Teams - Customize notifications Tutorial
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OneDrive - Edit, Delete a Share
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Teams Premium - Activate the features of Teams Premium
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Teams Premium - Optimize Teams Premium settings in Administration
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Viva Engage - The role of an administrator
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Protect a document shared by password
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Create and manage team channel
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Viva Connections in Microsoft Teams
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Do I share with OneDrive, SharePoint, or TEAMS?
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Restrict a folder/document to certain members of your team
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How to search a file in all channels
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Restrict a document to reading only
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How to set quiet hours
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Viva Connections for your colleague
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Use template to prepare your Agile SCRUM meeting
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Define your status message
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Join a meeting as a participant
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Edit and enhance messages
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Pin a channel to your favorites
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Create a team using a template
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Plan a meeting based on a conversation
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Synchronize only one channel
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Interact in conversations
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Find content and people
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Schedule private or team meetings
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Start an instant meeting
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Reply to and react to a Teams conversation in an e-mail
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Presentation of different tools in a meeting
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Add channels and tabs
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Automatically record a meeting
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View events
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Create a team and add members
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Responding or Reacting to a Message
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Manage accessibility settings
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Creating and Joining a Meeting
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Creating or Joining a Team
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Create, manage and set up a breakout room
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Edit photo in Teams
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Create private and shared channels
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Use Microsoft Whiteboard in meetings
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Manage a meeting
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Overview of conversations
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Finding and Installing Teams for Mobile
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How to add Klaxoon to a current Teams meeting?
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How to integrate Klaxoon directly into a Teams meeting?
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Change application settings
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How to start a Teams meeting from Klaxoon?
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Respect your right to disconnect with Insights
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Manage your teams
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Private and small group chats
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Introduction to Teams
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Set up breakout rooms before the meeting
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Chancing Your Status
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Share content in meetings
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Presentation of the desktop application
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Take notes in meetings
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Interface Overview
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Invite external guests
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Manage privacy settings
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Enabling Subtitles During a Meeting
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Schedule Message Delivery
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Apply a Specific Policy to a User
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Use a background image during a video call
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Set up and customize your teams
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Starting a Conversation
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Isolate a conversation window
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File Management
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Understand the differences between Connectors, Applications and Tabs
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Generate a presence report
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Interact in a conversation
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Generate automatic translations and transcriptions in a meeting
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Finding Help?
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Get feedback from your coworkers with Forms questionnaires
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Retrieve items saved in a breakout room
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Manage team files
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Disabling Conversation Notifications
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Use and co-edit files
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Create Approval Templates
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Send an Email to a Team
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Posting in a Channel
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Collaborate within a conversation with Microsoft Loop
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Managing Teams and Channels
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Sharing Content in a Meeting
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Enabling Mobile Notifications
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Make a New Approval Request
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Searching for Items or People
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Register as a Participant in a Teams Webinar
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Store files in conversations
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Understand and Secure Information Sharing in Instant Messaging
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Following your activities and your team's activities
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Creating a Channel
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Copilot in Teams Conversations
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Copilot After Teams Meetings
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Create and Send Signatures with Dedicated Services
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Copilot During Teams Meetings
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Use Connectors to Receive Notifications
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Use Commands and Keyboard Shortcuts
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Use Templates for Document Creation
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Integrate Klaxoon in a Teams Channel
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Use Viva Insights in Conversations
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Manage Document Approval
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Analyze Team Dynamics
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Enable Klaxoon as an App in Teams
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Start and Manage Your Event with Multiple People
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Participate in a Town Hall
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Moderate the Chat During a Town Hall
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When and Why to Use Town Hall
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Test Your Event with the Green Room
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Differentiate Between Meeting Types
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Manage Privacy in Private Channels
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Plan and Launch a Town Hall
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Manage Storage Spaces on Teams
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Restrict a Document to Certain Team Members
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Centralize Important Events in a Single Channel Calendar
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Manage Conversation Options
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Add and Explore Workflows
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Communicate Behind the Scenes
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End the Event and Gather Statistics
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Prepare Your Webinar with Microsoft Teams
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Start and Manage Your Event Alone
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Secure Teams Upon Creation
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Set Up Monitoring in a Channel with an RSS Feed
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Add Interactivity to Your Teams Webinar
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Filter Your Document Display
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Secure a Shared Document with a Password
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Ensure Your Webinar Options Before Launching
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Restrict a Document to Read-Only
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Customize the Display of the Function Panel
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Manage priority people
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Edit or delete an appointment, meeting or event
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Introduction to the New Features of Microsoft Teams
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The New Calendar
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Create an appointment or meeting
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Respond to a meeting
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Manage Teams online meeting options
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Access voicemail via mobile and PC
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Create a call group
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Assign a delegate for your calls
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Prevent the forwarding of an email
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Manage voicemail messages
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Connect Copilot to a third party app
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Configure audio settings for better sound quality
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Sections
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Support third-party apps during calls
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Customizing Views
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Set call forwarding to external numbers
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Disable all call forwarding
- 01:09
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Block unwanted calls
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Manage advanced call notifications
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Manage calls on hold
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Use the interface to make and receive calls
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Ring multiple devices simultaneously
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Add participants quickly and securely
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Manage a call group in Teams
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Manage simultaneous calls
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Use call delegation
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Update voicemail forwarding settings
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Configure call privacy and security settings
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Live transcription and generate summaries via AI
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Customize your voicemail greeting
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Configure call forwarding to internal numbers
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Use the "Do Not Disturb" function for calls
- 01:28
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Transfer calls with or without an announcement
- 01:38
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Create and modify a group
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Viewing and configuring notifications
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Create slide content and save the template
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Customize colors and save the theme
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Create a template from a presentation
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Customize the design and layouts
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Create a profile
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Set up your presentation
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Setting your working hours
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Create custom fields
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Manage your profile privacy settings
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Collections
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Set up widgets
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Change your profile picture
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Define your status message
- 2:13
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How to Manage Specific Settings
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Change the theme of your Office portal
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Manage language and time zone
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Make your work environment attractive
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Set up a period of quiet and focus
- 2:11
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Dark Theme
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Turning web pages into notes
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Move or delete items
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Create custom fields
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Change your password
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Pin a channel to your favorites
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Plan a meeting based on a conversation
- 1:28
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Synchronize only one channel
- 0:56
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Schedule private or team meetings
- 2:17
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Manage or edit transcripts and captions
- 0:54
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Presentation of different tools in a meeting
- 1:47
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Add channels and tabs
- 1:40
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Automatically record a meeting
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Edit photo in Teams
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Chancing Your Status
- 0:40
- Viewed 1209 times
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Share content in meetings
- 2:44
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Schedule Message Delivery
- 0:58
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Use a background image during a video call
- 1:19
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Isolate a conversation window
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Edit, Delete a Share
- 02:16
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Disabling Conversation Notifications
- 0:27
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Use and co-edit files
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Enabling Mobile Notifications
- 1:28
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Use Connectors to Receive Notifications
- 0:48
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Use Commands and Keyboard Shortcuts
- 1:29
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Use Viva Insights in Conversations
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Manage Conversation Options
- 1:35
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Add and Explore Workflows
- 1:35
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Set Up Monitoring in a Channel with an RSS Feed
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Customize the Display of the Function Panel
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Search for Documents
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Add a third-party application
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Make Your Outlook Signature Accessible
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Automate Routine Actions
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Display Three Time Zones
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Respect Your Colleagues' Off Hours (Viva Insights)
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Initiate a project budget tracking table with Copilot
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Develop and share a clear project follow-up with Copilot
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Organize an action plan with Copilot and Microsoft Planner
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Structure and optimize team collaboration with Copilot
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Copilot at the service of project reports
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Initiate a tracking table with ChatGPT
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Copilot Studio agent settings
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Add new actions
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Create a first action
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Manage topics
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Manage knowledge sources
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Create an agent with Copilot Studio
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Access Copilot Studio
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Get started with Copilot Studio
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Microsoft Designer
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Introduction to Sway
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
- 01:15
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Use call delegation
- 01:07
- Viewed 153 times
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Assign a delegate for your calls
- 01:08
- Viewed 237 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 157 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 145 times
-
Manage advanced call notifications
- 01:29
- Viewed 162 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 196 times
-
Block unwanted calls
- 01:24
- Viewed 163 times
-
Disable all call forwarding
- 01:09
- Viewed 164 times
-
Manage a call group in Teams
- 02:01
- Viewed 155 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 151 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 146 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 170 times
-
Manage voicemail messages
- 01:55
- Viewed 223 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 242 times
-
Customize your voicemail greeting
- 02:17
- Viewed 147 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 143 times
-
Manage simultaneous calls
- 01:52
- Viewed 153 times
-
Support third-party apps during calls
- 01:53
- Viewed 190 times
-
Add participants quickly and securely
- 01:37
- Viewed 155 times
-
Configure call privacy and security settings
- 02:51
- Viewed 150 times
-
Manage calls on hold
- 01:20
- Viewed 158 times
-
Live transcription and generate summaries via AI
- 03:43
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Use the interface to make and receive calls
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Draft a Service Memo
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Extract Invoice Data and Generate a Pivot Table
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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SharePoint Page Co-Editing: Collaborate in Real Time
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Other Coaches
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Agents in SharePoint
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Prompt coach
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Modify, Share, and Install an Agent
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Configure a Copilot Agent
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Describe a copilot agent
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Rewrite with Copilot
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Analyze a video
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Use the Copilot pane
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Process text
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Create an insights grid
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Generate and manipulate an image in PowerPoint
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Modify with Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Use the narrative Builder
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Microsoft Copilot Academy
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Connect Copilot to a third party app
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Share a document with copilot
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Configurate a page with copilot
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Use Copilot with Right-Click
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Objectifs :
This document aims to provide a comprehensive guide on customizing notification settings in Microsoft Teams, ensuring users can manage their notifications effectively to enhance their experience and productivity.
Chapitres :
-
Introduction to Microsoft Teams Notifications
When starting to use Microsoft Teams, it is crucial to configure how you receive notifications for new messages and activities. Customizing these notifications allows you to manage your focus and stay informed without being overwhelmed. -
Accessing Notification Settings
To customize your notification settings, follow these steps: 1. Click on the three dots located at the top right of the application, next to your profile picture. 2. Select 'Settings' from the dropdown menu. 3. Click on 'Notifications and Activity' in the left column. -
Modifying Notification Sounds
In the Notifications and Activity section, you can adjust the sound settings for notifications: - Activate 'Play sounds with notifications' to receive audio alerts. - Activate 'Play Sound for incoming calls, requests to join, and meeting start notifications' to be notified of all activities, mentions, replies to your posts, and reactions. - Select 'Show Inactivity and Banner' in the Chats and Channels section to manage how notifications appear. -
Managing Notifications During Meetings
To avoid distractions during meetings, you can hide notifications: 1. Remain in the Notifications and Activity tab. 2. Activate 'Hide notifications during calls and meetings' to prevent interruptions. -
Customizing Notifications for Teams and Channels
You can tailor notifications for specific teams and channels: 1. Navigate to the Teams tab. 2. Click on the three dots next to the channel from which you wish to stop receiving notifications. 3. Select 'Channel Notification.' A window will open, allowing you to turn notifications on or off and choose how they appear. -
Adjusting Activity Notifications
To customize activity notifications: 1. Click on the Activity tab. 2. Click on the three dots at the top of the Activity column. 3. Select 'Notification Settings.' This will redirect you to the notification settings within the app. -
Conclusion
By following these steps, you can effectively manage your notification settings in Microsoft Teams. Customizing notifications not only helps in reducing distractions but also ensures that you stay updated on important activities and messages, enhancing your overall productivity.
FAQ :
How do I customize my notifications in Microsoft Teams?
To customize your notifications in Microsoft Teams, click on the three dots next to your profile picture, select 'Settings', then click on 'Notifications and Activity'. Here, you can modify how, when, and where notifications appear.
Can I turn off notifications during meetings?
Yes, you can turn off notifications during meetings by going to the 'Notifications and Activity' tab and activating 'Hide notifications during calls and meetings'.
What are channel notifications?
Channel notifications are alerts specific to a channel within a team. You can customize these notifications by clicking on the three dots next to the channel name and selecting 'Channel Notification'.
How can I manage sound notifications?
To manage sound notifications, go to 'Settings', then 'Notifications and Activity'. You can activate or deactivate sound notifications by checking the options for 'Play sounds with notifications' and 'Play Sound for incoming calls'.
What does the 'Show Inactivity' option do?
'Show Inactivity' allows you to receive notifications about inactivity in chats and channels, helping you stay updated on any lack of activity.
Quelques cas d'usages :
Managing Team Communication
In a project management role, you can customize notifications for different channels to ensure you only receive alerts for critical updates, improving your focus and productivity.
Reducing Distractions During Meetings
As a team leader, you can activate 'Hide notifications during calls and meetings' to minimize distractions, allowing for more effective discussions and decision-making.
Personalizing Notification Preferences
In a customer support role, you can set specific notifications for channels related to urgent customer queries, ensuring you respond promptly while muting less critical channels.
Enhancing Collaboration in Remote Teams
For remote teams, customizing notifications for each team and channel can help members stay informed about relevant discussions, fostering better collaboration and engagement.
Streamlining Project Updates
As a project manager, you can set up notifications for activity updates in specific channels, allowing you to track project progress without being overwhelmed by unnecessary alerts.
Glossaire :
Microsoft Teams
A collaboration platform that combines workplace chat, video meetings, file storage, and application integration.
Notifications
Alerts or messages that inform users about new activities, messages, or updates within the application.
Settings
Options within an application that allow users to customize their experience and preferences.
Activity
Actions or events that occur within Microsoft Teams, such as messages sent, mentions, or reactions.
Channel
A dedicated space within a team in Microsoft Teams where members can communicate and collaborate on specific topics.
Banner
A visual notification that appears at the top of the screen to alert users about new messages or activities.
Inactivity
A state where there are no new messages or activities occurring in a channel or chat.
Mute
To turn off notifications for a specific channel or team, preventing alerts from appearing.