Outlook - Manage attachments Video
In this video, you will learn how to manage attachments in Outlook 2016. The video covers the improved attachment management features, including the ability to easily attach recently worked-on documents and files saved on external locations.
You will also learn how to join a file or folder to a message, change permissions for attachments, and browse your local computer for files.
This tutorial will help you efficiently manage attachments in Outlook 2016, saving you time and improving your productivity.
- 1:51
- 2569 views
-
Outlook - Saving a message
- 1:43
- Viewed 4748 times
-
Outlook - Organizing in folders
- 2:36
- Viewed 3041 times
-
Outlook - Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3145 times
-
Outlook - Creating a draft
- 1:24
- Viewed 3066 times
-
Outlook - Using conversation mode
- 1:25
- Viewed 3029 times
-
Outlook - Using categories
- 2:15
- Viewed 2863 times
-
Outlook - The Bcc field in detail
- 1:54
- Viewed 2856 times
-
Outlook - Creating an e-mail template
- 1:16
- Viewed 2909 times
-
Answering a scheduling poll
- 1:14
- Viewed 6594 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 5693 times
-
Saving a message
- 1:43
- Viewed 4748 times
-
Change the default font for your emails
- 1:09
- Viewed 4705 times
-
Create a scheduling poll
- 4:12
- Viewed 4422 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 3723 times
-
Tell me what you want to do
- 0:57
- Viewed 3664 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3491 times
-
Join a group
- 1:34
- Viewed 3355 times
-
Introducing Outlook
- 0:50
- Viewed 3295 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3242 times
-
Create and modify a group
- 2:19
- Viewed 3237 times
-
Accessing applications from a group
- 1:59
- Viewed 3237 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3231 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 3230 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3221 times
-
Organizing your messages using rules
- 2:54
- Viewed 3191 times
-
Presentation of the task module
- 3:31
- Viewed 3188 times
-
Creating a group
- 2:38
- Viewed 3179 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3173 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3156 times
-
Sending automatic replies
- 2:03
- Viewed 3151 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3145 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3138 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3129 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3100 times
-
Process a received message
- 2:02
- Viewed 3097 times
-
How do I block a sender?
- 1:01
- Viewed 3090 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3087 times
-
Respond to a meeting
- 0:48
- Viewed 3078 times
-
Creating a draft
- 1:24
- Viewed 3066 times
-
Organizing in folders
- 2:36
- Viewed 3041 times
-
Calendar delegation
- 1:28
- Viewed 3032 times
-
Using conversation mode
- 1:25
- Viewed 3029 times
-
Create a task from a message
- 2:14
- Viewed 3013 times
-
Schedule a meeting
- 1:50
- Viewed 2992 times
-
Export contacts from Outlook
- 1:09
- Viewed 2979 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 2973 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 2969 times
-
Recover deleted items
- 1:43
- Viewed 2962 times
-
Manage recurring appointments
- 2:12
- Viewed 2962 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 2956 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 2956 times
-
Import contacts into Outlook
- 1:52
- Viewed 2948 times
-
Sharing the calendar
- 2:11
- Viewed 2943 times
-
Create an e-mail message
- 2:46
- Viewed 2941 times
-
Display 3 time zones
- 0:37
- Viewed 2938 times
-
Manage displays
- 2:26
- Viewed 2929 times
-
Creating an e-mail template
- 1:16
- Viewed 2909 times
-
Temporarily turn off notifications
- 0:23
- Viewed 2909 times
-
Clutter
- 1:31
- Viewed 2907 times
-
Ribbon preview
- 2:55
- Viewed 2894 times
-
Publish the calendar
- 1:20
- Viewed 2891 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 2889 times
-
Junk email
- 2:16
- Viewed 2888 times
-
Quickly sort emails
- 0:27
- Viewed 2882 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 2870 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 2864 times
-
Using categories
- 2:15
- Viewed 2863 times
-
Set or remove reminders
- 0:59
- Viewed 2862 times
-
The Bcc field in detail
- 1:54
- Viewed 2856 times
-
Printing messages
- 1:10
- Viewed 2844 times
-
Cleaning your inbox
- 2:39
- Viewed 2841 times
-
Sorting & searching your mails
- 2:50
- Viewed 2836 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 2835 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 2832 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 2826 times
-
Conduct surveys
- 1:38
- Viewed 2817 times
-
Identify meeting members
- 0:26
- Viewed 2788 times
-
Assigning a task
- 1:13
- Viewed 2772 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 2744 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 2741 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 2724 times
-
Open a shared calendar
- 1:30
- Viewed 2722 times
-
Create and add a signature to messages
- 1:21
- Viewed 2699 times
-
Show other people's calendar
- 0:52
- Viewed 2699 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 2689 times
-
Edit and customize views
- 1:24
- Viewed 2679 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 2673 times
-
Remove a member from a group
- 0:29
- Viewed 2616 times
-
Create an appointment
- 1:56
- Viewed 2578 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 2566 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2542 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2539 times
-
Having a conversation within a group
- 3:21
- Viewed 2538 times
-
Manage new message notifications
- 1:42
- Viewed 2509 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2505 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2479 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2473 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2443 times
-
General security practices in Outlook
- 1:03
- Viewed 2350 times
-
Improving email accessibility
- 1:33
- Viewed 2350 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2343 times
-
Add accessible tables and lists
- 0:49
- Viewed 2310 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2126 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1273 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 229 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 153 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 140 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 132 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 132 times
-
Edit and customize views
- 01:55
- Viewed 125 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 115 times
-
Task Module Overview
- 01:56
- Viewed 115 times
-
Organize into Folders
- 01:57
- Viewed 113 times
-
Recover deleted items
- 01:09
- Viewed 113 times
-
Save and Print a Message
- 01:48
- Viewed 112 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 111 times
-
Create and add a signature to messages
- 01:26
- Viewed 110 times
-
Create an appointment or meeting
- 01:44
- Viewed 110 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 109 times
-
Respond to a meeting
- 01:00
- Viewed 109 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 107 times
-
Change the default font of your emails
- 01:05
- Viewed 105 times
-
Sort and filter emails
- 02:51
- Viewed 104 times
-
Create a reminder for yourself
- 01:59
- Viewed 104 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 103 times
-
Share a task list
- 03:10
- Viewed 103 times
-
Create different types of events
- 01:46
- Viewed 102 times
-
Create a task or reminder
- 01:50
- Viewed 101 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 100 times
-
The Bcc Field in Detail
- 01:53
- Viewed 100 times
-
Create a task from a message
- 02:00
- Viewed 99 times
-
Explore the Interface
- 03:22
- Viewed 95 times
-
Manage new message notifications
- 01:40
- Viewed 95 times
-
Process an incoming message
- 01:53
- Viewed 94 times
-
Search options
- 01:23
- Viewed 94 times
-
Manage Teams online meeting options
- 01:56
- Viewed 94 times
-
Manage Views
- 02:36
- Viewed 88 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 82 times
-
Add a third-party application
- 02:40
- Viewed 70 times
-
Block a sender
- 01:54
- Viewed 69 times
-
Clean Up Your Inbox
- 01:18
- Viewed 68 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 64 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 64 times
-
Use a Shared Mailbox
- 01:18
- Viewed 64 times
-
Share Your Calendar
- 01:54
- Viewed 63 times
-
Calendar Delegation Setup
- 01:21
- Viewed 62 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 62 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 62 times
-
Create an Email Template
- 01:40
- Viewed 60 times
-
Open a Shared Calendar
- 01:29
- Viewed 60 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 59 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 57 times
-
Delay Email Delivery
- 01:10
- Viewed 56 times
-
Create a Meeting Poll
- 02:48
- Viewed 55 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 55 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 54 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 53 times
-
Share a document securely with Outlook
- 02:21
- Viewed 53 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 51 times
-
Automate Routine Actions
- 02:19
- Viewed 50 times
-
Easily Sort Your Mails
- 01:38
- Viewed 50 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 50 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 49 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 48 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 48 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 48 times
-
Identify a fraudulent email
- 02:06
- Viewed 48 times
-
Use Categories
- 02:51
- Viewed 47 times
-
Use Conversation View
- 01:47
- Viewed 47 times
-
Improve Email Accessibility
- 02:02
- Viewed 47 times
-
Translate Emails in Outlook
- 01:32
- Viewed 45 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 45 times
-
Display Three Time Zones
- 01:52
- Viewed 45 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 45 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 44 times
-
View Other Calendars
- 00:50
- Viewed 44 times
-
Protect an email by encrypting
- 01:10
- Viewed 44 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 44 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 44 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 41 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 41 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 39 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 22 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 20 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 24 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 91 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 82 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 37 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 89 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 45 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 45 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 110 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 38 times
-
Share Power Automate Flows
- 02:20
- Viewed 38 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 39 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 49 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 41 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 61 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 41 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 85 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 85 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 88 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 79 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 58 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 33 times
-
Discover the “Build Space”
- 02:26
- Viewed 37 times
-
The Power Automate Mobile App
- 01:39
- Viewed 38 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 42 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 37 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 40 times
-
Access Power Automate for the Web
- 01:25
- Viewed 43 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 46 times
-
Add a third-party application
- 02:40
- Viewed 70 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 55 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 59 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 54 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 44 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 62 times
-
Share a document securely with Outlook
- 02:21
- Viewed 53 times
-
Block a sender
- 01:54
- Viewed 69 times
-
Identify a fraudulent email
- 02:06
- Viewed 48 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 48 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 44 times
-
Protect an email by encrypting
- 01:10
- Viewed 44 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 39 times
-
Recover deleted items
- 01:09
- Viewed 113 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 57 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 41 times
-
Use a Shared Mailbox
- 01:18
- Viewed 64 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 49 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 62 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 45 times
-
Calendar Delegation Setup
- 01:21
- Viewed 62 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 107 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 82 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 64 times
-
Create a Meeting Poll
- 02:48
- Viewed 55 times
-
Display Three Time Zones
- 01:52
- Viewed 45 times
-
View Other Calendars
- 00:50
- Viewed 44 times
-
Open a Shared Calendar
- 01:29
- Viewed 60 times
-
Share Your Calendar
- 01:54
- Viewed 63 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 48 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 45 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 50 times
-
Translate Emails in Outlook
- 01:32
- Viewed 45 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 48 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 64 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 44 times
-
Improve Email Accessibility
- 02:02
- Viewed 47 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 51 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 53 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 41 times
-
Delay Email Delivery
- 01:10
- Viewed 56 times
-
Use Conversation View
- 01:47
- Viewed 47 times
-
Clean Up Your Inbox
- 01:18
- Viewed 68 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 229 times
-
Use Categories
- 02:51
- Viewed 47 times
-
Easily Sort Your Mails
- 01:38
- Viewed 50 times
-
Automate Routine Actions
- 02:19
- Viewed 50 times
-
Create an Email Template
- 01:40
- Viewed 60 times
-
Create a task from a message
- 02:00
- Viewed 99 times
-
Share a task list
- 03:10
- Viewed 103 times
-
Create a task or reminder
- 01:50
- Viewed 101 times
-
Task Module Overview
- 01:56
- Viewed 115 times
-
Manage Teams online meeting options
- 01:56
- Viewed 94 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 132 times
-
Create a reminder for yourself
- 01:59
- Viewed 104 times
-
Respond to a meeting
- 01:00
- Viewed 109 times
-
Create an appointment or meeting
- 01:44
- Viewed 110 times
-
Create different types of events
- 01:46
- Viewed 102 times
-
Edit and customize views
- 01:55
- Viewed 125 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 115 times
-
Search options
- 01:23
- Viewed 94 times
-
Sort and filter emails
- 02:51
- Viewed 104 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 153 times
-
The Bcc Field in Detail
- 01:53
- Viewed 100 times
-
Save and Print a Message
- 01:48
- Viewed 112 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 132 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 111 times
-
Process an incoming message
- 01:53
- Viewed 94 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 109 times
-
Organize into Folders
- 01:57
- Viewed 113 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 103 times
-
Create and add a signature to messages
- 01:26
- Viewed 110 times
-
Manage new message notifications
- 01:40
- Viewed 95 times
-
Change the default font of your emails
- 01:05
- Viewed 105 times
-
Manage Views
- 02:36
- Viewed 88 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 140 times
-
Explore the Interface
- 03:22
- Viewed 95 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 100 times
-
Manage Storage Space
- 02:08
- Viewed 218 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 208 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 223 times
-
Make a File Request
- 01:24
- Viewed 229 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 219 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 227 times
-
Modify Sharing Rules
- 00:53
- Viewed 227 times
-
Check Granted Shares
- 00:48
- Viewed 209 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 229 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 199 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 225 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 225 times
-
Search for Documents
- 01:31
- Viewed 199 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 242 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 220 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 216 times
-
Edit, Delete a Share
- 02:16
- Viewed 214 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 219 times
-
Power and Manage OneDrive
- 01:36
- Viewed 211 times
-
What is OneDrive ?
- 01:14
- Viewed 320 times
Objectifs :
Understand the improved attachment management features in Outlook 2016, including how to attach recent documents and files from external locations, and manage permissions for shared files.
Chapitres :
-
Introduction to Attachment Management in Outlook 2016
Outlook 2016 has enhanced its attachment management capabilities to streamline the process of adding files to your emails. This update not only saves time but also introduces new features that make it easier to attach documents and other items. -
New Features in Attachment Management
The following two key features have been added to improve your experience: - **Recent Documents**: You can now easily attach documents that you have recently worked on directly to your emails. - **External File Locations**: You have the option to attach files saved on external locations such as OneDrive, Group Files, or SharePoint. -
Attaching Files to Your Messages
To attach a file or folder to a message, follow these steps: 1. **Create a New Message**: Start a new email or open an existing message to reply or forward. 2. **Insert Tab**: Click on the 'Insert' tab in the message window. 3. **Attach File**: Select 'Attach File'. This will display a menu with the most recent items you have opened on your computer. -
Selecting Files from External Locations
You can browse web locations to select files from OneDrive or SharePoint. Here are some important points to note: - By default, recipients will have permission to edit the attached file. However, you can change these permissions before sending the email. - To adjust permissions, use the scrolling menu associated with the attachment to select the desired permission level. -
Attachment Options
When attaching files, you have several options: - **Attach As Copy**: This option allows you to send a local copy of a file instead of linking to the file on a shared location. - **Change Permissions**: Decide whether recipients can edit or only view the shared file. - **Browse This PC**: This option lets you access your local computer to select a file for attachment. -
Attaching Other Elements
In addition to files, you can also attach other elements from Outlook, such as: - Emails - Business cards - Calendar items This flexibility allows you to enrich your messages with relevant information. -
Conclusion
The improvements in attachment management in Outlook 2016 significantly enhance the user experience by simplifying the process of attaching files and managing permissions. By utilizing these new features, users can save time and ensure that their emails are comprehensive and well-organized.
FAQ :
What improvements were made to attachment management in Outlook 2016?
Outlook 2016 introduced new features that allow users to easily attach recently worked-on documents and join files saved on external locations like OneDrive and SharePoint.
How do I attach a file in Outlook 2016?
To attach a file, create a new message or reply to an existing one, click on the 'Insert' tab, and then select 'Attach File.' You can choose from recent items or browse for files on your computer or web locations.
Can I change the permissions of an attached file in Outlook 2016?
Yes, when attaching a file from a shared location, you can change the permissions to allow recipients to either edit or only view the file before sending the email.
What is the 'Attach As Copy' option?
The 'Attach As Copy' option allows you to send a local copy of a file instead of linking to the original file stored in a shared location.
What types of items can I attach to my emails in Outlook 2016?
In addition to files, you can attach other elements such as emails, business cards, or calendar items from Outlook.
Quelques cas d'usages :
Collaborating on Projects
Teams can use Outlook 2016 to attach documents from OneDrive or SharePoint, allowing multiple team members to collaborate on the same file while managing permissions to ensure proper access.
Sending Meeting Agendas
When sending out meeting invitations, users can attach agendas or relevant documents directly from their calendar or OneDrive, ensuring all participants have the necessary information.
Sharing Marketing Materials
Marketing teams can use the 'Attach As Copy' feature to send local copies of promotional materials to clients, ensuring they have access to the latest versions without needing to access shared locations.
Managing Client Communications
Sales professionals can attach business cards or previous email threads to new messages, providing clients with comprehensive information and maintaining a professional image.
Organizing Team Files
Project managers can utilize the attachment management features to send files from shared locations, ensuring that all team members have the latest documents while controlling editing permissions.
Glossaire :
Attachment Management
The process of handling files and items that are attached to emails, including adding, modifying, and managing permissions for these attachments.
Outlook 2016
A version of Microsoft's email client that includes features for managing emails, calendars, contacts, and tasks.
OneDrive
A cloud storage service from Microsoft that allows users to store files online and access them from any device.
SharePoint
A web-based collaboration platform from Microsoft that integrates with Microsoft Office and is used for storing, organizing, sharing, and accessing information.
Permissions
Settings that determine what actions recipients can take with an attached file, such as editing or viewing.
Attach As Copy
An option that allows users to send a local copy of a file instead of linking to the original file stored in a shared location.
Browse Web Locations
A feature that allows users to select files from cloud storage services like OneDrive or SharePoint.