Outlook - Sharing the calendar Video
In this video, you will learn about sharing the calendar in Microsoft 365. The video covers how to share your calendar with colleagues, choose the level of detail they can see, and configure access permissions.
This will help you effectively share your calendar information and collaborate with others in your organization.
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Create your reservation page for appointment booking (Bookings)
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Share a document securely with Outlook
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Block a sender
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Identify a fraudulent email
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Prevent transfer for a meeting
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Prevent the forwarding of an email
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Protect an email by encrypting
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Provide an overview of best security practices in Outlook
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Recover deleted items
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Recall or replace an e-mail message
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Respond to invitations as a delegate
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Use a Shared Mailbox
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Create and Manage Appointments in Delegated Calendars
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Send Emails on Behalf of Someone Else
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View Other Calendars
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Open a Shared Calendar
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Share Your Calendar
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Use the Scheduling Assistant
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Use the Immersive Reader Feature
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Dictate Your Email to Outlook
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Translate Emails in Outlook
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Make Your Outlook Signature Accessible
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Add Accessible Tables and Lists
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- Viewed 63 times
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Improve the Accessibility of Images in Emails
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Improve Email Accessibility
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- Viewed 46 times
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Send Automatic Out-of-Office Replies
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Prepare for Time Out of Office (Viva Insights)
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Respect Your Colleagues' Off Hours (Viva Insights)
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Delay Email Delivery
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Use Conversation View
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Clean Up Your Inbox
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Organize Your Messages with Rules
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Use Categories
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Easily Sort Your Mails
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- Viewed 49 times
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Automate Routine Actions
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- Viewed 49 times
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Create an Email Template
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Create a task from a message
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Share a task list
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Create a task or reminder
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- Viewed 100 times
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Task Module Overview
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- Viewed 114 times
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Manage Teams online meeting options
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- Viewed 94 times
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Edit or delete an appointment, meeting or event
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- Viewed 130 times
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Create a reminder for yourself
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- Viewed 103 times
-
Respond to a meeting
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- Viewed 107 times
-
Create an appointment or meeting
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- Viewed 109 times
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Create different types of events
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- Viewed 102 times
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Edit and customize views
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- Viewed 124 times
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Presentation and introduction to the calendar
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- Viewed 115 times
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Search options
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Sort and filter emails
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- Viewed 104 times
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Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 152 times
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The Bcc Field in Detail
- 01:53
- Viewed 100 times
-
Save and Print a Message
- 01:48
- Viewed 111 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 131 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 110 times
-
Process an incoming message
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- Viewed 94 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 109 times
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Organize into Folders
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- Viewed 113 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 103 times
-
Create and add a signature to messages
- 01:26
- Viewed 110 times
-
Manage new message notifications
- 01:40
- Viewed 95 times
-
Change the default font of your emails
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- Viewed 105 times
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Manage Views
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Add and manage multiple accounts on Outlook
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Explore the Interface
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Introduce the new version of Outlook
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Find All Shares from the Same Person
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Modify Sharing Rules
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Objectifs :
This video aims to teach users how to share calendar information in Outlook, specifically within an organization using Office 365. It covers the different levels of detail available for sharing, how to set permissions, and the process of notifying recipients about shared calendars.
Chapitres :
-
Introduction to Calendar Sharing in Outlook
Outlook provides a convenient way to share calendar information with colleagues within your organization. By default, when using Outlook with Office 365, you can share your availability status, allowing others to see when you are free, busy, or away from the office. -
Using the Scheduling Assistant
When creating a meeting, the Scheduling Assistant feature allows you to view the availability of your colleagues. However, this feature only shows whether they are available without providing additional details. -
Steps to Share Your Calendar
To share your calendar, follow these steps: - Click on 'Share Calendar' in the ribbon. - Alternatively, right-click on the selected calendar. - Enter the names of the people you wish to share your calendar with. - Choose the level of detail they can view: - **Availability Only**: Shows if you are free, busy, or away. - **Limited Details**: Displays availability along with the subject of calendar items. - **Full Details**: Reveals all details of your calendar items. -
Configuring Calendar Permissions
In addition to the basic sharing options, you can configure access to your calendar in more detail. This requires managing calendar permissions. In the permissions window, you can see who has access to your calendar and the different permission levels available. Key options include: - **Owner**: Allows a person to create or modify items on your calendar. - **Custom Permissions**: You can select specific options to tailor access for each individual. -
Managing Shared Calendar Permissions
You can change permissions for existing shares by selecting a person from the list or create a new share using the 'Add' button. When you share your calendar, recipients will receive a notification via email, informing them of the shared access. -
Conclusion
Sharing your calendar in Outlook enhances collaboration within your organization. By understanding the different levels of detail and permission settings, you can effectively manage your calendar sharing to suit your needs and those of your colleagues.
FAQ :
How do I share my calendar in Outlook?
To share your calendar in Outlook, click on 'Share Calendar' in the ribbon or right-click on the selected calendar. Enter the names of the people you want to share with and choose the level of detail they can see.
What are the different levels of calendar sharing in Outlook?
The three main levels of calendar sharing in Outlook are: Availability Only, which shows if you are free or busy; Limited Details, which includes availability and the subject of calendar items; and Full Details, which shows all details of your calendar items.
Can I customize permissions for calendar sharing?
Yes, you can customize permissions for calendar sharing in Outlook. You can define specific permissions for individuals, such as allowing them to edit or create items on your calendar.
What happens when I share my calendar?
When you share your calendar, the recipients will receive a notification by email informing them that you have shared your calendar with them.
What is the Scheduling Assistant in Outlook?
The Scheduling Assistant is a feature in Outlook that helps you find suitable meeting times by displaying the availability of your colleagues.
Quelques cas d'usages :
Team Collaboration
In a corporate environment, team members can share their calendars to coordinate meetings effectively. By using the Scheduling Assistant, they can quickly find times when everyone is available, improving collaboration and reducing scheduling conflicts.
Project Management
Project managers can share their calendars with team members to keep everyone informed about important deadlines and meetings. This transparency helps ensure that all team members are aligned and aware of project timelines.
Administrative Support
Administrative assistants can be granted Owner Permissions on their manager's calendar, allowing them to schedule meetings and manage appointments on their behalf. This streamlines the scheduling process and ensures that the manager's time is utilized effectively.
Remote Work Coordination
In a remote work setting, sharing calendars can help team members understand each other's availability, making it easier to schedule virtual meetings and collaborate on projects without confusion.
Customizing Access for External Partners
Businesses can share their calendars with external partners or clients by customizing permissions. This allows external parties to see relevant availability without exposing sensitive internal details, facilitating smoother collaboration.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used for email, calendar, task management, and contact management.
Office 365
A subscription service offered by Microsoft that includes access to Office applications and other productive tools through the cloud.
Scheduling Assistant
A feature in Outlook that helps users find suitable meeting times by showing the availability of participants.
Calendar Sharing
The process of allowing others to view or manage your calendar information in Outlook.
Availability Only
A sharing option that allows others to see if you are free, busy, or away from the office without revealing any details about your calendar items.
Limited Details
A sharing option that allows others to see your availability along with the subject of your calendar items.
Full Details
A sharing option that allows others to see all details of your calendar items.
Calendar Permissions
Settings that determine what others can see or do with your calendar, including viewing, editing, or creating items.
Owner Permissions
A level of calendar permission that allows a person to create or modify items on your calendar.