls, while a scheduled meeting is planned in advance and allows participants to gather at a specific time.

How many participants can join a webinar in Microsoft Teams?

A webinar in Microsoft Teams can accommodate up to 1,000 participants and is accessible only by invitation through a registration form.

What is a town hall meeting in Microsoft Teams?

A town hall meeting is a large virtual event that can host up to 10,000 participants in the basic version of Teams, designed for announcements with limited interaction.

What are virtual appointments used for?

Virtual appointments are used for easy communication with individuals outside the organization, making them ideal for interviews and mentoring sessions.

What are controlled content meetings?

Controlled content meetings are standard meetings with options to manage the waiting room and restrict presentation and conversation features, allowing for more efficient meetings.

Quelques cas d'usages :

Conducting Team Meetings

Use instant meetings for quick team check-ins or scheduled meetings for more structured discussions, allowing up to 1,000 participants to collaborate effectively.

Hosting Webinars

Organize webinars to share knowledge with a larger audience, utilizing registration forms to manage attendance and interaction, suitable for training sessions or product launches.

Running Town Hall Meetings

Leverage town hall meetings to communicate important updates to a large audience, ensuring that key messages reach up to 10,000 participants with minimal interaction.

Facilitating Virtual Appointments

Utilize virtual appointments for interviews or mentoring sessions, allowing seamless communication with external candidates or mentees without the need for downloads.

Managing Controlled Content Meetings

Implement controlled content meetings for sensitive discussions, where managing the waiting room and restricting conversation can enhance focus and efficiency.

Glossaire :

Microsoft Teams

A collaboration platform that integrates chat, video meetings, file storage, and application integration for team communication and collaboration.

Instant meetings

Meetings that can be created with a single click for immediate audio calls, allowing for quick communication without prior scheduling.

Scheduled meetings

Meetings that are planned in advance, allowing participants to gather at a specific time, which can be set up through Microsoft Teams or Microsoft Outlook.

Webinar

An online seminar that allows for easier sharing and interaction with participants, accessible only by invitation through a registration form.

Town hall

A large virtual meeting format that can accommodate up to 10,000 participants in the basic version of Microsoft Teams, designed for announcements and information sharing with limited audience interaction.

Virtual appointments

Meetings that facilitate communication with individuals outside the organization without requiring downloads or authentication, ideal for interviews and mentoring.

Controlled content meetings

Standard meetings with additional options for managing the waiting room and restricting presentation and conversation features to enhance meeting efficiency.

résultat(s)
00:00:02
In Microsoft Teams,
00:00:03
you have the option to create meetings,
00:00:06
participate in webinars,
00:00:08
and other types of virtual events.
00:00:10
But what are the differences?
00:00:12
The most straightforward and
00:00:14
commonly used event is the meeting,
00:00:16
which comes in two types.
00:00:18
Instant meetings allow you to create
00:00:20
a meeting with a single click
00:00:23
for an audio call, for example.
00:00:25
Scheduled meetings enable gathering one or
00:00:28
several collaborators at the same time,
00:00:30
planned in advance,
00:00:32
either on Microsoft Teams
00:00:34
or Microsoft Outlook.
00:00:35
You can invite U to 1000 participants.
00:00:38
The webinar allows for easier sharing
00:00:40
and interaction with participants.
00:00:42
It is accessible only by invitation
00:00:45
through a registration form with
00:00:47
permission for up to 1000 participants.
00:00:49
To learn how to generate a
00:00:52
registration form for a webinar,
00:00:54
follow the rest of the course.
00:00:56
The town hall, which replaces the live event,
00:01:00
can accommodate up to 10,000 participants
00:01:02
with the basic version of teams.
00:01:05
And two, oh oh oh oh with teams premium.
00:01:08
But unlike the others,
00:01:10
it offers little interaction
00:01:11
with the audience.
00:01:13
Virtual appointments allow for easy
00:01:15
communication with someone outside
00:01:17
the organization without any download
00:01:20
authentication and easy to handle.
00:01:22
It's ideal for interviews
00:01:24
and mentoring sessions.
00:01:26
Controlled content meetings
00:01:27
are classic meetings,
00:01:28
but with options regarding the
00:01:30
waiting room resentation and
00:01:32
conversation set to be more restricted.
00:01:34
This allows for time saving
00:01:36
during the set of meetings.

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résultat(s)
00:00:02
No Microsoft Teams,
00:00:03
tem a opção de criar reuniões,
00:00:06
participar em webinars,
00:00:08
e outros tipos de eventos virtuais.
00:00:10
Mas quais são as diferenças?
00:00:12
O mais simples e
00:00:14
evento comumente utilizado é a reunião,
00:00:16
que vem em dois tipos.
00:00:18
As reuniões instantâneas permitem-lhe criar
00:00:20
uma reunião com um único clique
00:00:23
para uma chamada de áudio, por exemplo.
00:00:25
As reuniões agendadas permitem reunir uma ou
00:00:28
vários colaboradores ao mesmo tempo,
00:00:30
previsto com antecedência,
00:00:32
ou no Microsoft Teams
00:00:34
ou Microsoft Outlook.
00:00:35
Pode convidar até 1000 participantes.
00:00:38
O webinar permite uma partilha mais fácil
00:00:40
e interação com os participantes.
00:00:42
É acessível apenas por convite
00:00:45
através de um formulário de inscrição com
00:00:47
autorização para até 1000 participantes.
00:00:49
Aprender a gerar um
00:00:52
formulário de inscrição para um webinar,
00:00:54
seguir o resto do curso.
00:00:56
A Câmara Municipal, que substitui o evento ao vivo,
00:01:00
pode acomodar até 10.000 participantes
00:01:02
com a versão básica das equipas.
00:01:05
E dois, oh oh oh oh com equipas premium.
00:01:08
Mas ao contrário dos outros,
00:01:10
oferece pouca interação
00:01:11
com o público.
00:01:13
Marcações virtuais permitem fácil
00:01:15
comunicação com alguém de fora
00:01:17
a organização sem qualquer transferência
00:01:20
autenticação e fácil de manusear.
00:01:22
É ideal para entrevistas
00:01:24
e sessões de mentoria.
00:01:26
Reuniões de conteúdo controlado
00:01:27
são reuniões clássicas,
00:01:28
mas com opções relativamente ao
00:01:30
ressentimento da sala de espera e
00:01:32
conversação definida para ser mais restrita.
00:01:34
Isto permite poupar tempo
00:01:36
durante o conjunto de reuniões.

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résultat(s)
00:00:02
In Microsoft Teams,
00:00:03
hai la possibilità di creare riunioni,
00:00:06
partecipare a webinar,
00:00:08
e altri tipi di eventi virtuali.
00:00:10
Ma quali sono le differenze?
00:00:12
La più semplice e
00:00:14
evento di uso comune è l'incontro,
00:00:16
che è disponibile in due tipi.
00:00:18
Le riunioni istantanee ti consentono di creare
00:00:20
una riunione con un solo clic
00:00:23
per una chiamata audio, ad esempio.
00:00:25
Le riunioni programmate consentono di riunirne una o
00:00:28
più collaboratori contemporaneamente,
00:00:30
pianificato in anticipo,
00:00:32
o su Microsoft Teams
00:00:34
o Microsoft Outlook.
00:00:35
Puoi invitare fino a 1000 partecipanti.
00:00:38
Il webinar consente una condivisione più semplice
00:00:40
e interazione con i partecipanti.
00:00:42
È accessibile solo su invito
00:00:45
tramite un modulo di registrazione con
00:00:47
autorizzazione per un massimo di 1000 partecipanti.
00:00:49
Per imparare a generare un
00:00:52
modulo di registrazione per un webinar,
00:00:54
segui il resto del corso.
00:00:56
Il municipio, che sostituisce l'evento dal vivo,
00:01:00
può ospitare fino a 10.000 partecipanti
00:01:02
con la versione base di Teams.
00:01:05
E due, oh oh oh oh con Teams Premium.
00:01:08
Ma a differenza degli altri,
00:01:10
offre poca interazione
00:01:11
con il pubblico.
00:01:13
Gli appuntamenti virtuali lo consentono facilmente
00:01:15
comunicazione con qualcuno esterno
00:01:17
l'organizzazione senza alcun download
00:01:20
autenticazione e facilità di gestione.
00:01:22
È ideale per le interviste
00:01:24
e sessioni di mentoring.
00:01:26
Riunioni con contenuti controllati
00:01:27
sono riunioni classiche,
00:01:28
ma con opzioni riguardanti
00:01:30
presentazione in sala d'attesa e
00:01:32
conversazione impostata per essere più limitata.
00:01:34
Ciò consente di risparmiare tempo
00:01:36
durante la serie di riunioni.

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résultat(s)
00:00:02
В командах Майкрософт
00:00:03
у вас есть возможность создавать встречи,
00:00:06
участвуйте в вебинарах,
00:00:08
и другие типы виртуальных мероприятий.
00:00:10
Но в чем разница?
00:00:12
Самый простой и
00:00:14
обычно используемое событие — собрание,
00:00:16
которое бывает двух типов.
00:00:18
Мгновенные встречи позволяют создавать
00:00:20
встречу одним щелчком мыши
00:00:23
например, для аудиозвонка.
00:00:25
Запланированные встречи позволяют собрать одну или
00:00:28
несколько сотрудников одновременно,
00:00:30
спланировано заранее,
00:00:32
либо в Microsoft Teams
00:00:34
или Microsoft Outlook.
00:00:35
Можно пригласить до 1000 участников.
00:00:38
Вебинар упрощает обмен информацией
00:00:40
и взаимодействие с участниками.
00:00:42
Оно доступно только по приглашению
00:00:45
через регистрационную форму с
00:00:47
разрешение до 1000 участников.
00:00:49
Чтобы узнать, как создать
00:00:52
регистрационная форма для участия в вебинаре,
00:00:54
пройдите оставшуюся часть курса.
00:00:56
Ратуша, которая заменяет живое мероприятие,
00:01:00
может вместить до 10 000 участников
00:01:02
с базовой версией команд.
00:01:05
И во-вторых, ох-ох-ох с премиальными командами.
00:01:08
Но в отличие от других
00:01:10
он мало взаимодействует
00:01:11
с аудиторией.
00:01:13
Виртуальные встречи позволяют легко проводить время
00:01:15
общение с кем-то на улице
00:01:17
организация без загрузки
00:01:20
аутентификация и простота в обращении.
00:01:22
Идеально подходит для собеседований
00:01:24
и сеансы наставничества.
00:01:26
Встречи с контролируемым контентом
00:01:27
являются классическими совещаниями,
00:01:28
но с вариантами, касающимися
00:01:30
презентация зала ожидания и
00:01:32
разговор будет более ограниченным.
00:01:34
Это позволяет сэкономить время
00:01:36
во время ряда встреч.

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résultat(s)
00:00:02
En Microsoft Teams,
00:00:03
tienes la opción de crear reuniones,
00:00:06
participar en webinars,
00:00:08
y otros tipos de eventos virtuales.
00:00:10
Pero, ¿cuáles son las diferencias?
00:00:12
La más sencilla y
00:00:14
el evento más utilizado es la reunión,
00:00:16
que viene en dos tipos.
00:00:18
Las reuniones instantáneas te permiten crear
00:00:20
una reunión con un solo clic
00:00:23
para una llamada de audio, por ejemplo.
00:00:25
Las reuniones programadas permiten reunir uno o
00:00:28
varios colaboradores al mismo tiempo,
00:00:30
planificado con antelación,
00:00:32
ya sea en Microsoft Teams
00:00:34
o Microsoft Outlook.
00:00:35
Puedes invitar a hasta 1000 participantes.
00:00:38
El seminario web permite compartir más fácilmente
00:00:40
y la interacción con los participantes.
00:00:42
Solo se puede acceder a él por invitación
00:00:45
a través de un formulario de registro con
00:00:47
permiso para hasta 1000 participantes.
00:00:49
Para aprender a generar un
00:00:52
formulario de registro para un seminario web,
00:00:54
sigue el resto del curso.
00:00:56
El ayuntamiento, que sustituye al evento en directo,
00:01:00
puede albergar hasta 10 000 participantes
00:01:02
con la versión básica de equipos.
00:01:05
Y dos, oh, oh, oh, con Teams Premium.
00:01:08
Pero a diferencia de los demás,
00:01:10
ofrece poca interacción
00:01:11
con el público.
00:01:13
Las citas virtuales permiten que sea fácil
00:01:15
comunicación con alguien externo
00:01:17
la organización sin ninguna descarga
00:01:20
autentificado y fácil de manejar.
00:01:22
Es ideal para entrevistas
00:01:24
y sesiones de tutoría.
00:01:26
Reuniones de contenido controlado
00:01:27
son reuniones clásicas,
00:01:28
pero con opciones con respecto a
00:01:30
presentación en sala de espera y
00:01:32
la conversación será más restringida.
00:01:34
Esto permite ahorrar tiempo
00:01:36
durante el conjunto de reuniones.

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