Outlook - Insert elements into the mails (table, graphic, images) Video
In this video, you will learn how to insert elements such as tables, graphics, and images into your emails using Microsoft 365. The video demonstrates the steps to insert a table, apply styles, manage the layout, and insert images or artwork.
It also covers how to copy and paste elements from other Office Suite applications like Word, PowerPoint, or Excel.
By using these techniques, you can enhance your emails and make them more visually appealing.
This tutorial will help you create professional-looking emails and improve your communication skills.
- 2:56
- 3426 views
-
Outlook - Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3426 times
-
Outlook - The Bcc field in detail
- 1:54
- Viewed 3154 times
-
Outlook - Using categories
- 2:15
- Viewed 3153 times
-
Outlook - Using conversation mode
- 1:25
- Viewed 3315 times
-
Outlook - Organizing in folders
- 2:36
- Viewed 3313 times
-
Outlook - Manage attachments
- 1:51
- Viewed 2802 times
-
Outlook - Saving a message
- 1:43
- Viewed 5103 times
-
Outlook - Creating an e-mail template
- 1:16
- Viewed 3157 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 8600 times
-
Answering a scheduling poll
- 1:14
- Viewed 6999 times
-
Change the default font for your emails
- 1:09
- Viewed 6546 times
-
Create a scheduling poll
- 4:12
- Viewed 5126 times
-
Saving a message
- 1:43
- Viewed 5103 times
-
Create and modify a group
- 2:19
- Viewed 4351 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4230 times
-
Tell me what you want to do
- 0:57
- Viewed 3989 times
-
How do I block a sender?
- 1:01
- Viewed 3785 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3780 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 3739 times
-
Join a group
- 1:34
- Viewed 3727 times
-
Accessing applications from a group
- 1:59
- Viewed 3629 times
-
Organizing your messages using rules
- 2:54
- Viewed 3592 times
-
Presentation of the task module
- 3:31
- Viewed 3586 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3571 times
-
Introducing Outlook
- 0:50
- Viewed 3569 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3567 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3550 times
-
Sending automatic replies
- 2:03
- Viewed 3544 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3527 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3527 times
-
Creating a group
- 2:38
- Viewed 3492 times
-
Create a task from a message
- 2:14
- Viewed 3476 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3475 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3461 times
-
Process a received message
- 2:02
- Viewed 3458 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3422 times
-
Recover deleted items
- 1:43
- Viewed 3361 times
-
Respond to a meeting
- 0:48
- Viewed 3355 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 3351 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 3350 times
-
Create an e-mail message
- 2:46
- Viewed 3343 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3341 times
-
Creating a draft
- 1:24
- Viewed 3330 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3327 times
-
Calendar delegation
- 1:28
- Viewed 3319 times
-
Using conversation mode
- 1:25
- Viewed 3315 times
-
Organizing in folders
- 2:36
- Viewed 3313 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3299 times
-
Export contacts from Outlook
- 1:09
- Viewed 3279 times
-
Import contacts into Outlook
- 1:52
- Viewed 3258 times
-
Schedule a meeting
- 1:50
- Viewed 3255 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 3250 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3242 times
-
Manage recurring appointments
- 2:12
- Viewed 3234 times
-
Sharing the calendar
- 2:11
- Viewed 3209 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3196 times
-
Manage displays
- 2:26
- Viewed 3181 times
-
Publish the calendar
- 1:20
- Viewed 3181 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3179 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3175 times
-
Quickly sort emails
- 0:27
- Viewed 3171 times
-
Display 3 time zones
- 0:37
- Viewed 3160 times
-
Creating an e-mail template
- 1:16
- Viewed 3157 times
-
The Bcc field in detail
- 1:54
- Viewed 3154 times
-
Using categories
- 2:15
- Viewed 3153 times
-
Ribbon preview
- 2:55
- Viewed 3133 times
-
Clutter
- 1:31
- Viewed 3123 times
-
Sorting & searching your mails
- 2:50
- Viewed 3122 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3119 times
-
Set or remove reminders
- 0:59
- Viewed 3111 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 3109 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3094 times
-
Cleaning your inbox
- 2:39
- Viewed 3091 times
-
Junk email
- 2:16
- Viewed 3086 times
-
Conduct surveys
- 1:38
- Viewed 3075 times
-
Printing messages
- 1:10
- Viewed 3073 times
-
Assigning a task
- 1:13
- Viewed 3062 times
-
Identify meeting members
- 0:26
- Viewed 3062 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3041 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 3035 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 3023 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 2987 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 2976 times
-
Open a shared calendar
- 1:30
- Viewed 2965 times
-
Show other people's calendar
- 0:52
- Viewed 2947 times
-
Create and add a signature to messages
- 1:21
- Viewed 2901 times
-
Edit and customize views
- 1:24
- Viewed 2890 times
-
Remove a member from a group
- 0:29
- Viewed 2856 times
-
Create an appointment
- 1:56
- Viewed 2840 times
-
Manage attachments
- 1:51
- Viewed 2802 times
-
Having a conversation within a group
- 3:21
- Viewed 2799 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2772 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2737 times
-
Manage new message notifications
- 1:42
- Viewed 2730 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2702 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2696 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2691 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2640 times
-
Improving email accessibility
- 1:33
- Viewed 2600 times
-
General security practices in Outlook
- 1:03
- Viewed 2591 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2549 times
-
Add accessible tables and lists
- 0:49
- Viewed 2525 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2340 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1519 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 530 times
-
Task Module Overview
- 01:56
- Viewed 451 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 382 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 365 times
-
Recover deleted items
- 01:09
- Viewed 361 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 344 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 343 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 340 times
-
The Bcc Field in Detail
- 01:53
- Viewed 336 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 314 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 313 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 310 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 303 times
-
Create different types of events
- 01:46
- Viewed 300 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 289 times
-
Create and add a signature to messages
- 01:26
- Viewed 288 times
-
Create a reminder for yourself
- 01:59
- Viewed 288 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 288 times
-
Save and Print a Message
- 01:48
- Viewed 286 times
-
Create an appointment or meeting
- 01:44
- Viewed 283 times
-
Create a Meeting Poll
- 02:48
- Viewed 282 times
-
Manage new message notifications
- 01:40
- Viewed 281 times
-
Process an incoming message
- 01:53
- Viewed 280 times
-
Block a sender
- 01:54
- Viewed 280 times
-
Share a task list
- 03:10
- Viewed 278 times
-
Explore the Interface
- 03:22
- Viewed 277 times
-
Sort and filter emails
- 02:51
- Viewed 273 times
-
Create a task or reminder
- 01:50
- Viewed 273 times
-
Create a task from a message
- 02:00
- Viewed 269 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 268 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 267 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 265 times
-
Organize into Folders
- 01:57
- Viewed 264 times
-
Respond to a meeting
- 01:00
- Viewed 264 times
-
Change the default font of your emails
- 01:05
- Viewed 262 times
-
Edit and customize views
- 01:55
- Viewed 259 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 258 times
-
Manage Teams online meeting options
- 01:56
- Viewed 258 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 257 times
-
Manage Views
- 02:36
- Viewed 253 times
-
Create an Email Template
- 01:40
- Viewed 251 times
-
Open a Shared Calendar
- 01:29
- Viewed 249 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 244 times
-
Improve Email Accessibility
- 02:02
- Viewed 244 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 244 times
-
Search options
- 01:23
- Viewed 240 times
-
Add a third-party application
- 02:40
- Viewed 237 times
-
Use a Shared Mailbox
- 01:18
- Viewed 234 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 230 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 227 times
-
Automate Routine Actions
- 02:19
- Viewed 226 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 224 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 220 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 220 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 219 times
-
Clean Up Your Inbox
- 01:18
- Viewed 218 times
-
Calendar Delegation Setup
- 01:21
- Viewed 218 times
-
Use Categories
- 02:51
- Viewed 216 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 215 times
-
View Other Calendars
- 00:50
- Viewed 214 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 213 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 212 times
-
Translate Emails in Outlook
- 01:32
- Viewed 210 times
-
Share Your Calendar
- 01:54
- Viewed 208 times
-
Use Conversation View
- 01:47
- Viewed 207 times
-
Share a document securely with Outlook
- 02:21
- Viewed 207 times
-
Delay Email Delivery
- 01:10
- Viewed 206 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 206 times
-
Protect an email by encrypting
- 01:10
- Viewed 206 times
-
Identify a fraudulent email
- 02:06
- Viewed 206 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 196 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 195 times
-
Easily Sort Your Mails
- 01:38
- Viewed 187 times
-
Display Three Time Zones
- 01:52
- Viewed 187 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 186 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 184 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 184 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 178 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 158 times
-
Introduction to PowerBI
- 00:60
- Viewed 167 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 158 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 155 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 161 times
-
Introduction to Planner
- 00:56
- Viewed 169 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 158 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 164 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 224 times
-
Introduction to Sway
- 01:53
- Viewed 142 times
-
Introducing to Word
- 01:00
- Viewed 165 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 147 times
-
Create a call group
- 01:15
- Viewed 200 times
-
Use call delegation
- 01:07
- Viewed 128 times
-
Assign a delegate for your calls
- 01:08
- Viewed 200 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 136 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 126 times
-
Manage advanced call notifications
- 01:29
- Viewed 141 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 173 times
-
Block unwanted calls
- 01:24
- Viewed 140 times
-
Disable all call forwarding
- 01:09
- Viewed 142 times
-
Manage a call group in Teams
- 02:01
- Viewed 132 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 130 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 123 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 148 times
-
Manage voicemail messages
- 01:55
- Viewed 187 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 205 times
-
Customize your voicemail greeting
- 02:17
- Viewed 125 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 121 times
-
Manage simultaneous calls
- 01:52
- Viewed 131 times
-
Support third-party apps during calls
- 01:53
- Viewed 160 times
-
Add participants quickly and securely
- 01:37
- Viewed 132 times
-
Configure call privacy and security settings
- 02:51
- Viewed 130 times
-
Manage calls on hold
- 01:20
- Viewed 138 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 126 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 131 times
-
Action Function
- 04:18
- Viewed 139 times
-
Search Function
- 03:42
- Viewed 188 times
-
Date and Time Function
- 02:53
- Viewed 170 times
-
Logical Function
- 03:14
- Viewed 255 times
-
Text Function
- 03:25
- Viewed 200 times
-
Basic Function
- 02:35
- Viewed 159 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 189 times
-
Introduction to Power Fx
- 01:09
- Viewed 159 times
-
The New Calendar
- 03:14
- Viewed 282 times
-
Sections
- 02:34
- Viewed 171 times
-
Customizing Views
- 03:25
- Viewed 166 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 272 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 186 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 146 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 173 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 393 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 334 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 206 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 350 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 222 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 228 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 404 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 199 times
-
Share Power Automate Flows
- 02:20
- Viewed 194 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 198 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 184 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 196 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 232 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 168 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 361 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 584 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 338 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 328 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 306 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 274 times
-
Discover the “Build Space”
- 02:26
- Viewed 192 times
-
The Power Automate Mobile App
- 01:39
- Viewed 201 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 194 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 282 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 187 times
-
Access Power Automate for the Web
- 01:25
- Viewed 298 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 245 times
Objectifs :
This video aims to teach users how to enhance their email messages in Outlook by inserting various elements such as tables, images, and Excel spreadsheets, as well as utilizing copy and paste functionalities effectively.
Chapitres :
-
Introduction to Inserting Elements in Outlook
In Outlook, when composing a message, users have the option to add attachments and insert various elements directly into the body of the message. This section will guide you through the process of enriching your emails. -
Accessing Insertion Options
To begin, create a new message and click on the 'Insert' tab. Initially, only the buttons in the 'Include' group are active. However, clicking in the body area of the message activates all other icons, indicating that this part of the ribbon is designed for inserting various elements into your message. -
Inserting Tables
One of the first elements you can insert is a table. Unlike manually aligning rows and columns with spaces or tabs, tables allow for attractive styles and better organization. To insert a table, define the number of rows and columns you need. After inserting the table, several tabs will appear, enabling you to manage it effectively. You can choose from predefined table styles, including colored options, and adjust the layout by inserting or deleting rows and columns. -
Inserting Images and Graphics
The 'Illustrations' group within the 'Insert' tab allows you to insert images from your computer or online, as well as predefined shapes, SmartArt graphics, or screenshots. Similar to tables, inserting an image will also bring up new tabs that provide the necessary tools for formatting. -
Integrating Text Elements and Symbols
The last two groups of commands in the 'Insert' tab enable you to integrate more specific text elements or symbols into your message. This feature enhances the overall presentation of your emails. -
Copying and Pasting from Other Applications
Copying and pasting works seamlessly in the message area, especially when elements are sourced from other Office applications like Word, PowerPoint, or Excel. For example, to copy elements from an Excel table, select the desired content and use the shortcut Ctrl + C. In Outlook, position the cursor where you want to paste the content. It is recommended to use the right-click button instead of Ctrl + V, as this will present several pasting options. You can choose to keep the source formatting or paste only the values, allowing you to visualize the rendering before making a selection. -
Conclusion
By utilizing these features, you can significantly enrich your emails with various elements, making them more visually appealing and informative. Now you are equipped with the knowledge to enhance your email communication in Outlook.
FAQ :
How do I insert a table in Outlook?
To insert a table in Outlook, create a new message, click on the Insert tab, and select the Table option. You can then define the number of rows and columns for your table.
Can I insert images into my Outlook emails?
Yes, you can insert images into your Outlook emails by clicking on the Insert tab and selecting the Illustrations group, where you can choose to insert images from your computer or online.
What is the best way to paste content from Excel into Outlook?
The best way to paste content from Excel into Outlook is to use the right-click menu after copying the content with Ctrl + C. This allows you to choose from several paste options, including keeping the source formatting or pasting as a picture.
What are SmartArt graphics?
SmartArt graphics are visual representations of information that you can create in Microsoft Office applications, including Outlook. They help to illustrate concepts and ideas clearly.
How can I format a table in Outlook?
After inserting a table in Outlook, several new tabs will appear that allow you to manage the table's layout, including options to insert or delete rows and columns, as well as apply predefined styles.
Quelques cas d'usages :
Creating Professional Reports
Use Outlook to create and send professional reports that include tables and images. For example, you can insert a table to present data clearly and add relevant images to enhance the report's visual appeal.
Designing Marketing Emails
Incorporate tables and SmartArt graphics in marketing emails to present information attractively. This can help in showcasing product features or statistics effectively.
Collaborating on Projects
When collaborating on projects, you can copy data from Excel and paste it into Outlook emails to share updates with team members. Using the right paste options ensures that the formatting remains consistent.
Creating Newsletters
Design newsletters in Outlook by inserting tables for structured content and images for visual interest. This can improve engagement and readability for your audience.
Enhancing Presentations
When preparing for presentations, use Outlook to send out meeting invites that include tables summarizing agenda items and images that represent key points, ensuring all participants are well-informed.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used as an email application but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.
Insert tab
A section in the Microsoft Office ribbon that provides options to insert various elements into a document or email, such as tables, images, and shapes.
Include group
A group of buttons within the Insert tab in Outlook that allows users to add attachments and other elements to their messages.
Table
A structured arrangement of data made up of rows and columns, which can be formatted and styled for better presentation.
Excel spreadsheet
A file created using Microsoft Excel, which is a spreadsheet program used for data organization, analysis, and visualization.
Illustrations group
A section in the Insert tab that allows users to insert images, shapes, SmartArt graphics, and screenshots into their documents or emails.
SmartArt
A feature in Microsoft Office that allows users to create diagrams and graphics to visually represent information.
Copy and paste
A common computer operation that allows users to duplicate content from one location and place it in another.
Ctrl + C
A keyboard shortcut used to copy selected content to the clipboard.
Ctrl + V
A keyboard shortcut used to paste content from the clipboard into a document or email.