Teams - Start and Manage Your Event Alone Tutorial
Find out how to start up and run your event independently. Learn the skills you need to successfully plan, organize and execute your own event without outside help.
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Restrict a document to reading only
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Viva Connections for your colleague
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Define your status message
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Edit and enhance messages
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Plan a meeting based on a conversation
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Synchronize only one channel
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Customize notifications
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Interact in conversations
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Schedule private or team meetings
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Find content and people
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Reply to and react to a Teams conversation in an e-mail
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Start an instant meeting
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Presentation of different tools in a meeting
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Responding or Reacting to a Message
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Add channels and tabs
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Automatically record a meeting
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Create a team and add members
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View events
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Creating or Joining a Team
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Edit photo in Teams
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Manage accessibility settings
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Creating and Joining a Meeting
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Create, manage and set up a breakout room
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Create private and shared channels
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Manage a meeting
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Use Microsoft Whiteboard in meetings
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Overview of conversations
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How to add Klaxoon to a current Teams meeting?
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Finding and Installing Teams for Mobile
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Respect your right to disconnect with Insights
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How to integrate Klaxoon directly into a Teams meeting?
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Manage your teams
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Introduction to Teams
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Private and small group chats
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How to start a Teams meeting from Klaxoon?
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Change application settings
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Set up and customize your teams
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Set up breakout rooms before the meeting
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Chancing Your Status
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Share content in meetings
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Presentation of the desktop application
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Schedule Message Delivery
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Apply a Specific Policy to a User
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Send an Email to a Team
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Take notes in meetings
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Interface Overview
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Invite external guests
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Manage privacy settings
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Enabling Subtitles During a Meeting
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Use a background image during a video call
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Starting a Conversation
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Interact in a conversation
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Understand the differences between Connectors, Applications and Tabs
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Generate a presence report
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File Management
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Isolate a conversation window
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Get feedback from your coworkers with Forms questionnaires
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Generate automatic translations and transcriptions in a meeting
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Use and co-edit files
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Finding Help?
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Retrieve items saved in a breakout room
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Disabling Conversation Notifications
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Manage team files
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Create Approval Templates
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Posting in a Channel
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Collaborate within a conversation with Microsoft Loop
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Following your activities and your team's activities
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Managing Teams and Channels
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Make a New Approval Request
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Sharing Content in a Meeting
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Enabling Mobile Notifications
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Store files in conversations
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Register as a Participant in a Teams Webinar
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Searching for Items or People
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Understand and Secure Information Sharing in Instant Messaging
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Creating a Channel
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Copilot in Teams Conversations
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Copilot After Teams Meetings
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Create and Send Signatures with Dedicated Services
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Copilot During Teams Meetings
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Analyze Team Dynamics
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Use Connectors to Receive Notifications
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Use Viva Insights in Conversations
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Use Templates for Document Creation
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Manage Document Approval
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Use Commands and Keyboard Shortcuts
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Integrate Klaxoon in a Teams Channel
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Enable Klaxoon as an App in Teams
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Participate in a Town Hall
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Moderate the Chat During a Town Hall
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When and Why to Use Town Hall
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Test Your Event with the Green Room
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Manage Storage Spaces on Teams
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Differentiate Between Meeting Types
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Manage Privacy in Private Channels
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Plan and Launch a Town Hall
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Restrict a Document to Certain Team Members
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Centralize Important Events in a Single Channel Calendar
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Manage Conversation Options
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Add and Explore Workflows
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Communicate Behind the Scenes
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End the Event and Gather Statistics
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Prepare Your Webinar with Microsoft Teams
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Set Up Monitoring in a Channel with an RSS Feed
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Secure Teams Upon Creation
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Add Interactivity to Your Teams Webinar
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Filter Your Document Display
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Secure a Shared Document with a Password
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Ensure Your Webinar Options Before Launching
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Restrict a Document to Read-Only
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Customize the Display of the Function Panel
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Manage priority people
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Edit or delete an appointment, meeting or event
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Introduction to the New Features of Microsoft Teams
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The New Calendar
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Create an appointment or meeting
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Access voicemail via mobile and PC
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Manage Teams online meeting options
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Create a call group
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Respond to a meeting
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Assign a delegate for your calls
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Manage voicemail messages
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Prevent the forwarding of an email
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Configure audio settings for better sound quality
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Connect Copilot to a third party app
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Support third-party apps during calls
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Sections
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Customizing Views
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Block unwanted calls
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Set call forwarding to external numbers
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Manage a call group in Teams
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Add participants quickly and securely
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Disable all call forwarding
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Configure call privacy and security settings
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Manage simultaneous calls
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Manage advanced call notifications
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Use the interface to make and receive calls
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Transfer calls with or without an announcement
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Manage calls on hold
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Ring multiple devices simultaneously
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Use call delegation
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Customize your voicemail greeting
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Live transcription and generate summaries via AI
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Use the "Do Not Disturb" function for calls
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Create a quick poll in Outlook with Microsoft Forms
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Accessing applications from a group
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Creating a group
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Sending a private message or replying to one
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Getting Started with Outlook Mobile App
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Use Presenter view
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Introducing Office 365 Groups
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Deliver your presentation
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Having a conversation within a group
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Go further with Outlook Mobile
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Outlook Mobile for Daily Use
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Unleash the potential of your collaboration with Teams Premium
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Publishing or replying to a message in a group
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Inform your Team about Changes
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Send and collect responses in Microsoft Forms
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Set up your survey or quiz before sharing it to collect responses
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Break language barriers with automatic translation
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Join a meeting as a participant
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Start an instant meeting
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Responding or Reacting to a Message
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Draft an Email with Copilot
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Schedule Message Delivery
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Send an Email to a Team
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Starting a Conversation
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Posting in a Channel
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Sharing Content in a Meeting
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Register as a Participant in a Teams Webinar
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Improve Email Writing with Copilot Coaching
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Copilot in Teams Conversations
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Creating a Form with Copilot
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Use the Copilot Conversation Pane in Word
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Chat, Get Inspired, and Search with Copilot
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Start and Manage Your Event with Multiple People
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Use Viva Insights in Conversations
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Participate in a Town Hall
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Moderate the Chat During a Town Hall
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When and Why to Use Town Hall
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Test Your Event with the Green Room
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Differentiate Between Meeting Types
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Plan and Launch a Town Hall
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Communicate Behind the Scenes
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End the Event and Gather Statistics
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Prepare Your Webinar with Microsoft Teams
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Add Interactivity to Your Teams Webinar
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Ensure Your Webinar Options Before Launching
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Request a Read Receipt or Delivery Confirmation
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Insert Elements in Emails (Tables, Charts, Images)
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Send an Email and Create a Draft in Outlook
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Send a survey or questionnaire by email
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Manage new message notifications
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Create and add a signature to messages
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Send Emails on Behalf of Someone Else
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Process an incoming message
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Attach files efficiently in Outlook
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Recall or replace an e-mail message
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Send Automatic Out-of-Office Replies
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Prepare for Time Out of Office (Viva Insights)
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Prevent the forwarding of an email
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Translate Emails in Outlook
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Use Conversation View
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Protect an email by encrypting
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Dictate Your Email to Outlook
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Introduction to Microsoft Outlook
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Personality and tone for a believable rendering
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Format and example for optimal results
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The Importance of Context in Your Applications
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Task Accuracy in Prompting
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The Basis of Prompting in Conversational AI
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What is a prompt in conversational AI?
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Extract Text from an Image
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Reply to an Email with Copilot
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Create SharePoint Pages with Copilot
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Query an Attached Meeting
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Plan with Copilot
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Share Requests with Your Team
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Translate a presentation
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Generate a Video
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Add Speaker Notes
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Initiate a project budget tracking table with Copilot
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Develop and share a clear project follow-up with Copilot
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Organize an action plan with Copilot and Microsoft Planner
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Structure and optimize team collaboration with Copilot
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Copilot at the service of project reports
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Initiate a tracking table with ChatGPT
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Copilot Studio agent settings
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Add new actions
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Create a first action
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Manage topics
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Manage knowledge sources
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Create an agent with Copilot Studio
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Access Copilot Studio
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Get started with Copilot Studio
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Microsoft Designer
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Introduction to Sway
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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SharePoint Page Co-Editing: Collaborate in Real Time
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Other Coaches
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Agents in SharePoint
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Prompt coach
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Modify, Share, and Install an Agent
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Configure a Copilot Agent
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Describe a copilot agent
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Rewrite with Copilot
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Create an insights grid
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Generate and manipulate an image in PowerPoint
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Objectifs :
This video aims to guide users on how to start and manage a town hall meeting solo, detailing the necessary steps and features available in Teams or Outlook for effective event organization.
Chapitres :
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Introduction to Town Hall Management
In this section, we will explore the concept of a town hall meeting, which can be managed by multiple individuals, but often requires a single organizer to coordinate and present. This video focuses on how to effectively start and manage your town hall meeting independently. -
Accessing Your Town Hall
To begin, you need to be the event organizer. You can access your town hall meeting through your Teams or Outlook calendar. Once you enter the event, you will see the number of participants connecting to the town hall at the top of the screen. -
Managing Participant Experience
As participants join, they will see a notification indicating that the meeting has not yet started. It's important to note that activating your camera does not automatically broadcast your video to the audience. To share your video, click on the three dots and select 'Show on Screen' to ensure it is visible to all attendees. -
Switching Camera Angles
If your setup includes multiple camera angles, you can switch between them by clicking on 'Switch Camera.' This feature allows for a more dynamic presentation, enhancing the viewer's experience. -
Sharing Content
To share documents or other content during your town hall, click on 'Share' and select the desired content. The document will open in the foreground, allowing participants to view it clearly. A small control screen will appear at the bottom right of your screen, which you can click to return to the management interface. -
Starting the Meeting
At this point, your town hall has not yet started. To initiate the meeting, click on 'Start Meeting.' Be cautious, as once the event is launched, you cannot stop it. If you need to restart, you will have to end the meeting and launch it again. A warning message will appear before starting your event. -
Reviewing Your Town Hall
To review your town hall meeting, log in as an anonymous participant to your own meeting. This allows you to see the event from the attendees' perspective. -
Ending the Meeting
To conclude your town hall, simply click on 'End Meeting.' A recording of the session will be available and can be published for participants to access later.
FAQ :
How can I access my town hall event?
You can access your town hall event through your Teams or Outlook calendar, where it will be listed as a scheduled event.
What should I do if I want to share a document during the town hall?
To share a document, click on the 'Share' button and select the content you wish to broadcast. The document will open in the foreground for all participants to see.
Can I stop the town hall once it has started?
No, once your event is launched, you cannot stop it. To restart, you will need to end the meeting and launch it again.
How can I see how many participants are connected?
At the top of the screen during the town hall, you will see the number of participants connecting to the event.
Is there a way to review my town hall after it has ended?
Yes, you can log in as an anonymous participant to your own meeting to review the town hall.
What happens to the recording of the town hall?
A recording will be available after the town hall ends and can be published for participants to access.
Quelques cas d'usages :
Remote Team Meetings
Use the town hall format to conduct remote team meetings, allowing team members from different locations to connect, share updates, and discuss projects in a structured manner.
Company Announcements
Organize a town hall to deliver important company announcements or updates to all employees, ensuring everyone receives the same information simultaneously.
Training Sessions
Utilize the town hall format for training sessions, where a subject matter expert can present information and answer questions from participants in real-time.
Feedback Collection
Conduct a town hall to gather feedback from employees on specific topics, encouraging open dialogue and participation to improve workplace culture.
Crisis Communication
In times of crisis, use the town hall format to communicate directly with employees, providing updates and addressing concerns in a transparent manner.
Glossaire :
Town Hall
A town hall is a meeting or event where participants gather to discuss topics, share information, and engage in dialogue, often facilitated through digital platforms like Teams or Outlook.
Event Organizer
The individual responsible for planning, managing, and executing the town hall event, ensuring all necessary arrangements are in place.
Teams
Microsoft Teams is a collaboration platform that integrates workplace chat, video meetings, file storage, and application integration, allowing teams to work together effectively.
Outlook Calendar
A scheduling tool within Microsoft Outlook that allows users to manage appointments, meetings, and events, including town halls.
Broadcast
The act of transmitting audio and video content to an audience during a meeting or event, ensuring that participants can see and hear the presentation.
Camera Angles
Different perspectives or views captured by cameras during a meeting, which can be switched to provide varied visual experiences for participants.
Share
A feature that allows the event organizer to present documents or content to all participants during the town hall.
Start Meeting
The action of officially beginning the town hall event, allowing participants to engage in the discussion.
End Meeting
The action of concluding the town hall event, after which a recording may be made available to participants.
Recording
A saved audio and video capture of the town hall event, which can be shared with participants who were unable to attend live.