Copilot - Creating a Welcome Presentation with Copilot Tutorial

Learn how to create a welcome presentation using Copilot. This presentation will help onboard new hires by providing them with essential information about your company's structure, activities, internal tools, and policies. Start welcoming new arrivals with a professional and informative presentation.

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Available in AI - Artificial Intelligence

Objectifs :

The objective of this document is to provide a comprehensive guide for creating a dynamic onboarding presentation for new hires, utilizing AI tools to enhance efficiency while ensuring a polished final product.

Chapitres :

Introduction to Onboarding Presentations
Onboarding presentations are essential for welcoming new employees and providing them with crucial information about the company. This document outlines the steps to create an engaging and informative presentation for Julie, our new hire.
Creating a Presentation from a Word Document
To begin, start with a blank slideshow that reflects the company's branding colors. This ensures that the presentation is visually appealing and consistent with the company's identity. Follow these steps: - Open PowerPoint and select the branded template with the company logo. - Click on the Copilot icon in the Home tab. - Choose the option to create a presentation from a file and select your raw Word document. - Specify that you want a summary of the document.
Utilizing Copilot for Content Extraction
Once the document is selected, Copilot will analyze the content and keep you informed about the extracted information that will form the basis of your slides. The generation time will vary based on the volume of the original document, allowing for a quicker setup.
Organizing Content by Themes
After the content is generated, it is important to organize the slides by themes. You can instruct Copilot to add new introductory slides for different sections automatically. This helps in structuring the presentation logically and makes it easier for the audience to follow.
Enhancing the Presentation
To make the presentation more dynamic, consider adding a clickable table of contents. This can be done by creating a section zoom that allows viewers to navigate easily. Additionally, you can enhance the visual appeal by: - Adding web images and using the background removal tool in the Picture Format tab to crop them effectively. - Deleting any basic table of contents slides generated by Copilot to maintain a clean look.
Animating Slides
While Copilot can assist in generating content, animations will need to be added manually. To animate a slide, express your desire for animation in your prompt. However, be aware that the default animations may be basic, requiring further customization to achieve the desired effect.
Final Touches and Proofreading
Although Copilot significantly reduces the workload, it is crucial to proofread and make manual adjustments to ensure the presentation meets quality standards. By combining AI capabilities with personal touches, you can create a complete and dynamic presentation efficiently.
Conclusion
In summary, creating an onboarding presentation using AI tools like Copilot can streamline the process and enhance the final product. By following the outlined steps, you can ensure that new hires receive a warm welcome and essential information in an engaging format.

FAQ :

What is the purpose of an onboarding presentation?

An onboarding presentation is designed to welcome new employees, providing them with essential information about the company, its structure, policies, and the tools they will use.

How can I create a presentation from a Word document?

You can create a presentation from a Word document by using PowerPoint's Copilot feature, which allows you to import the document and generate slides based on its content.

What are the benefits of using a branded template in presentations?

Using a branded template ensures consistency in design, reinforces brand identity, and saves time in formatting slides.

What is the role of Copilot in PowerPoint?

Copilot assists users in generating content, organizing slides, and automating tasks, making the presentation creation process faster and more efficient.

Can I customize the slides generated by Copilot?

Yes, you can customize the slides generated by Copilot by adding your own content, images, and animations to enhance the presentation.

What should I keep in mind when using AI tools like Copilot?

While AI tools can save time, it's important to proofread and manually adjust the content to ensure accuracy and quality.

Quelques cas d'usages :

Employee Onboarding

Using the presentation creation process described, HR departments can efficiently onboard new employees by providing them with a visually engaging and informative introduction to the company.

Training Sessions

Trainers can utilize the dynamic presentations created with Copilot to deliver training sessions, making the content more interactive and easier to follow for participants.

Company Meetings

Team leaders can create concise presentations for company meetings, summarizing key points and updates while maintaining a professional appearance through branded templates.

Project Proposals

Project managers can leverage the presentation tools to create compelling project proposals, using animations and visuals to capture the attention of stakeholders.

Marketing Presentations

Marketing teams can develop engaging presentations for campaigns, utilizing the background removal tool and dynamic content to showcase products effectively.

Glossaire :

Onboarding

The process of integrating a new employee into an organization, providing them with the necessary information and tools to succeed in their new role.

PowerPoint

A presentation software developed by Microsoft, used to create slideshows composed of text, images, and other multimedia.

Copilot

An AI-powered tool integrated into Microsoft applications that assists users in generating content and automating tasks.

Branded template

A pre-designed presentation layout that incorporates a company's branding elements, such as logos, colors, and fonts.

Dynamic table of contents

An interactive list of sections in a presentation that allows users to navigate directly to different parts of the content.

Background removal tool

A feature in image editing software that allows users to remove the background of an image, isolating the subject.

Animation

The process of adding motion effects to elements in a presentation to enhance visual engagement.

00:00:04

To welcome Julie, our new hire who

00:00:07

will be joining the team soon,

00:00:09

I want to create a presentation

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to facilitate onboarding.

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This is a welcome document for new arrivals,

00:00:16

gathering general information related to

00:00:17

the company's structure and activities,

00:00:19

as well as an introduction to the various

00:00:22

internal tools available and the different

00:00:25

policies related to leave and teleworking.

00:00:28

I have a raw Word document

00:00:30

which as we see here,

00:00:32

is quite large and contains a lot of text.

00:00:35

Therefore, starting with a blank slideshow

00:00:37

in the company's branding colours,

00:00:39

I want to generate a more dynamic,

00:00:41

visual and especially concise document.

00:00:43

Once in PowerPoint,

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I select the branded template with my

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company logo and click the Copilot icon.

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In the Home tab.

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I express my wish to create

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a presentation from a file.

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I select my raw Word document,

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clarify that I want a summary.

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And then confirm.

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During the document analysis.

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Copilot keeps me informed about the

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extracted content that will serve

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as the basis for my slide show.

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The generation time is speed up and

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depends on the original documents volume.

00:01:13

With the content generated.

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I now want to organize my document by themes.

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I ask copilot again to organise

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the slideshow.

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New introductory slides to the different

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sections are added automatically.

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From there I can continue

00:01:31

enriching my slideshow manually,

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for example by adding a section zoom

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to create a clickable dynamic table

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of contents that I organize as I wish.

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I also add a web image which I crop

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using the background removal tool

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available in the Picture Format tab.

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I will then delete the basic table of

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contents slide that Copilot generated for

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me to continue to energize my document.

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I express in my prompt that

00:01:58

I want to animate the slide.

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However, it remains basic unless

00:02:03

animated manually, keep in mind.

00:02:06

Copilot helps you save time,

00:02:08

but it will require control,

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proofreading, and manual touch ups.

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Despite everything,

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the bulk of the work is done

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and that's what matters.

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By combining the power of

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AI with manual additions,

00:02:20

I have a complete and dynamic

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presentation in no time.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

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