Flow / Power Automate - Add Conditional “IF” Actions in Power Automate Tutorial

Discover how to add conditional 'if' actions in Power Automate to automate the acceptance of meeting invitations with specific keywords. Learn to create automated flows, manage conditions, and set up actions based on conditions. See how to respond to invitations, simulate invitations, and ensure proper handling of configured conditions. Watch now to streamline your workflow and enhance efficiency!

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Available in Microsoft365

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you will often need to generate different actions based on various criteria.

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Let's focus here on a flow that will automate the acceptance

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of a meeting invitation containing a specific keyword from an organizer.

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The example used in this flow is simple

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but well illustrates the principle of the if condition

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which allows testing a set of conditions and chaining actions.

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If the condition is met as well as other actions, otherwise

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you will create an automated flow which you will name

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using the action related to creating an event in outlook

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in the properties indicate monitoring your calendar

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and set the frequency of checking for new

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events to one minute so that the flow

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runs almost immediately after receiving the invitation.

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Now let's focus on managing your condition.

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All conditional actions are grouped under control. The basic condition.

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If in this case is labeled condition,

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you will discover in other tutorials. Some other types of conditions.

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Once the condition is inserted,

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you will see two branches allowing you to perform distinct actions according to

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the result of the condition that you will parameterize in the property pane.

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You will define a double condition.

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The first based on a specific organizer.

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This dynamic content associated with the previous action

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is available by clicking on the see more button.

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Enter the email address of the organizer concerned by this flow,

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then add a second condition of the and type

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indicating that all listed conditions must be met.

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This second constraint is based on the

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subject which must contain the word training.

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Now focus on the actions associated with the results.

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Start with the condition met part by

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selecting the action to respond to the invitation

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in the properties, identify the item via its id

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and associate the action of accepting the invitation

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while disabling the automatic email sent to the organizer

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in the case where the conditions are not met.

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Add again the action to respond by defining a tentative acceptance as the response

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this time leaving the email sending active

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save and test your flow.

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Having access to the account associated

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with the condition simulate two invitations

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in the recipient's account where you created your flow.

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The meetings appear well in your calendar with

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a pending acceptance status for the first one

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and after a few moments,

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an acceptance status for the invitation meeting both criteria.

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Your flow is functional and correctly handles the configured condition.

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The organizer for their part receives an email only for the pending meeting.

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That is perfect.

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