Outlook - Discovering the Outlook 2016 interface Video
In this video, you will learn about discovering the Outlook 2016 interface.
The video covers the different elements of the Outlook interface, including the ribbon, folder pane, navigation bar, and reading pane.
It also explains how to manage items using drag and drop, context menus, and keyboard shortcuts.
Resizing and organizing the interface is also discussed.
This tutorial will help you navigate and utilize the Outlook 2016 interface effectively.
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Outlook - Ribbon preview
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Outlook - Manage displays
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Outlook - Printing messages
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Outlook - Attach a message, a contact, a file, or a task
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Outlook - Sending automatic replies
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Outlook - Create an e-mail message
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Outlook - Process a received message
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Outlook - Creating an e-mail template
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Answering a scheduling poll
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How do I prevent the transfer of an email?
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Change the default font for your emails
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Saving a message
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Create a scheduling poll
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Use the scheduling poll dashboard
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Tell me what you want to do
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Join a group
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Create and modify a group
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Delay or schedule e-mail sending
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Introducing Outlook
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Accessing applications from a group
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Recall or replace an e-mail you sent
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Presentation of the task module
- 3:31
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Automatically mark deleted emails as read
- 0:46
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Let Outlook read your emails out loud
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Organizing your messages using rules
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How do I block a sender?
- 1:01
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Sending automatic replies
- 2:03
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Creating a group
- 2:38
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Create a task and create a recurring task
- 2:30
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Translate your emails into Outlook
- 2:40
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Manage Your Working Time in MyAnalytics
- 0:34
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Insert elements into the mails (table, graphic, images)
- 2:56
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Attach a message, a contact, a file, or a task
- 2:22
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How do I share a document securely with Outlook?
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How to launch a New Teams Meeting in Outlook
- 3:49
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Process a received message
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Create a task from a message
- 2:14
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Respond to a meeting
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Creating a draft
- 1:24
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Calendar delegation
- 1:28
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Organizing in folders
- 2:36
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Using conversation mode
- 1:25
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Schedule sending emails in Outlook
- 0:54
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Export contacts from Outlook
- 1:09
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Discover the new simplified ribbon
- 0:29
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Schedule a meeting
- 1:50
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Recover deleted items
- 1:43
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Create an e-mail message
- 2:46
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Import contacts into Outlook
- 1:52
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Fill in your work schedules in Outlook
- 1:29
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Dictate email messages in Outlook
- 0:34
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Manage recurring appointments
- 2:12
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Sharing the calendar
- 2:11
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Manage displays
- 2:26
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Display 3 time zones
- 0:37
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Temporarily turn off notifications
- 0:23
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Getting Started with Outlook Mobile App
- 1:53
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Ribbon preview
- 2:55
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Create a contact & add and use contacts
- 2:36
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Creating an e-mail template
- 1:16
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Request a read receipt or confirmation of delivery
- 2:18
- Viewed 2947 times
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Quickly sort emails
- 0:27
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Clutter
- 1:31
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Publish the calendar
- 1:20
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Introducing Office 365 Groups
- 1:29
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The Bcc field in detail
- 1:54
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Junk email
- 2:16
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Using categories
- 2:15
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Set or remove reminders
- 0:59
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Presentation and discovery of contacts
- 1:09
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Printing messages
- 1:10
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Prevent recipients from forwarding emails
- 0:34
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Cleaning your inbox
- 2:39
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Sorting & searching your mails
- 2:50
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Conduct surveys
- 1:38
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Identify meeting members
- 0:26
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Create a contact group & Communicate through contact groups (distribution list)
- 3:22
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Assigning a task
- 1:13
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Using the Scheduling Assistant
- 1:07
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Custom your personal reminders and notifications
- 0:44
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Open a shared calendar
- 1:30
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How do I recognize a fraudulent email?
- 2:01
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Show other people's calendar
- 0:52
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Create and add a signature to messages
- 1:21
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Make your Outlook signature accessible
- 0:44
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Edit and customize views
- 1:24
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Prevent forwarding of a meeting
- 0:29
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Remove a member from a group
- 0:29
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Manage attachments
- 1:51
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Create an appointment
- 1:56
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How to protect an email by encryption?
- 2:41
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Go further with Outlook Mobile
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Having a conversation within a group
- 3:21
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Manage new message notifications
- 1:42
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Expand your LinkedIn network via Outlook
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Outlook Mobile for Daily Use
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Presentation and discovery of the calendar
- 1:26
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Create a meeting in the group calendar
- 1:12
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Improving email accessibility
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General security practices in Outlook
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
- 1:11
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Reply to and react to a Teams conversation in an e-mail
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Organize Your Messages with Rules
- 02:01
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Edit or delete an appointment, meeting or event
- 01:50
- Viewed 212 times
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Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 196 times
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Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 174 times
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Add and manage multiple accounts on Outlook
- 01:24
- Viewed 169 times
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Task Module Overview
- 01:56
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Recover deleted items
- 01:09
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Send an Email and Create a Draft in Outlook
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Grant delegate access in Microsoft 365 administration
- 01:23
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Presentation and introduction to the calendar
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Edit and customize views
- 01:55
- Viewed 143 times
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Save and Print a Message
- 01:48
- Viewed 142 times
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Organize into Folders
- 01:57
- Viewed 139 times
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Create different types of events
- 01:46
- Viewed 138 times
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Create and add a signature to messages
- 01:26
- Viewed 136 times
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Create an appointment or meeting
- 01:44
- Viewed 136 times
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Attach files efficiently in Outlook
- 02:20
- Viewed 135 times
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Sort and filter emails
- 02:51
- Viewed 133 times
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Introduce the new version of Outlook
- 02:01
- Viewed 132 times
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Create a reminder for yourself
- 01:59
- Viewed 132 times
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Respond to a meeting
- 01:00
- Viewed 131 times
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Use the Meeting Dashboard
- 02:48
- Viewed 131 times
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Manage new message notifications
- 01:40
- Viewed 127 times
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The Bcc Field in Detail
- 01:53
- Viewed 127 times
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Create a task or reminder
- 01:50
- Viewed 127 times
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Set Your Work Hours in Outlook
- 02:02
- Viewed 126 times
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Manage Teams online meeting options
- 01:56
- Viewed 126 times
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Explore the Interface
- 03:22
- Viewed 124 times
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Change the default font of your emails
- 01:05
- Viewed 123 times
-
Share a task list
- 03:10
- Viewed 123 times
-
Process an incoming message
- 01:53
- Viewed 122 times
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Search options
- 01:23
- Viewed 119 times
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Create a task from a message
- 02:00
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Manage Views
- 02:36
- Viewed 111 times
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Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 98 times
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Block a sender
- 01:54
- Viewed 92 times
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Respond to a Meeting Poll
- 01:30
- Viewed 91 times
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Add a third-party application
- 02:40
- Viewed 91 times
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Create an Email Template
- 01:40
- Viewed 89 times
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Use a Shared Mailbox
- 01:18
- Viewed 89 times
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Send Emails on Behalf of Someone Else
- 01:13
- Viewed 86 times
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Create a Meeting Poll
- 02:48
- Viewed 85 times
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Add Accessible Tables and Lists
- 02:32
- Viewed 84 times
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Share Your Calendar
- 01:54
- Viewed 84 times
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Open a Shared Calendar
- 01:29
- Viewed 84 times
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Clean Up Your Inbox
- 01:18
- Viewed 83 times
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Calendar Delegation Setup
- 01:21
- Viewed 83 times
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Recall or replace an e-mail message
- 01:45
- Viewed 82 times
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Send a survey or questionnaire by email
- 02:06
- Viewed 82 times
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View Other Calendars
- 00:50
- Viewed 81 times
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Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 81 times
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Prevent the forwarding of an email
- 01:01
- Viewed 78 times
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Delay Email Delivery
- 01:10
- Viewed 76 times
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Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 75 times
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Send Automatic Out-of-Office Replies
- 02:22
- Viewed 75 times
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Translate Emails in Outlook
- 01:32
- Viewed 75 times
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Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 72 times
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Improve Email Accessibility
- 02:02
- Viewed 69 times
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Use the Scheduling Assistant
- 01:42
- Viewed 68 times
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Easily Sort Your Mails
- 01:38
- Viewed 67 times
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Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 67 times
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Share a document securely with Outlook
- 02:21
- Viewed 67 times
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Automate Routine Actions
- 02:19
- Viewed 66 times
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Use the Immersive Reader Feature
- 01:33
- Viewed 64 times
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Identify a fraudulent email
- 02:06
- Viewed 64 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 63 times
-
Use Conversation View
- 01:47
- Viewed 61 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 61 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 59 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 59 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 59 times
-
Use Categories
- 02:51
- Viewed 57 times
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Display Three Time Zones
- 01:52
- Viewed 57 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 55 times
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Respond to invitations as a delegate
- 02:55
- Viewed 54 times
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Provide an overview of best security practices in Outlook
- 01:08
- Viewed 54 times
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 53 times
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Action Function
- 04:18
- Viewed 22 times
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Search Function
- 03:42
- Viewed 34 times
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Date and Time Function
- 02:53
- Viewed 24 times
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Logical Function
- 03:14
- Viewed 46 times
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Text Function
- 03:25
- Viewed 32 times
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Basic Function
- 02:35
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Categories of Functions in Power FX
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Introduction to Power Fx
- 01:09
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The New Calendar
- 03:14
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Sections
- 02:34
- Viewed 27 times
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Customizing Views
- 03:25
- Viewed 23 times
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Introduction to the New Features of Microsoft Teams
- 00:47
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Guide to Using the Microsoft Authenticator App
- 01:47
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Turn on Multi-Factor Authentication in the Admin Section
- 02:07
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Concept of Multi-Factor Authentication
- 01:51
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Retrieve Data from a Web Page and Include it in Excel
- 04:35
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Create a Desktop Flow with Power Automate from a Template
- 03:12
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Understand the Specifics and Requirements of Desktop Flows
- 02:44
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
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Excel: Link Excel Scripts and Power Automate Flows
- 03:22
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
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SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 51 times
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Share Power Automate Flows
- 02:20
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Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 59 times
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Leverage Variables with Power FX in Power Automate
- 03:28
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Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 59 times
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Add Conditional “Switch” Actions in Power Automate
- 03:58
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Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 54 times
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Create an Approval Flow with Power Automate
- 03:10
- Viewed 132 times
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Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 169 times
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Create an Instant Flow with Power Automate
- 02:18
- Viewed 112 times
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Create an Automated Flow with Power Automate
- 03:28
- Viewed 107 times
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Create a Simple Flow with AI Copilot
- 04:31
- Viewed 82 times
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Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 57 times
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Discover the “Build Space”
- 02:26
- Viewed 49 times
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The Power Automate Mobile App
- 01:39
- Viewed 48 times
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Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 64 times
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Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 61 times
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Discover the Power Automate Home Interface
- 02:51
- Viewed 51 times
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Access Power Automate for the Web
- 01:25
- Viewed 68 times
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Understand the Benefits of Power Automate
- 01:30
- Viewed 66 times
-
Add a third-party application
- 02:40
- Viewed 91 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 82 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 81 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 72 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 59 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 98 times
-
Share a document securely with Outlook
- 02:21
- Viewed 67 times
-
Block a sender
- 01:54
- Viewed 92 times
-
Identify a fraudulent email
- 02:06
- Viewed 64 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 59 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 78 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 54 times
-
Recover deleted items
- 01:09
- Viewed 150 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 82 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 54 times
-
Use a Shared Mailbox
- 01:18
- Viewed 89 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 67 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 86 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 55 times
-
Calendar Delegation Setup
- 01:21
- Viewed 83 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 147 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 131 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 91 times
-
Create a Meeting Poll
- 02:48
- Viewed 85 times
-
Display Three Time Zones
- 01:52
- Viewed 57 times
-
View Other Calendars
- 00:50
- Viewed 81 times
-
Open a Shared Calendar
- 01:29
- Viewed 84 times
-
Share Your Calendar
- 01:54
- Viewed 84 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 68 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 64 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 63 times
-
Translate Emails in Outlook
- 01:32
- Viewed 75 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 61 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 84 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 59 times
-
Improve Email Accessibility
- 02:02
- Viewed 69 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 75 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 75 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 53 times
-
Delay Email Delivery
- 01:10
- Viewed 76 times
-
Use Conversation View
- 01:47
- Viewed 61 times
-
Clean Up Your Inbox
- 01:18
- Viewed 83 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 313 times
-
Use Categories
- 02:51
- Viewed 57 times
-
Easily Sort Your Mails
- 01:38
- Viewed 67 times
-
Automate Routine Actions
- 02:19
- Viewed 66 times
-
Create an Email Template
- 01:40
- Viewed 89 times
-
Create a task from a message
- 02:00
- Viewed 117 times
-
Share a task list
- 03:10
- Viewed 123 times
-
Create a task or reminder
- 01:50
- Viewed 127 times
-
Task Module Overview
- 01:56
- Viewed 151 times
-
Manage Teams online meeting options
- 01:56
- Viewed 126 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 212 times
-
Create a reminder for yourself
- 01:59
- Viewed 132 times
-
Respond to a meeting
- 01:00
- Viewed 131 times
-
Create an appointment or meeting
- 01:44
- Viewed 136 times
-
Create different types of events
- 01:46
- Viewed 138 times
-
Edit and customize views
- 01:55
- Viewed 143 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 143 times
-
Search options
- 01:23
- Viewed 119 times
-
Sort and filter emails
- 02:51
- Viewed 133 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 196 times
-
The Bcc Field in Detail
- 01:53
- Viewed 127 times
-
Save and Print a Message
- 01:48
- Viewed 142 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 174 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 135 times
-
Process an incoming message
- 01:53
- Viewed 122 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 148 times
-
Organize into Folders
- 01:57
- Viewed 139 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 126 times
-
Create and add a signature to messages
- 01:26
- Viewed 136 times
-
Manage new message notifications
- 01:40
- Viewed 127 times
-
Change the default font of your emails
- 01:05
- Viewed 123 times
-
Manage Views
- 02:36
- Viewed 111 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 169 times
-
Explore the Interface
- 03:22
- Viewed 124 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 132 times
-
Manage Storage Space
- 02:08
- Viewed 240 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 232 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 257 times
-
Make a File Request
- 01:24
- Viewed 258 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 237 times
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Find All Shares from the Same Person
- 01:08
- Viewed 249 times
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Modify Sharing Rules
- 00:53
- Viewed 243 times
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Check Granted Shares
- 00:48
- Viewed 232 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 252 times
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Avoid Abusive Document Sharing
- 00:57
- Viewed 218 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 243 times
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Use Recycle Bins to Restore Documents
- 01:49
- Viewed 252 times
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Search for Documents
- 01:31
- Viewed 230 times
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Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 311 times
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Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 245 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 242 times
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Edit, Delete a Share
- 02:16
- Viewed 307 times
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Share and Collaborate OneDrive
- 02:45
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Power and Manage OneDrive
- 01:36
- Viewed 233 times
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What is OneDrive ?
- 01:14
- Viewed 450 times
Objectifs :
This document aims to provide a comprehensive overview of the latest features and tools in Outlook, guiding users through its interface and functionalities to enhance their productivity in managing business emails, calendars, and contacts.
Chapitres :
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Introduction to Outlook's Latest Release
The latest release of Outlook includes all the tools and features users are familiar with from previous versions, along with new enhancements. This update is designed to improve the management of business emails, calendars, contacts, and more. -
Navigating the Interface
Outlook's interface is organized into several key components: - **Ribbon**: Located at the top, the ribbon allows users to perform different actions based on the module they are currently using. - **Folder Pane**: Found on the left side, this pane displays all mail folders when in the mail module. - **Navigation Bar**: Positioned below the ribbon, it enables users to switch between different modules seamlessly. -
Working with Messages
To the right of the folder pane, users will see a list of messages from the selected folder. Clicking on a message opens it in the reading pane. Double-clicking an item opens it in a new independent window. Users can manage messages by: - **Hovering**: This presents options to add a task indicator or delete the message. - **Drag and Drop**: Move items easily within the interface. - **Context Menu**: Right-clicking provides access to frequently used commands. -
Keyboard Shortcuts and Search Options
Outlook supports various keyboard shortcuts to enhance efficiency. For example: - **Control + N**: Create a new message or appointment. Additionally, users can utilize filtering options and the search engine located at the top of the message list to find specific items quickly. -
Customizing the Layout
Users have the flexibility to resize different areas of the Outlook interface. When hovering over the lines that separate these areas, the cursor changes, allowing for adjustments. However, be cautious as Outlook may reorganize the display based on the allocated space. For instance: - Resizing the central zone may cause filter headers to disappear. - Overly resizing the navigation pane will minimize it, requiring users to click on an arrow and then on the pin to restore its original size. Chevrons are also available to hide or display areas, enabling users to customize their workspace. -
Accessing File Commands
In the file tab, users can find various commands and options, including: - **Account Settings**: Manage email accounts. - **Rules and Alerts Management**: Set up automated actions for incoming messages. - **Options Menu**: Customize the application to suit individual preferences. -
Conclusion
The latest version of Outlook offers a robust set of tools and features that enhance user experience and productivity. By understanding the interface and utilizing the available functionalities, users can effectively manage their business communications and schedules.
FAQ :
What is the purpose of the Ribbon in Outlook?
The Ribbon in Outlook provides access to various tools and commands organized by tabs, allowing users to perform different actions based on the module they are in.
How can I switch between different modules in Outlook?
You can switch between different modules in Outlook using the Navigation Bar located below the Folder Pane.
What is the Reading Pane used for?
The Reading Pane displays the content of a selected email message, allowing users to read messages without opening them in a new window.
How do I access the context menu in Outlook?
To access the context menu in Outlook, right-click on an item, and a menu will appear with frequently used commands.
What are some useful keyboard shortcuts in Outlook?
Useful keyboard shortcuts in Outlook include 'Control + N' to create a new message or appointment, among others.
How can I filter my emails in Outlook?
You can filter your emails in Outlook using the filtering options available at the top of your message list.
What are Chevrons in Outlook?
Chevrons are icons that allow you to hide or display certain areas of the Outlook interface, helping you to organize your workspace.
Where can I find account settings in Outlook?
Account settings can be found in the File Tab, which contains options for managing your account, rules, alerts, and customizing the application.
Quelques cas d'usages :
Managing Business Emails
Outlook's features can be used to efficiently manage business emails by utilizing the Folder Pane to organize messages into folders, applying filters to find important emails quickly, and using the Reading Pane to preview messages without opening them.
Scheduling Appointments
Users can leverage the calendar feature in Outlook to schedule appointments, using keyboard shortcuts to create new events quickly and manage their time effectively.
Organizing Tasks
Outlook allows users to manage tasks by adding task indicators to emails, using drag and drop to organize tasks, and accessing the context menu for quick actions.
Customizing the Interface
Professionals can customize their Outlook interface by resizing different areas, using Chevrons to hide or display sections, and adjusting the layout to suit their workflow.
Setting Up Rules and Alerts
Users can set up rules and alerts in Outlook to automate email management, ensuring important messages are prioritized and reducing the time spent on manual sorting.
Glossaire :
Ribbon
A user interface element at the top of the Outlook window that contains tabs with various commands and tools for different modules.
Folder Pane
The section on the left side of the Outlook interface that displays all your mail folders when in the mail module.
Navigation Bar
A bar located below the folder pane that allows users to switch between different modules in Outlook.
Reading Pane
The area on the right side of the Outlook interface where the content of a selected email message is displayed.
Context Menu
A menu that appears when you right-click on an item, providing quick access to frequently used commands.
Keyboard Shortcuts
Key combinations that allow users to perform actions quickly, such as 'Control + N' to create a new message or appointment.
Filtering Options
Tools that allow users to sort and filter messages based on specific criteria.
Chevrons
Icons that can be clicked to hide or display certain areas of the Outlook interface for better organization.
File Tab
The tab in Outlook that contains commands and options for account settings, rules, alerts management, and application customization.