Teams - Schedule private or team meetings Tutorial

  • 2:17
  • 1596 views

Objectifs :

This document aims to provide a comprehensive guide on scheduling meetings in Microsoft Teams, highlighting the differences between team meetings and private meetings, and detailing the steps involved in creating and managing these meetings effectively.

Chapitres :

  1. Introduction to Microsoft Teams Meetings
    Microsoft Teams is a powerful collaboration tool that allows users to easily schedule both team meetings and private meetings. Depending on your administrator's configuration, you may also have the option to schedule live events. This guide will help you understand how to plan a meeting and the distinctions between the two types of meetings.
  2. Steps to Schedule a Meeting
    To create a meeting in Microsoft Teams, follow these steps: 1. **Access the Calendar**: Click on the 'Calendar' tab in the Teams interface. 2. **Select a Time Slot**: Click on the desired time slot for your new meeting or use the dedicated 'New Meeting' button. 3. **Fill in Meeting Details**: A scheduling window will open where you can: - Enter a title for your meeting. - Set the date, start time, and end time. - Add any additional details about the meeting. 4. **Choose a Channel (Optional)**: If you want the meeting to take place in one of your team’s channels, select the appropriate channel. This will create a post in that channel, allowing team members to collaborate, discuss the agenda, share files, and ask questions before and after the meeting. 5. **Private Meeting Option**: If you do not specify a channel, the meeting will be considered private and will only be accessible to you and the invited participants.
  3. Inviting Participants and Checking Availability
    When adding participants to your meeting, you will see a list of suggested times based on the availability of your guests. This feature helps you quickly find a suitable time for everyone. To enhance precision: - **Use the Scheduling Assistant**: This tool allows you to view the availability of all participants, making it easier to coordinate schedules. - **Set the Correct Time Zone**: If your participants are located in different parts of the world, ensure you set the correct time zone to avoid confusion.
  4. Managing Your Meeting
    Once your private meeting is created, you will have access to various tabs for discussion, file sharing, and creating additional content. Adding these elements will also initiate a new discussion thread for all participants involved in the meeting. This feature enhances collaboration and keeps all relevant information organized.
  5. Accessing Microsoft Teams
    Meetings can be created using different platforms, including: - The desktop application of Microsoft Teams - The online version of Microsoft Teams - The mobile application of Microsoft Teams - Microsoft Outlook This flexibility allows users to schedule and manage meetings from various devices, ensuring accessibility and convenience.
  6. Conclusion
    In summary, scheduling meetings in Microsoft Teams is a straightforward process that enhances collaboration among team members. By understanding the differences between team meetings and private meetings, and following the outlined steps, users can effectively manage their meeting schedules and improve communication within their teams.

FAQ :

How do I schedule a meeting in Microsoft Teams?

To schedule a meeting in Microsoft Teams, click on the Calendar tab, select a time slot, and fill in the meeting details such as title, date, start time, and end time. You can also choose a channel for team meetings.

What is the difference between a team meeting and a private meeting?

A team meeting is open to all members of a team and can be held in a designated channel, allowing for collaboration. A private meeting is restricted to invited participants only and is not visible to the entire team.

What is the Scheduling Assistant in Microsoft Teams?

The Scheduling Assistant is a feature that shows the availability of participants, helping you find a suitable time for your meeting.

Can I schedule meetings from my mobile device?

Yes, you can schedule meetings using the Microsoft Teams mobile app, which provides access to all meeting functionalities.

How do I ensure all participants are in the correct time zone?

When scheduling a meeting, make sure to set the correct time zone in the meeting details, especially if participants are located in different regions.

Quelques cas d'usages :

Team Collaboration on Projects

Use team meetings in Microsoft Teams to collaborate on projects by discussing agendas, sharing files, and leaving comments in the designated channel. This enhances teamwork and keeps everyone informed.

Client Meetings

Schedule private meetings with clients to discuss sensitive information or project details. This ensures confidentiality and allows for focused discussions without distractions from other team members.

Cross-Department Coordination

Utilize the Scheduling Assistant to coordinate meetings between different departments. This helps in aligning schedules and ensuring that all relevant stakeholders can participate.

Training Sessions

Organize training sessions using the team meeting feature, allowing participants to collaborate and ask questions in real-time. This can improve learning outcomes and engagement.

Remote Team Management

For managers overseeing remote teams, scheduling regular check-ins via private meetings can help maintain communication and address any challenges team members may face.

Glossaire :

Microsoft Teams

A collaboration platform that integrates workplace chat, video meetings, file storage, and application integration.

Team Meeting

A meeting that includes all members of a team, allowing for collaboration and discussion within a designated channel.

Private Meeting

A meeting that is restricted to invited participants only, not visible to the entire team.

Scheduling Assistant

A feature in Microsoft Teams that helps users find suitable meeting times by showing the availability of participants.

Time Zone

A region of the globe that observes a uniform standard time for legal, commercial, and social purposes.

Channel

A dedicated space within a team in Microsoft Teams where members can communicate and collaborate on specific topics.

Desktop App

The version of Microsoft Teams that is installed on a computer, providing full functionality.

Mobile App

The version of Microsoft Teams that is available on mobile devices, allowing users to access features on the go.

Outlook

A personal information manager from Microsoft that includes email, calendar, task manager, and contact manager.

résultat(s)
00:00:02
Microsoft Teams offers the ability to easily
00:00:05
schedule team meetings or private meetings.
00:00:08
Depending on your administrator's
00:00:10
configuration of teams,
00:00:11
you may also be able to schedule live events.
00:00:15
For more information,
00:00:17
check out the dedicated course.
00:00:20
Let's start by planning a meeting together
00:00:23
to understand the difference between
00:00:25
a team meeting and a private meeting.
00:00:28
To create a meeting, follow these steps.
00:00:30
Click on the Calendar tab,
00:00:32
then click on the time slot when
00:00:34
you want to create a new meeting
00:00:37
or use the dedicated button.
00:00:39
A scheduling window will open and you
00:00:41
can then give your meeting a title,
00:00:44
set the date, start time,
00:00:46
and end time.
00:00:47
Add details about the meeting if necessary.
00:00:52
If you want the meeting to take
00:00:53
place in one of your team's channels,
00:00:55
select the appropriate channel.
00:00:59
In this case, the planner will create a
00:01:01
post in the concerned channel allowing
00:01:04
your entire team to collaborate,
00:01:06
discuss the agenda, share files,
00:01:08
leave comments or ask questions
00:01:10
before and after the meeting.
00:01:12
If you do not specify a channel
00:01:14
when creating the meeting,
00:01:16
it will be considered private and will only
00:01:20
be open to you and the people you invite.
00:01:24
When you add participants to the meeting,
00:01:26
you will get a list of suggested times
00:01:29
showing the availability of your guests.
00:01:31
This will help you quickly
00:01:33
find a time that suits.
00:01:34
Everyone click on a suggestion to select it.
00:01:37
For more precision,
00:01:38
use the Scheduling Assistant,
00:01:40
which will allow you to view the
00:01:42
availability of participants.
00:01:44
Don't forget to set the correct
00:01:45
time zone if your participants
00:01:47
are spread across the world.
00:01:49
Once your private meeting is created,
00:01:52
you will have access to
00:01:53
different tabs for discussion,
00:01:55
adding files and creating
00:01:57
notebooks around it.
00:01:59
Adding these elements will also
00:02:01
create a new discussion thread for
00:02:03
all participants in the meeting.
00:02:05
For more information, watch the video.
00:02:07
Check your evens.
00:02:09
Finally, note that you can create
00:02:11
meetings with the team's desktop A,
00:02:13
the online version,
00:02:14
the team's mobile A,
00:02:16
or the outlook A.

No elements match your search in this video....
Do another search or back to content !

 

résultat(s)
00:00:02
O Microsoft Teams oferece a capacidade de facilmente
00:00:05
Agende reuniões de equipa ou reuniões privadas.
00:00:08
Dependendo do administrador
00:00:10
configuração de equipas,
00:00:11
Você também pode agendar eventos ao vivo.
00:00:15
Para mais informações, consultar:
00:00:17
Confira o curso dedicado.
00:00:20
Vamos começar planejando uma reunião juntos
00:00:23
para compreender a diferença entre
00:00:25
uma reunião de equipa e uma reunião privada.
00:00:28
Para criar uma reunião, siga estas etapas.
00:00:30
Clique no separador Calendário,
00:00:32
em seguida, clique no intervalo de tempo quando
00:00:34
Pretende criar uma nova reunião
00:00:37
ou use o botão dedicado.
00:00:39
Uma janela de agendamento será aberta e você
00:00:41
pode então dar um título à sua reunião,
00:00:44
definir a data, hora de início,
00:00:46
e hora do fim.
00:00:47
Adicione detalhes sobre a reunião, se necessário.
00:00:52
Se quiser que a reunião decorra
00:00:53
coloque em um dos canais da sua equipe,
00:00:55
Selecione o canal apropriado.
00:00:59
Neste caso, o planejador criará um
00:01:01
post no canal em questão permitindo
00:01:04
toda a sua equipa para colaborar,
00:01:06
discutir a agenda, compartilhar arquivos,
00:01:08
Deixe comentários ou faça perguntas
00:01:10
antes e depois da reunião.
00:01:12
Se você não especificar um canal
00:01:14
ao criar a reunião,
00:01:16
será considerado privado e apenas
00:01:20
Esteja aberto a si e às pessoas que convidar.
00:01:24
Quando adiciona participantes à reunião,
00:01:26
você receberá uma lista de horários sugeridos
00:01:29
mostrando a disponibilidade dos seus hóspedes.
00:01:31
Isto irá ajudá-lo rapidamente
00:01:33
Encontre um tempo que se adeque.
00:01:34
Todos clicam em uma sugestão para selecioná-la.
00:01:37
Para maior precisão,
00:01:38
use o Assistente de Agendamento,
00:01:40
o que lhe permitirá visualizar o
00:01:42
disponibilidade de participantes.
00:01:44
Não se esqueça de definir o correto
00:01:45
Fuso horário se os participantes
00:01:47
estão espalhados por todo o mundo.
00:01:49
Assim que a sua reunião privada for criada,
00:01:52
Terá acesso a
00:01:53
separadores diferentes para discussão,
00:01:55
adicionando arquivos e criando
00:01:57
cadernos ao seu redor.
00:01:59
A adição destes elementos também
00:02:01
Crie um novo tópico de discussão para
00:02:03
todos os participantes na reunião.
00:02:05
Para mais informações, veja o vídeo.
00:02:07
Verifique os seus pares.
00:02:09
Finalmente, observe que você pode criar
00:02:11
reuniões com o ambiente de trabalho A da equipa,
00:02:13
a versão em linha,
00:02:14
o móvel A da equipa,
00:02:16
ou a perspetiva A.

No elements match your search in this video....
Do another search or back to content !

 

résultat(s)
00:00:02
Microsoft Teams offre la possibilità di
00:00:05
pianifica riunioni di gruppo o riunioni private.
00:00:08
A seconda dell'amministratore
00:00:10
configurazione dei team,
00:00:11
potresti anche essere in grado di programmare eventi dal vivo.
00:00:15
Per ulteriori informazioni,
00:00:17
scopri il corso dedicato.
00:00:20
Cominciamo programmando un incontro insieme
00:00:23
per capire la differenza tra
00:00:25
una riunione di squadra e una riunione privata.
00:00:28
Per creare una riunione, segui questi passaggi.
00:00:30
Fai clic sulla scheda Calendario,
00:00:32
quindi fai clic sulla fascia oraria in cui
00:00:34
vuoi creare una nuova riunione
00:00:37
oppure usa il pulsante dedicato.
00:00:39
Si aprirà una finestra di pianificazione e tu
00:00:41
puoi quindi dare un titolo alla riunione,
00:00:44
imposta la data, l'ora di inizio,
00:00:46
e ora di fine.
00:00:47
Se necessario, aggiungi dettagli sulla riunione.
00:00:52
Se vuoi che la riunione abbia inizio
00:00:53
inseriscilo in uno dei canali del tuo team,
00:00:55
seleziona il canale appropriato.
00:00:59
In questo caso, il planner creerà un
00:01:01
pubblicare nel canale interessato permettendo
00:01:04
tutto il tuo team affinché collabori,
00:01:06
discuti l'agenda, condividi file,
00:01:08
lascia commenti o fai domande
00:01:10
prima e dopo la riunione.
00:01:12
Se non si specifica un canale
00:01:14
durante la creazione della riunione,
00:01:16
sarà considerato privato e lo sarà solo
00:01:20
sii aperto a te e alle persone che inviti.
00:01:24
Quando aggiungi partecipanti alla riunione,
00:01:26
otterrai un elenco degli orari suggeriti
00:01:29
mostrando la disponibilità dei tuoi ospiti.
00:01:31
Questo ti aiuterà rapidamente
00:01:33
trova un orario adatto.
00:01:34
Tutti fanno clic su un suggerimento per selezionarlo.
00:01:37
Per una maggiore precisione,
00:01:38
usa lo Scheduling Assistant,
00:01:40
che ti permetterà di visualizzare il
00:01:42
disponibilità dei partecipanti.
00:01:44
Non dimenticare di impostare il valore corretto
00:01:45
fuso orario dei partecipanti
00:01:47
sono sparsi in tutto il mondo.
00:01:49
Una volta creata la riunione privata,
00:01:52
avrai accesso a
00:01:53
diverse schede di discussione,
00:01:55
aggiunta di file e creazione
00:01:57
quaderni che lo circondano.
00:01:59
L'aggiunta di questi elementi comporterà anche
00:02:01
creare un nuovo thread di discussione per
00:02:03
tutti i partecipanti alla riunione.
00:02:05
Per ulteriori informazioni, guarda il video.
00:02:07
Controlla i tuoi eventi.
00:02:09
Infine, nota che puoi creare
00:02:11
riunioni con il desktop A del team,
00:02:13
la versione online,
00:02:14
il cellulare A della squadra,
00:02:16
o l'outlook A.

No elements match your search in this video....
Do another search or back to content !

 

résultat(s)
00:00:02
Microsoft Teams предлагает возможность легко
00:00:05
планировать групповые или частные встречи.
00:00:08
В зависимости от администратора
00:00:10
конфигурация команд,
00:00:11
вы также можете планировать прямые трансляции событий.
00:00:15
Для получения дополнительной информации
00:00:17
ознакомьтесь со специальным курсом.
00:00:20
Давайте начнем с совместного планирования встречи
00:00:23
чтобы понять разницу между
00:00:25
встреча в команде и закрытая встреча.
00:00:28
Чтобы создать встречу, выполните следующие действия.
00:00:30
Перейдите на вкладку «Календарь»,
00:00:32
затем нажмите на временной интервал, когда
00:00:34
вы хотите создать новую встречу
00:00:37
или используйте специальную кнопку.
00:00:39
Откроется окно планирования, и вы
00:00:41
затем вы можете присвоить совещанию название,
00:00:44
установите дату, время начала,
00:00:46
и время окончания.
00:00:47
При необходимости добавьте сведения о встрече.
00:00:52
Если вы хотите провести собрание
00:00:53
разместитесь на одном из каналов вашей команды,
00:00:55
выберите подходящий канал.
00:00:59
В этом случае планировщик создаст
00:01:01
пост в соответствующем канале, позволяющий
00:01:04
вся ваша команда может сотрудничать,
00:01:06
обсудите повестку дня, поделитесь файлами,
00:01:08
оставляйте комментарии или задавайте вопросы
00:01:10
до и после встречи.
00:01:12
Если вы не укажете канал
00:01:14
при создании встречи
00:01:16
оно будет считаться конфиденциальным и будет только
00:01:20
будьте открыты для себя и приглашенных вами людей.
00:01:24
Когда вы добавляете участников к собранию,
00:01:26
вы получите список рекомендуемого времени
00:01:29
показывая доступность ваших гостей.
00:01:31
Это поможет вам быстро
00:01:33
найдите подходящее время.
00:01:34
Каждый нажимает на предложение, чтобы выбрать его.
00:01:37
Для большей точности
00:01:38
используйте помощник по планированию,
00:01:40
который позволит вам просмотреть
00:01:42
доступность участников.
00:01:44
Не забудьте установить правильный
00:01:45
часовой пояс ваших участников
00:01:47
разбросаны по всему миру.
00:01:49
Как только ваша частная встреча будет создана,
00:01:52
у вас будет доступ к
00:01:53
разные вкладки для обсуждения,
00:01:55
добавление файлов и создание
00:01:57
блокноты вокруг него.
00:01:59
Добавление этих элементов также поможет
00:02:01
создайте новую ветку обсуждения для
00:02:03
всех участников встречи.
00:02:05
Для получения дополнительной информации посмотрите видео.
00:02:07
Проверьте свои события.
00:02:09
Наконец, обратите внимание, что вы можете создавать
00:02:11
встречи с помощью рабочего стола A команды,
00:02:13
онлайн-версия,
00:02:14
мобильный телефон команды A,
00:02:16
или прогноз A.

No elements match your search in this video....
Do another search or back to content !

 

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

RELATED COURSES This tutorial is part of the following courses

1960 Views

Microsoft Video Training Teams – Discovery

In this course, learn the fundamentals of Microsoft Teams: communicate in real-time, manage your teams, and collaborate effectively during m...

ALL COURSES

An Error Has Occurred

Impossible de sauvegarder votre progression. Veuillez recharger la page, vous connecter, et essayer de nouveau. Si le problème persiste, merci de contacter un administrateur.

Close

Reminder

Show

/

Join Live Training Session