Teams - Start and Manage Your Event Alone Tutorial
Find out how to start up and run your event independently. Learn the skills you need to successfully plan, organize and execute your own event without outside help.
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Restrict a folder/document to certain members of your team
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Restrict a document to reading only
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Viva Connections for your colleague
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Define your status message
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Join a meeting as a participant
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Edit and enhance messages
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Pin a channel to your favorites
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Create a team using a template
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Plan a meeting based on a conversation
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Synchronize only one channel
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Customize notifications
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Interact in conversations
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Find content and people
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Schedule private or team meetings
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Start an instant meeting
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Reply to and react to a Teams conversation in an e-mail
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Presentation of different tools in a meeting
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Add channels and tabs
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Automatically record a meeting
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View events
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Create a team and add members
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Responding or Reacting to a Message
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Manage accessibility settings
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Creating and Joining a Meeting
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Creating or Joining a Team
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Create, manage and set up a breakout room
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Edit photo in Teams
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Create private and shared channels
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Use Microsoft Whiteboard in meetings
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Manage a meeting
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Overview of conversations
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Finding and Installing Teams for Mobile
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How to add Klaxoon to a current Teams meeting?
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How to integrate Klaxoon directly into a Teams meeting?
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Change application settings
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How to start a Teams meeting from Klaxoon?
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Respect your right to disconnect with Insights
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Manage your teams
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Private and small group chats
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Introduction to Teams
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Set up breakout rooms before the meeting
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Chancing Your Status
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Share content in meetings
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Presentation of the desktop application
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Take notes in meetings
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Interface Overview
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Invite external guests
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Manage privacy settings
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Enabling Subtitles During a Meeting
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Schedule Message Delivery
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Apply a Specific Policy to a User
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Use a background image during a video call
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Set up and customize your teams
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Starting a Conversation
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Isolate a conversation window
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File Management
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Understand the differences between Connectors, Applications and Tabs
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Generate a presence report
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Interact in a conversation
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Generate automatic translations and transcriptions in a meeting
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Finding Help?
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Get feedback from your coworkers with Forms questionnaires
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Retrieve items saved in a breakout room
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Manage team files
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Disabling Conversation Notifications
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Use and co-edit files
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Create Approval Templates
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Send an Email to a Team
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Posting in a Channel
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Collaborate within a conversation with Microsoft Loop
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Managing Teams and Channels
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Sharing Content in a Meeting
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Enabling Mobile Notifications
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Make a New Approval Request
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Searching for Items or People
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Register as a Participant in a Teams Webinar
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Store files in conversations
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Understand and Secure Information Sharing in Instant Messaging
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Following your activities and your team's activities
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Creating a Channel
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Copilot in Teams Conversations
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Copilot After Teams Meetings
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Create and Send Signatures with Dedicated Services
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Copilot During Teams Meetings
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Use Connectors to Receive Notifications
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Use Commands and Keyboard Shortcuts
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Use Templates for Document Creation
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Integrate Klaxoon in a Teams Channel
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Use Viva Insights in Conversations
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Manage Document Approval
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Analyze Team Dynamics
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Enable Klaxoon as an App in Teams
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Start and Manage Your Event with Multiple People
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Participate in a Town Hall
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Moderate the Chat During a Town Hall
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When and Why to Use Town Hall
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Test Your Event with the Green Room
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Differentiate Between Meeting Types
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Manage Privacy in Private Channels
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Plan and Launch a Town Hall
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Manage Storage Spaces on Teams
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Restrict a Document to Certain Team Members
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Centralize Important Events in a Single Channel Calendar
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Manage Conversation Options
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Add and Explore Workflows
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Communicate Behind the Scenes
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End the Event and Gather Statistics
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Prepare Your Webinar with Microsoft Teams
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Secure Teams Upon Creation
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Set Up Monitoring in a Channel with an RSS Feed
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Add Interactivity to Your Teams Webinar
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Filter Your Document Display
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Secure a Shared Document with a Password
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Ensure Your Webinar Options Before Launching
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Restrict a Document to Read-Only
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Customize the Display of the Function Panel
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Manage priority people
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Edit or delete an appointment, meeting or event
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Introduction to the New Features of Microsoft Teams
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The New Calendar
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Create an appointment or meeting
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Respond to a meeting
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Manage Teams online meeting options
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Access voicemail via mobile and PC
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Create a call group
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Assign a delegate for your calls
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Prevent the forwarding of an email
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Manage voicemail messages
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Connect Copilot to a third party app
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Configure audio settings for better sound quality
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Sections
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Support third-party apps during calls
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Customizing Views
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Set call forwarding to external numbers
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Disable all call forwarding
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Block unwanted calls
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Manage advanced call notifications
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Manage calls on hold
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Use the interface to make and receive calls
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Ring multiple devices simultaneously
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Add participants quickly and securely
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Manage a call group in Teams
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Manage simultaneous calls
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Use call delegation
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Configure call privacy and security settings
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Update voicemail forwarding settings
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Live transcription and generate summaries via AI
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Customize your voicemail greeting
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Configure call forwarding to internal numbers
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Use the "Do Not Disturb" function for calls
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Transfer calls with or without an announcement
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Create a quick poll in Outlook with Microsoft Forms
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Accessing applications from a group
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Creating a group
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Sending a private message or replying to one
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Getting Started with Outlook Mobile App
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Introducing Office 365 Groups
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Use Presenter view
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Deliver your presentation
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Having a conversation within a group
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Go further with Outlook Mobile
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Expand your LinkedIn network via Outlook
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Outlook Mobile for Daily Use
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Unleash the potential of your collaboration with Teams Premium
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Inform your Team about Changes
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Publishing or replying to a message in a group
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Send and collect responses in Microsoft Forms
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Set up your survey or quiz before sharing it to collect responses
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Break language barriers with automatic translation
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Join a meeting as a participant
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Start an instant meeting
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Responding or Reacting to a Message
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Draft an Email with Copilot
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Schedule Message Delivery
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Starting a Conversation
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Send an Email to a Team
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Posting in a Channel
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Sharing Content in a Meeting
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Register as a Participant in a Teams Webinar
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Creating a Form with Copilot
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Copilot in Teams Conversations
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Optimize Email Writing with Copilot Coaching
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Use the Copilot Conversation Pane in Word
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Chat, Get Inspired, and Search with Copilot
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Use Viva Insights in Conversations
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Start and Manage Your Event with Multiple People
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Participate in a Town Hall
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Moderate the Chat During a Town Hall
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When and Why to Use Town Hall
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Test Your Event with the Green Room
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Differentiate Between Meeting Types
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Plan and Launch a Town Hall
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Communicate Behind the Scenes
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End the Event and Gather Statistics
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Prepare Your Webinar with Microsoft Teams
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Add Interactivity to Your Teams Webinar
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Ensure Your Webinar Options Before Launching
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Request a Read Receipt or Delivery Confirmation
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Insert Elements in Emails (Tables, Charts, Images)
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Send an Email and Create a Draft in Outlook
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Send a survey or questionnaire by email
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Create and add a signature to messages
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Manage new message notifications
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Process an incoming message
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Send Emails on Behalf of Someone Else
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Attach files efficiently in Outlook
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Recall or replace an e-mail message
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Send Automatic Out-of-Office Replies
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Prepare for Time Out of Office (Viva Insights)
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Translate Emails in Outlook
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Prevent the forwarding of an email
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Protect an email by encrypting
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Use Conversation View
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Dictate Your Email to Outlook
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Introduction to Microsoft Outlook
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Initiate a project budget tracking table with Copilot
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Develop and share a clear project follow-up with Copilot
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Organize an action plan with Copilot and Microsoft Planner
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Structure and optimize team collaboration with Copilot
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Copilot at the service of project reports
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Initiate a tracking table with ChatGPT
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Copilot Studio agent settings
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Add new actions
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Create a first action
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Manage topics
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Manage knowledge sources
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Create an agent with Copilot Studio
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Access Copilot Studio
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Get started with Copilot Studio
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Microsoft Designer
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Introduction to Sway
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
- 01:08
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Ring multiple devices simultaneously
- 01:36
- Viewed 155 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 143 times
-
Manage advanced call notifications
- 01:29
- Viewed 160 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 194 times
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Block unwanted calls
- 01:24
- Viewed 160 times
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Disable all call forwarding
- 01:09
- Viewed 162 times
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Manage a call group in Teams
- 02:01
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Update voicemail forwarding settings
- 01:21
- Viewed 149 times
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Configure call forwarding to internal numbers
- 01:02
- Viewed 144 times
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Set call forwarding to external numbers
- 01:03
- Viewed 167 times
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Manage voicemail messages
- 01:55
- Viewed 221 times
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Access voicemail via mobile and PC
- 02:03
- Viewed 240 times
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Customize your voicemail greeting
- 02:17
- Viewed 145 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 141 times
-
Manage simultaneous calls
- 01:52
- Viewed 151 times
-
Support third-party apps during calls
- 01:53
- Viewed 189 times
-
Add participants quickly and securely
- 01:37
- Viewed 154 times
-
Configure call privacy and security settings
- 02:51
- Viewed 149 times
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Manage calls on hold
- 01:20
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Draft a Service Memo
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Extract Invoice Data and Generate a Pivot Table
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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SharePoint Page Co-Editing: Collaborate in Real Time
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Other Coaches
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Agents in SharePoint
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Prompt coach
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Modify, Share, and Install an Agent
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Configure a Copilot Agent
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Describe a copilot agent
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Rewrite with Copilot
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Analyze a video
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Use the Copilot pane
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Process text
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Create an insights grid
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Generate and manipulate an image in PowerPoint
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Modify with Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Objectifs :
This video aims to guide users on how to start and manage a town hall meeting solo, detailing the necessary steps and features available in Teams or Outlook for effective event organization.
Chapitres :
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Introduction to Town Hall Management
In this section, we will explore the concept of a town hall meeting, which can be managed by multiple individuals, but often requires a single organizer to coordinate and present. This video focuses on how to effectively start and manage your town hall meeting independently. -
Accessing Your Town Hall
To begin, you need to be the event organizer. You can access your town hall meeting through your Teams or Outlook calendar. Once you enter the event, you will see the number of participants connecting to the town hall at the top of the screen. -
Managing Participant Experience
As participants join, they will see a notification indicating that the meeting has not yet started. It's important to note that activating your camera does not automatically broadcast your video to the audience. To share your video, click on the three dots and select 'Show on Screen' to ensure it is visible to all attendees. -
Switching Camera Angles
If your setup includes multiple camera angles, you can switch between them by clicking on 'Switch Camera.' This feature allows for a more dynamic presentation, enhancing the viewer's experience. -
Sharing Content
To share documents or other content during your town hall, click on 'Share' and select the desired content. The document will open in the foreground, allowing participants to view it clearly. A small control screen will appear at the bottom right of your screen, which you can click to return to the management interface. -
Starting the Meeting
At this point, your town hall has not yet started. To initiate the meeting, click on 'Start Meeting.' Be cautious, as once the event is launched, you cannot stop it. If you need to restart, you will have to end the meeting and launch it again. A warning message will appear before starting your event. -
Reviewing Your Town Hall
To review your town hall meeting, log in as an anonymous participant to your own meeting. This allows you to see the event from the attendees' perspective. -
Ending the Meeting
To conclude your town hall, simply click on 'End Meeting.' A recording of the session will be available and can be published for participants to access later.
FAQ :
How can I access my town hall event?
You can access your town hall event through your Teams or Outlook calendar, where it will be listed as a scheduled event.
What should I do if I want to share a document during the town hall?
To share a document, click on the 'Share' button and select the content you wish to broadcast. The document will open in the foreground for all participants to see.
Can I stop the town hall once it has started?
No, once your event is launched, you cannot stop it. To restart, you will need to end the meeting and launch it again.
How can I see how many participants are connected?
At the top of the screen during the town hall, you will see the number of participants connecting to the event.
Is there a way to review my town hall after it has ended?
Yes, you can log in as an anonymous participant to your own meeting to review the town hall.
What happens to the recording of the town hall?
A recording will be available after the town hall ends and can be published for participants to access.
Quelques cas d'usages :
Remote Team Meetings
Use the town hall format to conduct remote team meetings, allowing team members from different locations to connect, share updates, and discuss projects in a structured manner.
Company Announcements
Organize a town hall to deliver important company announcements or updates to all employees, ensuring everyone receives the same information simultaneously.
Training Sessions
Utilize the town hall format for training sessions, where a subject matter expert can present information and answer questions from participants in real-time.
Feedback Collection
Conduct a town hall to gather feedback from employees on specific topics, encouraging open dialogue and participation to improve workplace culture.
Crisis Communication
In times of crisis, use the town hall format to communicate directly with employees, providing updates and addressing concerns in a transparent manner.
Glossaire :
Town Hall
A town hall is a meeting or event where participants gather to discuss topics, share information, and engage in dialogue, often facilitated through digital platforms like Teams or Outlook.
Event Organizer
The individual responsible for planning, managing, and executing the town hall event, ensuring all necessary arrangements are in place.
Teams
Microsoft Teams is a collaboration platform that integrates workplace chat, video meetings, file storage, and application integration, allowing teams to work together effectively.
Outlook Calendar
A scheduling tool within Microsoft Outlook that allows users to manage appointments, meetings, and events, including town halls.
Broadcast
The act of transmitting audio and video content to an audience during a meeting or event, ensuring that participants can see and hear the presentation.
Camera Angles
Different perspectives or views captured by cameras during a meeting, which can be switched to provide varied visual experiences for participants.
Share
A feature that allows the event organizer to present documents or content to all participants during the town hall.
Start Meeting
The action of officially beginning the town hall event, allowing participants to engage in the discussion.
End Meeting
The action of concluding the town hall event, after which a recording may be made available to participants.
Recording
A saved audio and video capture of the town hall event, which can be shared with participants who were unable to attend live.