Teams - Define your status message Tutorial

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Objectifs :

This document aims to provide a comprehensive guide on managing your status in Microsoft Teams and Outlook, including how to set away messages and indicate your work location effectively.

Chapitres :

  1. Introduction
    In today's digital workspace, managing your availability is crucial for effective communication. This guide will walk you through the steps to set your status in Microsoft Teams and Outlook, ensuring your colleagues are informed about your availability.
  2. Setting Your Status Automatically
    When you schedule a meeting in either Microsoft Teams or Outlook, your status is automatically set to 'Busy'. This feature helps others know that you are occupied during that time.
  3. Manually Changing Your Status
    You have the option to manually change your status in three different ways: - **From Microsoft Outlook:** 1. Double-click on your scheduled meeting in the calendar. 2. Click on 'Show As' in the menu at the top. - **From Microsoft Teams:** 1. Double-click on your meeting in the calendar. 2. Click on 'Show As' in the menu at the top. - **From Your Profile:** 1. Click on your profile picture at the top right of the screen. 2. Select your status from the dropdown menu.
  4. Setting an Away Message
    With recent updates to Microsoft Teams, you can set an away message to inform your colleagues about your availability. Here’s how to do it: 1. Click on your profile at the top right of the app. 2. Select 'Set Status Message'. 3. Write your message. 4. Click 'Done'. If you are away for more than a week, follow these steps to set a more permanent away message: 1. Access the general settings by clicking on the three dots at the top right of the app. 2. Select 'Settings'. 3. In the General tab, scroll down to the bottom of the page. 4. Click on 'Schedule' in the Out of Office category. 5. Here, you can set your away message with two options: - Send replies outside your organization. - Send replies only during a specific period.
  5. Indicating Your Work Location
    With the latest update of Microsoft Teams, you can also share your work location, indicating whether you are in the office or working remotely. To set your work location: 1. Click on your profile at the top right of the app. 2. Select 'Set Work Location'. 3. Choose your work location from the options provided.
  6. Conclusion
    Managing your status and work location in Microsoft Teams and Outlook is essential for maintaining clear communication with your colleagues. By following the steps outlined in this guide, you can ensure that your availability is accurately represented, helping to foster a more efficient work environment.

FAQ :

How do I change my status in Microsoft Teams?

You can change your status in Microsoft Teams by double-clicking on your meeting in the calendar and selecting 'Show As' from the menu, or by clicking on your profile picture at the top right and selecting your status.

What is the purpose of setting a status message?

Setting a status message allows you to inform your colleagues about your current availability or any specific information they should know while you are away.

Can I schedule an out-of-office message in Microsoft Outlook?

Yes, you can schedule an out-of-office message in Microsoft Outlook by accessing the settings and configuring your automatic replies for a specific period.

How do I indicate my work location in Microsoft Teams?

To indicate your work location in Microsoft Teams, click on your profile at the top right of the app, select 'Set Work Location', and choose your current work location.

What options do I have for my out-of-office replies?

You can choose to send replies outside your organization or only during a specific period when setting your out-of-office message.

Quelques cas d'usages :

Managing Meeting Availability

Professionals can use Microsoft Teams and Outlook to manage their meeting availability effectively. By setting their status to 'Busy' during meetings, they can minimize interruptions and ensure focused work time.

Communicating Absences

When planning vacations or extended absences, users can set an out-of-office message in Outlook to automatically inform colleagues and clients of their unavailability, ensuring smooth communication.

Remote Work Coordination

In a hybrid work environment, employees can use the work location feature in Teams to indicate whether they are working from home or the office, helping teams coordinate better and manage expectations.

Real-Time Status Updates

With the ability to set real-time status messages, users can keep their colleagues informed about their availability throughout the day, enhancing collaboration and reducing confusion.

Glossaire :

Microsoft Teams

A collaboration platform that combines workplace chat, video meetings, file storage, and application integration.

Microsoft Outlook

An email client and personal information manager from Microsoft, used for sending emails, managing calendars, and organizing tasks.

Status

A feature that indicates a user's availability to others, such as 'Busy', 'Away', or 'Available'.

Set Status Message

A feature that allows users to inform colleagues about their current status or availability through a custom message.

Out of Office

A setting that automatically replies to emails when a user is unavailable, often used during vacations or extended absences.

Work Location

A feature that allows users to indicate whether they are working from the office or remotely.

résultat(s)
00:00:02
When you schedule a meeting,
00:00:04
whether you do it through the Microsoft
00:00:06
Teams app or Microsoft Outlook,
00:00:08
your status will automatically
00:00:09
be set to Busy. However,
00:00:11
you have the option to manually change
00:00:13
your status in three different ways.
00:00:15
If you have scheduled or invited a meeting,
00:00:18
you can change your status from
00:00:20
Microsoft Outlook by double clicking
00:00:22
on your meeting in your calendar,
00:00:24
then clicking on Show As
00:00:25
in the menu at the top.
00:00:31
You can change it in the same way from
00:00:33
Microsoft Teams by double clicking
00:00:35
on your meeting in your calendar,
00:00:37
then clicking on Show as
00:00:39
in the menu at the top.
00:00:42
Or from your profile by clicking on
00:00:45
your profile picture at the top right
00:00:47
of the screen, then on your status.
00:00:50
With the recent updates to Microsoft Teams,
00:00:52
you can now set your status in real
00:00:55
time if you're away for a period
00:00:57
ranging from one hour to one week,
00:00:59
here's how to set an away message
00:01:01
to inform your colleagues.
00:01:03
Click on your profile at the top right
00:01:06
of the app, select Set Status Message.
00:01:09
Write your message, then click Done.
00:01:13
However, if you're away for more than a week,
00:01:16
follow these steps.
00:01:17
Access the general settings of
00:01:19
the A by clicking on the three
00:01:21
dots at the top right of the A,
00:01:23
then select Settings.
00:01:25
In the General tab,
00:01:26
Scroll down to the bottom of
00:01:28
the page and click on Schedule
00:01:30
in the Out of Office category.
00:01:33
On this page you can set U your away message.
00:01:37
You have two choices,
00:01:38
Send replies outside your organization.
00:01:40
Send replies only during a specific period.
00:01:42
This is where you can set up your
00:01:45
message for a defined period.
00:01:52
With the latest update of Microsoft Teams,
00:01:55
you also have the option to
00:01:57
share your work location,
00:01:59
indicating whether you're in
00:02:00
the office or working remotely.
00:02:02
Click on your profile at
00:02:04
the top right of the app,
00:02:06
select Set Work Location.
00:02:08
Choose your work location.

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résultat(s)
00:00:02
Quando você agenda uma reunião,
00:00:04
se o faz através da Microsoft
00:00:06
Aplicação Teams ou Microsoft Outlook,
00:00:08
o seu estado será automaticamente
00:00:09
ser definido como Ocupado. No entanto,
00:00:11
você tem a opção de alterar manualmente
00:00:13
o seu estatuto de três formas diferentes.
00:00:15
Se tiver agendado ou convidado uma reunião,
00:00:18
Pode alterar o seu estado a partir de
00:00:20
Microsoft Outlook clicando duas vezes
00:00:22
na sua reunião no seu calendário,
00:00:24
em seguida, clicando em Mostrar como
00:00:25
no menu no topo.
00:00:31
Você pode alterá-lo da mesma maneira a partir de
00:00:33
Microsoft Teams clicando duas vezes
00:00:35
na sua reunião no seu calendário,
00:00:37
em seguida, clicando em Mostrar como
00:00:39
no menu no topo.
00:00:42
Ou a partir do seu perfil clicando em
00:00:45
sua foto de perfil no canto superior direito
00:00:47
do ecrã e, em seguida, no seu estado.
00:00:50
Com as recentes atualizações do Microsoft Teams,
00:00:52
Agora você pode definir seu status em real
00:00:55
tempo se você estiver ausente por um período
00:00:57
variando de uma hora a uma semana,
00:00:59
Veja como definir uma mensagem de ausência
00:01:01
para informar os seus colegas.
00:01:03
Clique no seu perfil no canto superior direito
00:01:06
do aplicativo, selecione Definir mensagem de status.
00:01:09
Escreva a sua mensagem e, em seguida, clique em Concluído.
00:01:13
No entanto, se você estiver ausente por mais de uma semana,
00:01:16
siga estes passos.
00:01:17
Aceda às definições gerais de
00:01:19
o A clicando nos três
00:01:21
pontos no canto superior direito do A,
00:01:23
em seguida, selecione Configurações.
00:01:25
No separador Geral,
00:01:26
Desloque-se para baixo até à parte inferior do
00:01:28
e clique em Agendar
00:01:30
na categoria Ausência Temporária.
00:01:33
Nesta página você pode definir U sua mensagem de ausência.
00:01:37
Você tem duas opções,
00:01:38
Envie respostas para fora da sua organização.
00:01:40
Envie respostas apenas durante um período específico.
00:01:42
É aqui que pode configurar o seu
00:01:45
mensagem por um período definido.
00:01:52
Com a última atualização do Microsoft Teams,
00:01:55
Você também tem a opção de
00:01:57
partilhar o seu local de trabalho,
00:01:59
indicando se você está em
00:02:00
no escritório ou trabalhando remotamente.
00:02:02
Clique no seu perfil em
00:02:04
no canto superior direito da aplicação,
00:02:06
selecione Definir local de trabalho.
00:02:08
Escolha o seu local de trabalho.

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