Outlook - View Other Calendars Tutorial

Discover how to access a colleague's calendar in Outlook. Gain insight into their availability to streamline meeting scheduling and time management. Follow simple steps to add and view their calendar, and learn to remove it if needed. Collaborate more efficiently with this insightful tutorial!

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Objectifs :

This tutorial aims to teach users how to access and view a colleague's calendar in Outlook, facilitating better scheduling and time management.

Chapitres :

  1. Introduction
    In this tutorial, we will demonstrate how to access a colleague's calendar in Outlook. This feature allows you to view their availability, making it easier to schedule meetings and manage your time efficiently.
  2. Accessing a Colleague's Calendar
    To access a colleague's calendar, follow these steps: 1. In the left pane of Outlook, click on 'Add Calendar'. 2. In the new window that appears, click on 'From Directory'. 3. In the drop-down menu, select your account to start the search. 4. Choose a name from the list provided. 5. In the list of folders, select 'My Calendars' and then click 'Add'. 6. The calendar will now appear in the left pane under 'My Calendars'.
  3. Permissions and Limitations
    If you do not have the necessary permissions to view a colleague's calendar, you will only be able to see their availability. This means you can see when they are free or busy, but not the details of their appointments.
  4. Removing a Calendar
    To stop displaying a calendar, simply right-click on it and select 'Remove'. This action will remove the calendar from your view without deleting it.
  5. Conclusion
    You now know how to add and view your colleagues' agendas in Outlook. This functionality is essential for effective collaboration and time management within teams.

FAQ :

How do I access a colleague's calendar in Outlook?

To access a colleague's calendar in Outlook, click on 'Add Calendar' in the left pane, select 'From Directory', choose the colleague's name from the list, and then add it to your 'My Calendars' section.

What if I can't see my colleague's calendar?

If you don't have the necessary permissions, you will only be able to see their availability, not the details of their calendar.

How can I remove a calendar from my view in Outlook?

To stop displaying a calendar, right-click on the calendar you wish to remove and select 'Remove'.

What is the benefit of viewing a colleague's calendar?

Viewing a colleague's calendar allows you to see their availability, making it easier to schedule meetings and manage your time efficiently.

Can I add multiple calendars in Outlook?

Yes, you can add multiple calendars in Outlook by repeating the process of adding calendars from the directory.

Quelques cas d'usages :

Scheduling Team Meetings

When planning a team meeting, you can view your colleagues' calendars to find a time when everyone is available, thus improving attendance and participation.

Managing Project Timelines

In project management, accessing team members' calendars helps in coordinating deadlines and ensuring that all members are aligned on project timelines.

Resource Allocation

In a resource management scenario, viewing colleagues' calendars can help managers allocate tasks based on availability, ensuring that workloads are balanced.

Conflict Resolution

If there are scheduling conflicts, being able to see colleagues' availability allows for quick adjustments and resolutions, minimizing disruptions.

Remote Work Coordination

For teams working remotely, accessing calendars helps in scheduling virtual meetings at times that suit all participants, enhancing collaboration.

Glossaire :

Outlook

A personal information manager from Microsoft, primarily used as an email application but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.

Calendar

A system for organizing days and events, allowing users to schedule and manage appointments and meetings.

Permissions

Settings that determine what actions a user can perform on a resource, such as viewing or editing a colleague's calendar.

Availability

The times when a person is free or busy, often displayed in a calendar to help others schedule meetings.

Add Calendar

A feature in Outlook that allows users to include additional calendars to their view, enabling them to see multiple schedules at once.

My Calendars

A section in Outlook where a user’s personal calendars are displayed, allowing for easy access and management.

résultat(s)
00:00:06
we'll demonstrate how to access a colleague's calendar in outlook.
00:00:10
It allows you to view their availability,
00:00:12
making it easier to schedule meetings and manage time efficiently
00:00:17
in the left pane. Click on add calendar
00:00:20
in the new window. Click from directory
00:00:22
in the drop down menu, select your account to start the search.
00:00:26
Choose a name from the list provided
00:00:29
in the list of folders, choose my calendars, then click, add,
00:00:33
the calendar will now appear in the left pane under my calendars.
00:00:37
If you don't have the necessary permissions,
00:00:39
you'll only be able to see availability
00:00:41
to stop displaying a calendar, right, click on it and select remove
00:00:45
and there you have it.
00:00:47
You now know how to add and view your colleagues agendas in outlook.

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résultat(s)
00:00:04
Neste tutorial,
00:00:06
vamos demonstrar como aceder ao calendário de um colega no outlook.
00:00:10
Permite-lhe ver a sua disponibilidade,
00:00:12
facilitando o agendamento de reuniões e a gestão eficiente do tempo
00:00:17
no painel esquerdo. Clique em adicionar calendário
00:00:20
na nova janela. Clique a partir do directório
00:00:22
no menu suspenso, selecione a sua conta para iniciar a pesquisa.
00:00:26
Escolha um nome na lista fornecida
00:00:29
na lista de pastas, escolha os meus calendários e, em seguida, clique em, adicionar,
00:00:33
o calendário aparecerá agora no painel esquerdo abaixo dos meus calendários.
00:00:37
Se não tiver as permissões necessárias,
00:00:39
só poderá ver a disponibilidade
00:00:41
para parar de exibir um calendário, clique com o botão direito do mouse nele e selecione remover
00:00:45
e aí está.
00:00:47
Agora já sabe como adicionar e visualizar as agendas dos seus colegas no outlook.

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résultat(s)
00:00:04
In questo tutorial,
00:00:06
dimostreremo come accedere al calendario di un collega in Outlook.
00:00:10
Ti consente di visualizzarne la disponibilità,
00:00:12
semplificando la pianificazione delle riunioni e la gestione efficiente del tempo
00:00:17
nel riquadro di sinistra. Fai clic su aggiungi calendario
00:00:20
nella nuova finestra. Fai clic dalla rubrica
00:00:22
nel menu a discesa, seleziona il tuo account per iniziare la ricerca.
00:00:26
Scegli un nome dall'elenco fornito
00:00:29
nell'elenco delle cartelle, scegli i miei calendari, quindi fai clic su, aggiungi,
00:00:33
il calendario verrà ora visualizzato nel riquadro a sinistra sotto i miei calendari.
00:00:37
Se non disponi delle autorizzazioni necessarie,
00:00:39
potrai solo vedere la disponibilità
00:00:41
per interrompere la visualizzazione di un calendario, fai clic con il pulsante destro del mouse su di esso e seleziona Rimuovi
00:00:45
e il gioco è fatto.
00:00:47
Ora sai come aggiungere e visualizzare le agende dei tuoi colleghi in Outlook.

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résultat(s)
00:00:04
В этом уроке
00:00:06
мы покажем, как получить доступ к календарю коллеги в Outlook.
00:00:10
Это позволяет вам увидеть их доступность,
00:00:12
упрощает планирование встреч и эффективное управление временем
00:00:17
на левой панели. Нажмите на кнопку «Добавить календарь»
00:00:20
в новом окне. Нажмите из каталога
00:00:22
в раскрывающемся меню выберите свою учетную запись, чтобы начать поиск.
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Выберите имя из предоставленного списка
00:00:29
в списке папок выберите «Мои календари», затем нажмите «Добавить»,
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теперь календарь появится на левой панели под моими календарями.
00:00:37
Если у вас нет необходимых разрешений,
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вы сможете увидеть только наличие свободных мест
00:00:41
чтобы остановить отображение календаря, нажмите на него правой кнопкой мыши и выберите «Удалить»
00:00:45
и вот оно.
00:00:47
Теперь вы знаете, как добавлять и просматривать повестки дня своих коллег в Outlook.

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résultat(s)
00:00:04
En este tutorial,
00:00:06
demostraremos cómo acceder al calendario de un colega en Outlook.
00:00:10
Te permite ver su disponibilidad,
00:00:12
lo que facilita la programación de reuniones y la gestión eficiente del tiempo
00:00:17
en el panel izquierdo. Haga clic en agregar calendario
00:00:20
en la nueva ventana. Haga clic desde el directorio
00:00:22
en el menú desplegable, selecciona tu cuenta para iniciar la búsqueda.
00:00:26
Elige un nombre de la lista proporcionada
00:00:29
en la lista de carpetas, selecciona mis calendarios y, a continuación, haz clic en Añadir,
00:00:33
el calendario aparecerá ahora en el panel izquierdo, debajo de mis calendarios.
00:00:37
Si no tienes los permisos necesarios,
00:00:39
solo podrás ver la disponibilidad
00:00:41
para dejar de mostrar un calendario, haz clic con el botón derecho en él y selecciona eliminar
00:00:45
y ahí lo tienes.
00:00:47
Ahora sabe cómo agregar y ver las agendas de sus colegas en Outlook.

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résultat(s)
00:00:04
In deze tutorial
00:00:06
we laten zien hoe je toegang krijgt tot de agenda van een collega in Outlook.
00:00:10
Hiermee kunt u hun beschikbaarheid bekijken,
00:00:12
waardoor het eenvoudiger wordt om vergaderingen te plannen en tijd efficiënt te beheren
00:00:17
in het linkervenster. Klik op kalender toevoegen
00:00:20
in het nieuwe venster. Klik vanuit het adresboek
00:00:22
selecteer in het keuzemenu uw account om de zoekopdracht te starten.
00:00:26
Kies een naam uit de beschikbare lijst
00:00:29
kies in de lijst met mappen mijn agenda's en klik vervolgens op, toevoegen,
00:00:33
de agenda verschijnt nu in het linkervenster onder mijn agenda's.
00:00:37
Als je niet over de benodigde machtigingen beschikt,
00:00:39
je kunt alleen de beschikbaarheid zien
00:00:41
om de weergave van een agenda te stoppen, klikt u er met de rechtermuisknop op en selecteert u verwijderen
00:00:45
en daar heb je het.
00:00:47
Je weet nu hoe je de agenda's van je collega's kunt toevoegen en bekijken in Outlook.

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résultat(s)
00:00:04
W tym samouczku,
00:00:06
pokażemy, jak uzyskać dostęp do kalendarza kolegi w programie Outlook.
00:00:10
Pozwala zobaczyć ich dostępność,
00:00:12
ułatwia planowanie spotkań i efektywne zarządzanie czasem
00:00:17
w lewym okienku. Kliknij Dodaj kalendarz
00:00:20
w nowym oknie. Kliknij z katalogu
00:00:22
w menu rozwijanym wybierz swoje konto, aby rozpocząć wyszukiwanie.
00:00:26
Wybierz nazwę z podanej listy
00:00:29
na liście folderów wybierz moje kalendarze, a następnie kliknij, dodaj,
00:00:33
kalendarz pojawi się teraz w lewym okienku pod moimi kalendarzami.
00:00:37
Jeśli nie masz niezbędnych uprawnień,
00:00:39
będziesz mógł zobaczyć tylko dostępność
00:00:41
aby przestać wyświetlać kalendarz, kliknij go prawym przyciskiem myszy i wybierz usuń
00:00:45
i tam go masz.
00:00:47
Teraz wiesz, jak dodawać i przeglądać programy swoich współpracowników w programie Outlook.

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résultat(s)
00:00:04
Ebben az oktatóanyagban
00:00:06
bemutatjuk, hogyan lehet elérni a kolléga naptárát az Outlook programban.
00:00:10
Lehetővé teszi elérhetőségük megtekintését,
00:00:12
megkönnyíti az értekezletek ütemezését és az idő hatékony kezelését
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a bal oldali ablaktáblán. Kattintson a naptár hozzáadása elemre
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az új ablakban. Kattintson a könyvtárból
00:00:22
a legördülő menüben válassza ki fiókját a keresés elindításához.
00:00:26
Válasszon nevet a megadott listából
00:00:29
a mappák listájában válassza ki a naptárakat, majd kattintson a gombra, hozzáadás,
00:00:33
a naptár most megjelenik a bal oldali ablaktáblán a naptáraim alatt.
00:00:37
Ha nem rendelkezik a szükséges engedélyekkel,
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csak a rendelkezésre állást láthatja
00:00:41
a naptár megjelenítésének leállításához kattintson rá jobb gombbal, és válassza az eltávolítás lehetőséget
00:00:45
és itt van.
00:00:47
Most már tudja, hogyan adhatja hozzá és tekintheti meg kollégái napirendjét az Outlook programban.

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