Teams - Manage Conversation Options Tutorial
Manage and master advanced conversation options in Teams! Discover how to pin the profiles of your most important collaborators and explore additional features and options to optimize your discussions.
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Manage a meeting
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Overview of conversations
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Manage your teams
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How to start a Teams meeting from Klaxoon?
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How to integrate Klaxoon directly into a Teams meeting?
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Chancing Your Status
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Take notes in meetings
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Interface Overview
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Starting a Conversation
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Following your activities and your team's activities
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File Management
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Finding Help?
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Posting in a Channel
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Managing Teams and Channels
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Creating a Channel
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Searching for Items or People
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Make a New Approval Request
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Register as a Participant in a Teams Webinar
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Sections
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Customizing Views
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Disable all call forwarding
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Set call forwarding to external numbers
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Live transcription and generate summaries via AI
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Configure call forwarding to internal numbers
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Setting your working hours
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Collections
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Turning web pages into notes
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Dark Theme
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Pin a channel to your favorites
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Plan a meeting based on a conversation
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Synchronize only one channel
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Schedule private or team meetings
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Customize notifications
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Presentation of different tools in a meeting
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Manage or edit transcripts and captions
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Automatically record a meeting
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Edit, Delete a Share
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Chancing Your Status
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Search for Documents
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Format and example for optimal results
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The Importance of Context in Your Applications
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Task Accuracy in Prompting
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The Basis of Prompting in Conversational AI
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What is a prompt in conversational AI?
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Project mode
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Copilot Studio agent settings
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Create a first action
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Get started with Copilot Studio
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Word
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Introducing to SharePoint Premium
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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- Viewed 206 times
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Manage advanced call notifications
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- Viewed 212 times
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Configure audio settings for better sound quality
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- Viewed 340 times
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Block unwanted calls
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- Viewed 248 times
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Disable all call forwarding
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- Viewed 230 times
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Manage a call group in Teams
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Update voicemail forwarding settings
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- Viewed 202 times
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Objectifs :
This video aims to explore the advanced functionalities of conversations in Teamstutorials, including how to manage and customize your conversations for better organization and accessibility.
Chapitres :
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Introduction to Conversation Management
In the Discovery section of our Teamstutorials, we have previously covered the basics of conversations and message editing. However, conversations offer a wide array of functionalities and options that we will explore in this video. -
Pinning Contacts for Easy Access
Do you have colleagues you chat with regularly? You can pin their profile to the top of your Conversations list for easy access. To do this, click on the three dots next to the person's name and select 'Pin.' This action will automatically move their conversation to the top of the list. Conversely, if you wish to unpin someone, repeat the process but choose 'Unpin' this time. -
Organizing Conversations by Priority
Within the pin feature, you also have the ability to drag and drop conversations. This allows you to organize them by priority, ensuring that the most important chats are easily accessible. -
Utilizing the Top Options
At the top of the Conversations list, three options are available to you: - **Mark all as Read**: This button marks all your messages as read, including notification messages. - **Messages and Meetings Filter**: This filter allows you to sort conversations by name, unread messages, meetings, or muted chats. - **New Conversation Editor**: This feature enables you to start a new conversation easily. -
Customizing Conversation Options
Additionally, you can customize options for a specific person. This includes: - Marking their conversation as unread. - Disabling notifications when you receive a message from this person. - Adding or removing a shared application. - Deleting the conversation. Most of these options can be found in the menu at the top right of the conversation.
FAQ :
How can I pin a colleague's profile in Teamstutorials?
To pin a colleague's profile, click on the three dots next to their name in the Conversations list and select 'Pin'. This will move their profile to the top for easy access.
What does the 'Mark all as Read' option do?
The 'Mark all as Read' option allows you to mark all your messages, including notifications, as read in one action.
Can I organize my conversations by priority?
Yes, you can organize your conversations by dragging and dropping them within the list to prioritize certain chats.
What should I do if I want to stop receiving notifications from a specific person?
You can disable notifications for a specific person by accessing the conversation menu and selecting the option to disable notifications.
Is it possible to delete a conversation?
Yes, you can delete a conversation by selecting the appropriate option in the conversation menu, which will permanently remove it from your list.
What is the purpose of the Messages and Meetings filter?
The Messages and Meetings filter allows you to sort your conversations based on specific criteria, such as unread messages or meetings, making it easier to find what you need.
Quelques cas d'usages :
Organizing Team Communication
In a busy work environment, team members can use the pin feature to keep important colleagues at the top of their Conversations list, ensuring quick access to essential communications. This can improve response times and enhance collaboration.
Managing Notifications
A project manager can disable notifications for less critical team members while keeping alerts active for key stakeholders. This helps maintain focus on priority tasks without missing important updates.
Streamlining Meetings
Using the Messages and Meetings filter, a team can quickly locate all meeting-related conversations, ensuring that they are prepared and informed for upcoming discussions. This can lead to more productive meetings.
Customizing Conversations
A sales team can customize their conversations by adding shared applications relevant to their projects, facilitating better collaboration and information sharing among team members.
Prioritizing Tasks
By dragging and dropping conversations, team leaders can prioritize discussions based on project deadlines or urgency, helping to manage workflow and ensure that critical issues are addressed promptly.
Glossaire :
Conversations
A feature in Teamstutorials that allows users to communicate with colleagues through messages. It includes various functionalities for managing and organizing chats.
Pin
A function that allows users to keep a specific colleague's profile at the top of their Conversations list for quick access.
Unpin
The action of removing a colleague's profile from the top of the Conversations list, returning it to its original position.
Drag and Drop
A method of organizing conversations by moving them around within the list to prioritize certain chats.
Mark all as Read
A function that allows users to mark all messages in their Conversations list as read, including notifications.
Messages and Meetings filter
A tool that enables users to filter their conversations by specific criteria such as name, unread messages, meetings, or muted chats.
Conversation Editor
A new feature that allows users to customize their messaging experience, including options for individual conversations.
Notifications
Alerts that inform users when they receive new messages. Users can disable notifications for specific contacts.
Shared Application
An application that can be added or removed from a conversation, allowing for collaborative work within the chat.
Delete Conversation
The action of permanently removing a conversation from the Conversations list.