Outlook - Cleaning your inbox Video
In this video, you will learn about cleaning your inbox using Microsoft 365. The video covers the conversation cleanup feature in Outlook, which reduces the number of redundant messages by moving them to the deleted items folder.
You will see how to clean up a conversation and the effects it has on your inbox.
This will help you efficiently manage your inbox and reduce clutter.
Additionally, the video mentions other cleaning options available in the file tab, such as cleaning deleted items or archiving.
By following these steps, you can keep your inbox organized and improve your productivity.
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Outlook - Using categories
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Outlook - Organizing in folders
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Outlook - Manage attachments
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Use the scheduling poll dashboard
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Tell me what you want to do
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Discovering the Outlook 2016 interface
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Join a group
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Create and modify a group
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Introducing Outlook
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Accessing applications from a group
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Recall or replace an e-mail you sent
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Automatically mark deleted emails as read
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Let Outlook read your emails out loud
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Organizing your messages using rules
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How do I block a sender?
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Creating a group
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Sending automatic replies
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Create a task and create a recurring task
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Translate your emails into Outlook
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Manage Your Working Time in MyAnalytics
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Insert elements into the mails (table, graphic, images)
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Attach a message, a contact, a file, or a task
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How do I share a document securely with Outlook?
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How to launch a New Teams Meeting in Outlook
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Process a received message
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Create a task from a message
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Respond to a meeting
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Creating a draft
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Calendar delegation
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Organizing in folders
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Using conversation mode
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Schedule sending emails in Outlook
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Export contacts from Outlook
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Discover the new simplified ribbon
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Schedule a meeting
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Recover deleted items
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Create an e-mail message
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Import contacts into Outlook
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Fill in your work schedules in Outlook
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Dictate email messages in Outlook
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Manage recurring appointments
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Sharing the calendar
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Manage displays
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Display 3 time zones
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Temporarily turn off notifications
- 0:23
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Getting Started with Outlook Mobile App
- 1:53
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Ribbon preview
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Creating an e-mail template
- 1:16
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Create a contact & add and use contacts
- 2:36
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Request a read receipt or confirmation of delivery
- 2:18
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Quickly sort emails
- 0:27
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Clutter
- 1:31
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Publish the calendar
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Introducing Office 365 Groups
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The Bcc field in detail
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Junk email
- 2:16
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Using categories
- 2:15
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Set or remove reminders
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Presentation and discovery of contacts
- 1:09
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Printing messages
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Prevent recipients from forwarding emails
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Sorting & searching your mails
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Conduct surveys
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Identify meeting members
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Create a contact group & Communicate through contact groups (distribution list)
- 3:22
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Assigning a task
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Using the Scheduling Assistant
- 1:07
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Custom your personal reminders and notifications
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Open a shared calendar
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How do I recognize a fraudulent email?
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Show other people's calendar
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Create and add a signature to messages
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Make your Outlook signature accessible
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Edit and customize views
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Prevent forwarding of a meeting
- 0:29
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Remove a member from a group
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Manage attachments
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Create an appointment
- 1:56
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How to protect an email by encryption?
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Go further with Outlook Mobile
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Having a conversation within a group
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Manage new message notifications
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Expand your LinkedIn network via Outlook
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Outlook Mobile for Daily Use
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Presentation and discovery of the calendar
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Create a meeting in the group calendar
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Improving email accessibility
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General security practices in Outlook
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
- 1:11
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Reply to and react to a Teams conversation in an e-mail
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Organize Your Messages with Rules
- 02:01
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Edit or delete an appointment, meeting or event
- 01:50
- Viewed 212 times
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Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 196 times
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Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 174 times
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Add and manage multiple accounts on Outlook
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Task Module Overview
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Recover deleted items
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Send an Email and Create a Draft in Outlook
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Grant delegate access in Microsoft 365 administration
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Presentation and introduction to the calendar
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Edit and customize views
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Save and Print a Message
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Organize into Folders
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- Viewed 139 times
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Create different types of events
- 01:46
- Viewed 138 times
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Create and add a signature to messages
- 01:26
- Viewed 136 times
-
Attach files efficiently in Outlook
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- Viewed 135 times
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Create an appointment or meeting
- 01:44
- Viewed 135 times
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Sort and filter emails
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- Viewed 133 times
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Introduce the new version of Outlook
- 02:01
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Respond to a meeting
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- Viewed 131 times
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Create a reminder for yourself
- 01:59
- Viewed 131 times
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Use the Meeting Dashboard
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- Viewed 131 times
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Manage new message notifications
- 01:40
- Viewed 127 times
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Create a task or reminder
- 01:50
- Viewed 127 times
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Set Your Work Hours in Outlook
- 02:02
- Viewed 126 times
-
The Bcc Field in Detail
- 01:53
- Viewed 126 times
-
Manage Teams online meeting options
- 01:56
- Viewed 126 times
-
Explore the Interface
- 03:22
- Viewed 124 times
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Change the default font of your emails
- 01:05
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-
Share a task list
- 03:10
- Viewed 123 times
-
Process an incoming message
- 01:53
- Viewed 121 times
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Search options
- 01:23
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Create a task from a message
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Manage Views
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- Viewed 111 times
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Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 98 times
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Respond to a Meeting Poll
- 01:30
- Viewed 91 times
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Block a sender
- 01:54
- Viewed 91 times
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Add a third-party application
- 02:40
- Viewed 91 times
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Create an Email Template
- 01:40
- Viewed 89 times
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Use a Shared Mailbox
- 01:18
- Viewed 89 times
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Send Emails on Behalf of Someone Else
- 01:13
- Viewed 86 times
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Create a Meeting Poll
- 02:48
- Viewed 85 times
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Add Accessible Tables and Lists
- 02:32
- Viewed 84 times
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Share Your Calendar
- 01:54
- Viewed 84 times
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Open a Shared Calendar
- 01:29
- Viewed 84 times
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Clean Up Your Inbox
- 01:18
- Viewed 83 times
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Calendar Delegation Setup
- 01:21
- Viewed 83 times
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Recall or replace an e-mail message
- 01:45
- Viewed 82 times
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Send a survey or questionnaire by email
- 02:06
- Viewed 82 times
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Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 81 times
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View Other Calendars
- 00:50
- Viewed 80 times
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Prevent the forwarding of an email
- 01:01
- Viewed 78 times
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Delay Email Delivery
- 01:10
- Viewed 76 times
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Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 75 times
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Translate Emails in Outlook
- 01:32
- Viewed 75 times
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Send Automatic Out-of-Office Replies
- 02:22
- Viewed 74 times
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Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 72 times
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Improve Email Accessibility
- 02:02
- Viewed 69 times
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Use the Scheduling Assistant
- 01:42
- Viewed 68 times
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Easily Sort Your Mails
- 01:38
- Viewed 67 times
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Share a document securely with Outlook
- 02:21
- Viewed 67 times
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Automate Routine Actions
- 02:19
- Viewed 66 times
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Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 66 times
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Use the Immersive Reader Feature
- 01:33
- Viewed 64 times
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Identify a fraudulent email
- 02:06
- Viewed 64 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 63 times
-
Use Conversation View
- 01:47
- Viewed 61 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 61 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 59 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 59 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 59 times
-
Use Categories
- 02:51
- Viewed 57 times
-
Display Three Time Zones
- 01:52
- Viewed 57 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 55 times
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Respond to invitations as a delegate
- 02:55
- Viewed 54 times
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Provide an overview of best security practices in Outlook
- 01:08
- Viewed 54 times
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 53 times
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Action Function
- 04:18
- Viewed 22 times
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Search Function
- 03:42
- Viewed 34 times
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Date and Time Function
- 02:53
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Logical Function
- 03:14
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
- 02:07
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Concept of Multi-Factor Authentication
- 01:51
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Retrieve Data from a Web Page and Include it in Excel
- 04:35
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Create a Desktop Flow with Power Automate from a Template
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
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SharePoint: Automate File Movement to an Archive Library
- 05:20
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Share Power Automate Flows
- 02:20
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Manipulate Dynamic Content with Power FX
- 03:59
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Leverage Variables with Power FX in Power Automate
- 03:28
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Understand the Concept of Variables and Loops in Power Automate
- 03:55
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Add Conditional “Switch” Actions in Power Automate
- 03:58
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Add Conditional “IF” Actions in Power Automate
- 03:06
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Create an Approval Flow with Power Automate
- 03:10
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Create a Scheduled Flow with Power Automate
- 01:29
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Create an Instant Flow with Power Automate
- 02:18
- Viewed 112 times
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Create an Automated Flow with Power Automate
- 03:28
- Viewed 106 times
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Create a Simple Flow with AI Copilot
- 04:31
- Viewed 82 times
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Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 57 times
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Discover the “Build Space”
- 02:26
- Viewed 49 times
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The Power Automate Mobile App
- 01:39
- Viewed 48 times
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Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 64 times
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Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 61 times
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Discover the Power Automate Home Interface
- 02:51
- Viewed 51 times
-
Access Power Automate for the Web
- 01:25
- Viewed 68 times
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Understand the Benefits of Power Automate
- 01:30
- Viewed 66 times
-
Add a third-party application
- 02:40
- Viewed 91 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 82 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 81 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 72 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 59 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 98 times
-
Share a document securely with Outlook
- 02:21
- Viewed 67 times
-
Block a sender
- 01:54
- Viewed 91 times
-
Identify a fraudulent email
- 02:06
- Viewed 64 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 59 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 78 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 54 times
-
Recover deleted items
- 01:09
- Viewed 150 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 82 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 54 times
-
Use a Shared Mailbox
- 01:18
- Viewed 89 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 66 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 86 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 55 times
-
Calendar Delegation Setup
- 01:21
- Viewed 83 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 147 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 131 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 91 times
-
Create a Meeting Poll
- 02:48
- Viewed 85 times
-
Display Three Time Zones
- 01:52
- Viewed 57 times
-
View Other Calendars
- 00:50
- Viewed 80 times
-
Open a Shared Calendar
- 01:29
- Viewed 84 times
-
Share Your Calendar
- 01:54
- Viewed 84 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 68 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 64 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 63 times
-
Translate Emails in Outlook
- 01:32
- Viewed 75 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 61 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 84 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 59 times
-
Improve Email Accessibility
- 02:02
- Viewed 69 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 74 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 75 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 53 times
-
Delay Email Delivery
- 01:10
- Viewed 76 times
-
Use Conversation View
- 01:47
- Viewed 61 times
-
Clean Up Your Inbox
- 01:18
- Viewed 83 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 313 times
-
Use Categories
- 02:51
- Viewed 57 times
-
Easily Sort Your Mails
- 01:38
- Viewed 67 times
-
Automate Routine Actions
- 02:19
- Viewed 66 times
-
Create an Email Template
- 01:40
- Viewed 89 times
-
Create a task from a message
- 02:00
- Viewed 116 times
-
Share a task list
- 03:10
- Viewed 123 times
-
Create a task or reminder
- 01:50
- Viewed 127 times
-
Task Module Overview
- 01:56
- Viewed 151 times
-
Manage Teams online meeting options
- 01:56
- Viewed 126 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 212 times
-
Create a reminder for yourself
- 01:59
- Viewed 131 times
-
Respond to a meeting
- 01:00
- Viewed 131 times
-
Create an appointment or meeting
- 01:44
- Viewed 135 times
-
Create different types of events
- 01:46
- Viewed 138 times
-
Edit and customize views
- 01:55
- Viewed 143 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 143 times
-
Search options
- 01:23
- Viewed 119 times
-
Sort and filter emails
- 02:51
- Viewed 133 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 196 times
-
The Bcc Field in Detail
- 01:53
- Viewed 126 times
-
Save and Print a Message
- 01:48
- Viewed 142 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 174 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 135 times
-
Process an incoming message
- 01:53
- Viewed 121 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 148 times
-
Organize into Folders
- 01:57
- Viewed 139 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 126 times
-
Create and add a signature to messages
- 01:26
- Viewed 136 times
-
Manage new message notifications
- 01:40
- Viewed 127 times
-
Change the default font of your emails
- 01:05
- Viewed 123 times
-
Manage Views
- 02:36
- Viewed 111 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 169 times
-
Explore the Interface
- 03:22
- Viewed 124 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 132 times
-
Manage Storage Space
- 02:08
- Viewed 240 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 232 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 256 times
-
Make a File Request
- 01:24
- Viewed 258 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 237 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 249 times
-
Modify Sharing Rules
- 00:53
- Viewed 243 times
-
Check Granted Shares
- 00:48
- Viewed 232 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 252 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 218 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 243 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 252 times
-
Search for Documents
- 01:31
- Viewed 230 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 311 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 245 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 242 times
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Edit, Delete a Share
- 02:16
- Viewed 306 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 243 times
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Power and Manage OneDrive
- 01:36
- Viewed 233 times
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What is OneDrive ?
- 01:14
- Viewed 450 times
Objectifs :
Understand how to effectively use the conversation cleanup feature in Outlook to manage and reduce redundant messages in your mailbox.
Chapitres :
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Introduction to Conversation Cleanup
In today's digital communication landscape, our mailboxes can quickly become cluttered with redundant messages. This can make it necessary to clean or clear our inboxes to maintain organization. Outlook offers a conversation cleanup feature that helps reduce the number of messages in your folders by moving redundant messages to the deleted items. -
Understanding Conversations
A conversation in Outlook refers to the complete set of messages related to a specific topic, including the initial message and all subsequent replies. Each response contains previous elements, allowing for complete traceability of exchanges. However, it may not be useful to keep all intermediate messages, as the information can become redundant. -
Using the Cleanup Feature
To utilize the cleanup feature, navigate to the ribbon in Outlook where the cleanup option is available. By clicking on it, you will see several options, including 'Clean Up Conversation' and 'Clean Up Folder.' For this demonstration, we will focus on cleaning up a specific conversation. Select the conversation and click on 'Clean Up Conversation.' A warning message will appear, informing you that all redundant messages will be moved to the deleted items. Confirm this action, and a second alert will remind you that this will apply to all elements of the selected conversation. -
Results of Cleanup
After confirming the cleanup, you will notice that the original message and the last email containing all exchanges remain in your inbox. The intermediate responses, which are no longer needed, will be found in the deleted items folder. This process effectively reduces clutter while retaining essential information. -
Setting Up Conversation Cleanup
You can also set up conversation cleanup preferences in the mail options under the 'Conversation Cleanup' tab. Here, you can choose a destination folder for cleaned items or specify various criteria for the cleanup process. Additionally, other cleaning options are available in the 'File' tab, which includes tools for managing the size of your mailbox, such as cleaning deleted items or using archiving methods. -
Mailbox Cleanup Tools
By clicking on 'Mailbox Cleanup,' a window will open, allowing you to search for types of items to delete or move. This feature provides a comprehensive approach to managing your mailbox effectively. -
Conclusion
The conversation cleanup feature in Outlook is a valuable tool for maintaining an organized inbox. By understanding how to use this feature, you can confidently manage your messages, reduce redundancy, and ensure that important information remains accessible.
FAQ :
What is the purpose of the conversation cleanup feature in Outlook?
The conversation cleanup feature in Outlook is designed to reduce the number of redundant messages in your mailbox by moving unnecessary messages to the deleted items folder, helping to declutter your inbox.
How do I use the conversation cleanup feature?
To use the conversation cleanup feature, select the conversation you want to clean up, click on the cleanup option in the ribbon, and confirm that you want to move redundant messages to the deleted items.
Can I customize where cleaned-up messages go?
Yes, in the mail options under the conversation cleanup tab, you can choose a destination folder for cleaned items or set specific criteria for the cleanup process.
What happens to the messages after I clean up a conversation?
After cleaning up a conversation, the redundant messages are moved to the deleted items folder, while the last message in the conversation remains in your inbox, preserving the complete exchange.
Are there other cleaning options available in Outlook?
Yes, Outlook offers additional cleaning options in the file tab, such as cleaning the deleted items folder or using the mailbox cleanup tool to search for items to delete or move.
Quelques cas d'usages :
Managing a Busy Inbox
Professionals who receive a high volume of emails can use the conversation cleanup feature to streamline their inbox, reducing clutter and making it easier to find important messages.
Improving Email Organization
By regularly using the conversation cleanup feature, users can maintain better organization in their email, ensuring that only relevant messages are kept while unnecessary ones are archived or deleted.
Enhancing Productivity
Using the conversation cleanup feature can save time by minimizing the effort needed to sift through redundant messages, allowing users to focus on more critical tasks.
Archiving Old Conversations
Users can combine conversation cleanup with archiving to manage their mailbox size effectively, moving older conversations to an archive folder while keeping the inbox clean.
Setting Up Email Management Policies
Organizations can implement policies for email management that include regular use of the conversation cleanup feature, helping teams maintain efficient communication and organization.
Glossaire :
Mailbox
A digital storage space in an email application where messages are received, stored, and organized.
Conversation Cleanup
A feature in Outlook that reduces the number of messages in your folders by moving redundant messages to the deleted items.
Conversation
The complete set of messages exchanged between participants, including the original message and all replies.
Redundant Messages
Messages that contain the same information as previous messages in a conversation, making them unnecessary to keep.
Ribbon
The toolbar in Microsoft applications that contains tabs and commands for various functions.
Deleted Items
A folder in an email application where messages that have been deleted are temporarily stored before permanent deletion.
Mail Options
Settings in an email application that allow users to customize their email experience, including conversation cleanup settings.
Archiving
The process of moving old or less frequently accessed emails to a separate storage location to free up space in the main mailbox.