Teams - Prepare Your Webinar with Microsoft Teams Tutorial

Learn how to prepare your webinar with Microsoft Teams and engage your audience interactively. Discover how to plan, organize and present successful webinars with the advanced features of Microsoft Teams.

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Objectifs :

This document aims to provide a comprehensive guide on how to prepare and manage a webinar using Microsoft Teams, highlighting the differences between webinars and regular meetings, and detailing the steps necessary for successful event setup.

Chapitres :

  1. Introduction to Webinars and Meetings
    Webinars and Teams meetings serve different purposes in the realm of online collaboration. Teams meetings are designed for interactive discussions and collaboration among participants, while webinars are structured to separate roles between presenters and the audience. In a webinar, participants must register through a form to secure their spot, allowing for a maximum of 1000 attendees.
  2. Preparing Your Webinar on Microsoft Teams
    To effectively prepare your webinar, follow these steps: 1. **Access Microsoft Teams Calendar**: Open your Microsoft Teams application and navigate to the calendar. 2. **Select Webinar**: From the drop-down list, choose 'Webinar' to create a new event. 3. **Fill in Event Details**: In the new window, enter the necessary parameters: - **Event Title**: Name of the event or reason for the webinar. - **Date and Time**: Specify the start and end date and time, including the time zone if broadcasting worldwide. - **Description**: Provide a brief overview of the webinar. 4. **Add Co-Organizers**: Include one or more co-organizers who can manage the event but cannot modify the event details. 5. **Define Presenter Roles**: Specify who will be the presenters. If an external presenter is involved, click on 'Add External Presenters' to send them unique connection links. 6. **Set Event Access**: Choose between public access (open to everyone) or restricted access (limited to your organization’s members). 7. **Manage Webinar Options**: Adjust specific options for managing the waiting room and lobby. 8. **Save the Event**: Click 'Save' to finalize the creation of the webinar.
  3. Customizing Your Webinar
    Once the webinar is set up, you can customize various aspects: - **Presenter Bio**: Add details about the speakers to enhance participant engagement. - **Joining Links**: Manage the joining link for external presenters. - **Visual Customization**: Through the theme settings, customize the visuals of the event site and emails sent to participants, including colors, logos, and images.
  4. Managing Registrations and Participants
    Registration is a crucial aspect of managing your webinar: - **Registration Form Fields**: Mandatory fields include first name, last name, email, and Microsoft consent. - **Participant Status**: Monitor registrants as they sign up. - **Email Notifications**: Review the different emails that will be sent to participants, including previews of the messages. - **Reports and Recordings**: Access to reports and recordings will only be available after the event concludes.
  5. Finalizing and Publishing Your Webinar
    Before your webinar goes live, ensure everything is in order: - **View Draft**: Preview the registration site as it will appear to participants. - **Publish Site**: Click on 'Publish site' to make your webinar accessible. - **Share the Link**: Copy the link to share the registration site through your preferred method in the Microsoft Teams calendar. Note: A webinar is identifiable by a specific icon in Microsoft Teams, but it may not be distinguishable from other meetings in the Microsoft Outlook calendar.
  6. Conclusion
    In summary, preparing a successful webinar on Microsoft Teams involves understanding the distinct roles of participants, setting up the event with detailed parameters, customizing the experience, managing registrations, and finally publishing the event. By following these steps, you can ensure a smooth and engaging experience for all attendees.

FAQ :

What is the difference between a Teams meeting and a webinar?

Teams meetings are designed for collaboration and conversation among all participants, while webinars separate roles between presenters and the audience, allowing for a more structured presentation format.

How do I create a webinar in Microsoft Teams?

To create a webinar in Microsoft Teams, go to your Teams calendar, select 'Webinar' from the drop-down list, fill in the necessary parameters such as event title, date, time, and presenter roles, and then save the event.

What information is required on the registration form for a webinar?

The registration form for a webinar typically requires the participant's first name, last name, email address, and consent fields, which are mandatory.

Can external presenters join a Microsoft Teams webinar?

Yes, external presenters can join a Microsoft Teams webinar. Organizers can add them as external presenters, and they will receive unique links to connect.

How can I customize the visuals of my webinar?

You can customize the visuals of your webinar by modifying the theme, adding colors, logos, or images to the event site and emails sent to participants.

What happens to reports and recordings after the webinar?

Reports and recordings of the webinar will only be usable after the event has concluded, allowing organizers to analyze performance and provide a record of the session.

Quelques cas d'usages :

Corporate Training Sessions

Webinars can be used for corporate training sessions where employees can learn about new policies or skills. By utilizing the registration form, companies can track attendance and ensure that all employees participate.

Product Launch Events

Companies can host product launch webinars to present new products to a large audience. This allows for a structured presentation while managing participant engagement through Q&A sessions.

Educational Workshops

Educational institutions can use webinars to conduct workshops for students. This format allows for interactive learning while accommodating a large number of participants.

Marketing Webinars

Businesses can conduct marketing webinars to showcase their services or products. By analyzing participant status and feedback, they can refine their marketing strategies.

Networking Events

Webinars can serve as virtual networking events where professionals from various industries can connect. Organizers can manage the waiting room to facilitate smooth entry and interaction.

Glossaire :

Webinar

A webinar is an online seminar that allows for interaction between presenters and participants. It typically involves a registration form for attendees and can accommodate up to 1000 participants.

Microsoft Teams

Microsoft Teams is a collaboration platform that integrates with Office 365, allowing users to communicate and collaborate through chat, video meetings, and file sharing.

Co-organiser

A co-organiser is a person who assists in managing a webinar but does not have the authority to publish or modify event details.

Presenter

A presenter is an individual who has the role of speaking and presenting during a webinar. They can be internal or external to the organization.

Registration form

A registration form is a document that participants must fill out to reserve their spot in a webinar. It typically includes fields for first name, last name, email, and consent.

Waiting room

A waiting room is a feature in webinars that allows participants to wait before being admitted to the main event, helping to manage the flow of attendees.

Lobby

The lobby is a virtual space where participants can wait before the webinar starts, often used to manage attendee entry.

Participant status

Participant status refers to the list of registrants who have signed up for the webinar, allowing organizers to track attendance.

Reports and recordings

Reports and recordings are tools used to analyze the webinar's performance and provide a record of the event, available for use after the event concludes.

résultat(s)
00:00:02
Teams meetings are geared
00:00:04
towards collaboration and
00:00:06
conversation among participants.
00:00:07
A webinar stands out by separating
00:00:10
roles between one or more
00:00:12
presenters and the audience,
00:00:14
including the use of a registration
00:00:16
form to participate in a webinar.
00:00:18
A participant must fill out this form
00:00:21
to reserve their spot at the meeting.
00:00:23
A webinar allows for a maximum
00:00:27
of 1000 participants.
00:00:29
Follow these steps to best prepare
00:00:32
your webinar on Microsoft Teams.
00:00:34
Go to your Microsoft Teams calendar.
00:00:36
From the drop down list,
00:00:37
select Webinar.
00:00:41
Once you're in the new window,
00:00:42
you can fill in all the necessary
00:00:44
parameters for the event title,
00:00:46
either the name of the event
00:00:47
or the reason for the webinar.
00:00:52
The start and end date and time,
00:00:56
the time zone if your event is
00:00:59
broadcast worldwide. A description.
00:01:02
Add one or more Co organisers who
00:01:05
can manage the event but cannot
00:01:07
publish or modify the event details.
00:01:09
Define who will have the presenter role
00:01:11
and can speak and present during the event.
00:01:16
If the presenter is not
00:01:17
part of the organization,
00:01:18
click on Add External Presenters.
00:01:22
They will receive unique links to connect
00:01:24
which cannot be transferred or shared.
00:01:27
Define the event access between public,
00:01:29
meaning open to everyone and your
00:01:32
organization for a webinar restricted
00:01:35
to your organization's members.
00:01:38
Specific webinar meeting options
00:01:40
are available, particularly for
00:01:42
managing the waiting room and lobby.
00:01:44
Click on Save to validate
00:01:46
the creation of the event.
00:01:48
In the setup.
00:01:49
You can modify the webinar details
00:01:52
by clicking on Presenter Bio,
00:01:54
add details about the speakers and manage
00:01:57
the joining link for external presenters.
00:02:01
Through theme,
00:02:02
you can customize the visuals of
00:02:04
the event site and emails sent
00:02:06
to participants with colours,
00:02:08
logos or images.
00:02:12
Registration allows managing the webinar's
00:02:15
capacity and the registration form fields.
00:02:18
The first name, last name,
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e-mail and Microsoft Consent fields are
00:02:23
mandatory and have already been added.
00:02:26
Participant status provides a list
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of registrants as they sign up.
00:02:30
By clicking on emails,
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you will know the different emails
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that will be sent at what time,
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and you will also have a preview of the mail
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as it will be received by the participants.
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Reports and recordings will only be usable
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after the event View Draft allows you
00:02:47
to preview the registration site that
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will be displayed by the participants.
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Click on Publish site for your
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webinar to be now published.
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Copy the link to share this site
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in the way that suits you best in
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your Microsoft Teams calendar.
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A webinar is recognisable by this icon.
00:03:07
However, in the Microsoft Outlook calendar,
00:03:09
it is not possible to distinguish
00:03:11
a webinar from other meetings.

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résultat(s)
00:00:02
As reuniões das equipas estão orientadas
00:00:04
para a colaboração e
00:00:06
conversa entre os participantes.
00:00:07
Um webinar destaca-se por separar
00:00:10
funções entre um ou mais
00:00:12
os apresentadores e o público,
00:00:14
incluindo a utilização de um registo
00:00:16
formulário para participar num webinar.
00:00:18
O participante deverá preencher este formulário
00:00:21
para reservar o seu lugar na reunião.
00:00:23
Um webinar permite um máximo
00:00:27
de 1000 participantes.
00:00:29
Siga estes passos para se preparar melhor
00:00:32
o seu webinar sobre o Microsoft Teams.
00:00:34
Aceda ao calendário do Microsoft Teams.
00:00:36
Da lista drop-down,
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selecione Webinar.
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Quando estiver na nova janela,
00:00:42
pode preencher todo o necessário
00:00:44
parâmetros para o título do evento,
00:00:46
ou o nome do evento
00:00:47
ou o motivo do webinar.
00:00:52
A data e hora de início e de fim,
00:00:56
o fuso horário se o seu evento for
00:00:59
transmitido em todo o mundo. Uma descrição.
00:01:02
Adicione um ou mais Coorganizadores que
00:01:05
pode gerir o evento mas não
00:01:07
publicar ou modificar os detalhes do evento.
00:01:09
Definir quem terá a função de apresentador
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e pode falar e apresentar durante o evento.
00:01:16
Se o apresentador não
00:01:17
parte da organização,
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clique em Adicionar Apresentadores Externos.
00:01:22
Eles receberão links exclusivos para se conectar
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que não podem ser transferidos ou partilhados.
00:01:27
Definir o acesso ao evento entre público,
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o que significa aberto a todos e à sua
00:01:32
organização para um webinar restrito
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aos membros da sua organização.
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Opções específicas de reuniões de webinar
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estão disponíveis, especialmente para
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gestão da sala de espera e hall de entrada.
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Clique em Guardar para validar
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a criação do evento.
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Na configuração.
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Pode modificar os detalhes do webinar
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clicando na Biografia do Apresentador,
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adicionar detalhes sobre os oradores e gerir
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o link de adesão para apresentadores externos.
00:02:01
Através do tema,
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pode personalizar os elementos visuais de
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o site do evento e e-mails enviados
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aos participantes com cores,
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logótipos ou imagens.
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As inscrições permitem gerir os webinars
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capacidade e os campos do formulário de inscrição.
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O primeiro nome, apelido,
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Os campos correio electrónico e Microsoft Consent são
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obrigatórios e já foram acrescentados.
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O estado de Participante fornece uma lista
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dos inscritos à medida que se inscrevem.
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Ao clicar em e-mails,
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conhecerá os diferentes e-mails
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que serão enviados a que horas,
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e terá também uma prévia do correio
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tal como será recebido pelos participantes.
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Relatórios e gravações só serão utilizáveis
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após o evento Ver rascunho permite
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para pré-visualizar o site de registo que
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serão expostos pelos participantes.
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Clique em Publicar site para o seu
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webinar a publicar agora.
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Copie o link para partilhar este site
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da maneira que melhor lhe convier
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o calendário do Microsoft Teams.
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Um webinar é reconhecível por este ícone.
00:03:07
No entanto, no calendário do Microsoft Outlook,
00:03:09
não é possível distinguir
00:03:11
um webinar de outras reuniões.

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résultat(s)
00:00:02
Le riunioni dei team sono organizzate
00:00:04
verso la collaborazione e
00:00:06
conversazione tra i partecipanti.
00:00:07
Un webinar si distingue separando
00:00:10
ruoli tra uno o più
00:00:12
i presentatori e il pubblico,
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compreso l'uso di una registrazione
00:00:16
modulo per partecipare a un webinar.
00:00:18
Un partecipante deve compilare questo modulo
00:00:21
per prenotare il proprio posto alla riunione.
00:00:23
Un webinar consente un massimo
00:00:27
di 1000 partecipanti.
00:00:29
Segui questi passaggi per prepararti al meglio
00:00:32
il tuo webinar su Microsoft Teams.
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Vai al tuo calendario Microsoft Teams.
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Dall'elenco a discesa,
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seleziona Webinar.
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Una volta entrati nella nuova finestra,
00:00:42
puoi compilare tutto il necessario
00:00:44
parametri per il titolo dell'evento,
00:00:46
o il nome dell'evento
00:00:47
o il motivo del webinar.
00:00:52
La data e l'ora di inizio e fine,
00:00:56
il fuso orario se il tuo evento è
00:00:59
trasmesso in tutto il mondo. Una descrizione.
00:01:02
Aggiungi uno o più co-organizzatori che
00:01:05
può gestire l'evento ma non può
00:01:07
pubblicare o modificare i dettagli dell'evento.
00:01:09
Definisci chi avrà il ruolo di relatore
00:01:11
e può parlare e presentare durante l'evento.
00:01:16
Se il presentatore non lo è
00:01:17
parte dell'organizzazione,
00:01:18
clicca su Aggiungi relatori esterni.
00:01:22
Riceveranno link unici per connettersi
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che non possono essere trasferiti o condivisi.
00:01:27
Definisci l'accesso all'evento tra pubblico,
00:01:29
vale a dire aperto a tutti e ai tuoi
00:01:32
organizzazione per un webinar riservata
00:01:35
ai membri della tua organizzazione.
00:01:38
Opzioni specifiche per le riunioni dei webinar
00:01:40
sono disponibili, in particolare per
00:01:42
gestione della sala d'attesa e della lobby.
00:01:44
Clicca su Salva per convalidare
00:01:46
la creazione dell'evento.
00:01:48
Nel setup.
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Puoi modificare i dettagli del webinar
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facendo clic su Presenter Bio,
00:01:54
aggiungi dettagli sui relatori e gestisci
00:01:57
il link di accesso per i relatori esterni.
00:02:01
Tramite tema,
00:02:02
puoi personalizzare la grafica di
00:02:04
il sito dell'evento e le email inviate
00:02:06
ai partecipanti con dei colori,
00:02:08
loghi o immagini.
00:02:12
La registrazione consente di gestire i webinar
00:02:15
capacità e campi del modulo di registrazione.
00:02:18
Il nome, il cognome,
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i campi e-mail e Microsoft Consent sono
00:02:23
obbligatori e sono già stati aggiunti.
00:02:26
Lo status di partecipante fornisce un elenco
00:02:28
dei dichiaranti al momento della registrazione.
00:02:30
Facendo clic sulle e-mail,
00:02:32
conoscerai le diverse email
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che verrà inviato a che ora,
00:02:36
e avrai anche un'anteprima della mail
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in quanto verrà ricevuto dai partecipanti.
00:02:41
I report e le registrazioni saranno utilizzabili solo
00:02:44
dopo l'evento che View Draft ti consente
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per visualizzare in anteprima il sito di registrazione
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verrà visualizzato dai partecipanti.
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Fai clic su Pubblica sito per il tuo
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Il webinar sarà pubblicato ora.
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Copia il link per condividere questo sito
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nel modo che più ti si addice
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il tuo calendario Microsoft Teams.
00:03:03
Un webinar è riconoscibile da questa icona.
00:03:07
Tuttavia, nel calendario di Microsoft Outlook,
00:03:09
non è possibile distinguere
00:03:11
un webinar tratto da altri incontri.

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résultat(s)
00:00:02
Встречи команд ориентированы
00:00:04
к сотрудничеству и
00:00:06
беседа между участниками.
00:00:07
Вебинар отличается тем, что он разделен
00:00:10
роли между одной или несколькими
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ведущие и аудитория,
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включая использование регистрации
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форма для участия в вебинаре.
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Участник должен заполнить эту форму
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чтобы зарезервировать свое место на собрании.
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Вебинар позволяет использовать максимум
00:00:27
из 1000 участников.
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Выполните следующие шаги, чтобы лучше подготовиться
00:00:32
ваш вебинар в Microsoft Teams.
00:00:34
Перейдите в свой календарь Microsoft Teams.
00:00:36
Из выпадающего списка
00:00:37
выберите Вебинар.
00:00:41
Как только вы окажетесь в новом окне,
00:00:42
вы можете заполнить все необходимое
00:00:44
параметры названия мероприятия,
00:00:46
либо название события
00:00:47
или причина вебинара.
00:00:52
Дата и время начала и окончания,
00:00:56
часовой пояс вашего мероприятия
00:00:59
транслируется по всему миру. Описание.
00:01:02
Добавьте одного или нескольких соорганизаторов, которые
00:01:05
может управлять мероприятием, но не может
00:01:07
публиковать или изменять сведения о событии.
00:01:09
Определите, кто будет выступать в роли докладчика
00:01:11
и может выступать и выступать во время мероприятия.
00:01:16
Если ведущего нет
00:01:17
часть организации,
00:01:18
нажмите «Добавить внешних докладчиков».
00:01:22
Они получат уникальные ссылки для подключения
00:01:24
которые нельзя передавать или передавать другим лицам.
00:01:27
Определите доступ к мероприятиям между публикой,
00:01:29
то есть открыто для всех и для вас
00:01:32
организация для участия в вебинаре ограничена
00:01:35
для членов вашей организации.
00:01:38
Конкретные варианты проведения вебинаров
00:01:40
доступны, в частности, для
00:01:42
управление залом ожидания и лобби.
00:01:44
Нажмите «Сохранить» для подтверждения
00:01:46
создание события.
00:01:48
В настройке.
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Сведения о вебинаре можно изменить
00:01:52
нажав на «Биографию докладчика»,
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добавьте информацию о спикерах и управляйте
00:01:57
ссылка для присоединения внешних докладчиков.
00:02:01
Через тему,
00:02:02
вы можете настроить визуальные эффекты
00:02:04
сайт мероприятия и отправленные электронные письма
00:02:06
участникам с цветовой гаммой,
00:02:08
логотипы или изображения.
00:02:12
Регистрация позволяет управлять вебинарами
00:02:15
вместимость и поля регистрационной формы.
00:02:18
Имя, фамилия,
00:02:20
Поля электронной почты и согласия Microsoft
00:02:23
обязательны для заполнения и уже добавлены.
00:02:26
Статус участника представляет собой список
00:02:28
зарегистрировавшихся на момент регистрации.
00:02:30
Нажимая на электронные письма,
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вы узнаете разные электронные письма
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которые будут отправлены в какое время,
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и вы также получите предварительный просмотр письма
00:02:38
как оно будет получено участниками.
00:02:41
Отчеты и записи можно будет использовать только
00:02:44
после мероприятия View Draft позволит вам
00:02:47
для предварительного просмотра сайта регистрации, который
00:02:49
будет отображаться участниками.
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Нажмите «Опубликовать сайт» для своего
00:02:54
Вебинар сейчас будет опубликован.
00:02:57
Скопируйте ссылку, чтобы поделиться этим сайтом
00:02:59
так, как вам удобнее
00:03:02
ваш календарь Microsoft Teams.
00:03:03
Вебинар можно узнать по этому значку.
00:03:07
Однако в календаре Microsoft Outlook
00:03:09
отличить невозможно
00:03:11
вебинар от других встреч.

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résultat(s)
00:00:02
Las reuniones de los equipos están orientadas
00:00:04
hacia la colaboración y
00:00:06
conversación entre los participantes.
00:00:07
Un webinar se destaca por separar
00:00:10
roles entre uno o más
00:00:12
los presentadores y el público,
00:00:14
incluido el uso de un registro
00:00:16
formulario para participar en un seminario web.
00:00:18
El participante debe completar este formulario
00:00:21
para reservar su lugar en la reunión.
00:00:23
Un seminario web permite un máximo
00:00:27
de 1000 participantes.
00:00:29
Siga estos pasos para prepararse mejor
00:00:32
su seminario web sobre Microsoft Teams.
00:00:34
Ve a tu calendario de Microsoft Teams.
00:00:36
En la lista desplegable,
00:00:37
seleccione Webinar.
00:00:41
Una vez que estés en la nueva ventana,
00:00:42
puedes rellenar todos los campos necesarios
00:00:44
parámetros para el título del evento,
00:00:46
o bien el nombre del evento
00:00:47
o el motivo del seminario web.
00:00:52
La fecha y hora de inicio y finalización,
00:00:56
la zona horaria si tu evento es
00:00:59
retransmitido en todo el mundo. Una descripción.
00:01:02
Agregue uno o más coorganizadores que
00:01:05
pueden gestionar el evento, pero no
00:01:07
publicar o modificar los detalles del evento.
00:01:09
Defina quién tendrá el rol de presentador
00:01:11
y puede hablar y hacer presentaciones durante el evento.
00:01:16
Si el presentador no es
00:01:17
parte de la organización,
00:01:18
haga clic en Agregar presentadores externos.
00:01:22
Recibirán enlaces únicos para conectarse
00:01:24
que no se pueden transferir ni compartir.
00:01:27
Defina el acceso al evento entre público,
00:01:29
es decir, abierto a todos y a sus
00:01:32
organización para un seminario web restringida
00:01:35
a los miembros de su organización.
00:01:38
Opciones específicas de reuniones por webinars
00:01:40
están disponibles, especialmente para
00:01:42
gestionar la sala de espera y el vestíbulo.
00:01:44
Haga clic en Guardar para validar
00:01:46
la creación del evento.
00:01:48
En la configuración.
00:01:49
Puede modificar los detalles del seminario web
00:01:52
haciendo clic en la biografía del presentador,
00:01:54
añadir detalles sobre los ponentes y gestionar
00:01:57
el enlace para unirse a presentadores externos.
00:02:01
A través del tema,
00:02:02
puedes personalizar las imágenes de
00:02:04
el sitio del evento y los correos electrónicos enviados
00:02:06
a los participantes con colores,
00:02:08
logotipos o imágenes.
00:02:12
El registro permite gestionar los webinars
00:02:15
la capacidad y los campos del formulario de registro.
00:02:18
El nombre, los apellidos,
00:02:20
Los campos de correo electrónico y consentimiento de Microsoft son
00:02:23
son obligatorios y ya se han agregado.
00:02:26
El estado de participante proporciona una lista
00:02:28
de los inscritos a medida que se inscriben.
00:02:30
Al hacer clic en los correos electrónicos,
00:02:32
conocerás los diferentes correos electrónicos
00:02:34
que se enviará a qué hora,
00:02:36
y también tendrás una vista previa del correo
00:02:38
ya que será recibido por los participantes.
00:02:41
Los informes y las grabaciones solo se podrán utilizar
00:02:44
después del evento, View Draft te permite
00:02:47
para obtener una vista previa del sitio de registro que
00:02:49
será mostrado por los participantes.
00:02:52
Haga clic en Publicar sitio para su
00:02:54
el seminario web se publicará ahora.
00:02:57
Copia el enlace para compartir este sitio
00:02:59
de la manera que más le convenga en
00:03:02
tu calendario de Microsoft Teams.
00:03:03
Los webinars se reconocen por este icono.
00:03:07
Sin embargo, en el calendario de Microsoft Outlook,
00:03:09
no es posible distinguir
00:03:11
un seminario web de otras reuniones.

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