Teams - Manage Storage Spaces on Teams Tutorial

Manage your Teams storage efficiently. Learn how to organize and optimize your files, share documents and manage permissions for smooth collaboration. Ideal for Teams users who want to control their storage space.

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Objectifs :

This document aims to provide a comprehensive overview of the file management features available in the Organization Eight Channel and OneDrive, highlighting how to effectively share, access, and manage files within these platforms.

Chapitres :

  1. Introduction to File Management in Organization Eight Channel
    The Organization Eight Channel offers a dedicated file library that facilitates easy sharing and access to files specific to the channel. This feature enhances collaboration among channel members by allowing them to find and utilize information efficiently.
  2. Accessing the File Library
    To access the file library, click on the 'Files' tab. This will display all files created and shared by channel members. Users can create new folders and upload files directly from their computers, ensuring that these files are stored specifically within this channel.
  3. File Management Options
    When you select or right-click on a file, seven options become available: - Open in the browser - Move to another channel - Copy to another channel - Download - Delete - Rename - Convert to a tab These options provide flexibility in managing files according to your needs.
  4. Navigating OneDrive
    In addition to the channel's file library, users can access OneDrive through the navigation pane on the left side of the application. Unlike the channel's files tab, OneDrive contains all documents uploaded and viewed, organized into several views: - Home: Displays the history of Microsoft 365 documents viewed or modified. - My Files: Lists items stored in OneDrive. - Shared: Contains documents shared in team conversations. - Favorites: Shows preferred documents from OneDrive or other applications. - Recycle Bin: Holds deleted OneDrive files. - Browsing Files by Sender: Lists documents shared with you. - Browsing Files by Meetings: Displays documents shared during meetings.
  5. Conclusion
    Understanding the file management features in the Organization Eight Channel and OneDrive is crucial for effective collaboration. By utilizing these tools, team members can streamline their workflow, ensuring that important documents are easily accessible and well-organized.

FAQ :

What is a Channel in Microsoft Teams?

A Channel in Microsoft Teams is a dedicated space for team members to communicate and collaborate on specific topics or projects, where they can share files and have discussions.

How do I upload files to a Channel?

To upload files to a Channel, click on the Files Tab, then select the option to create new folders or upload files from your computer. The files will be accessible to all authorized channel members.

What options do I have when I right-click on a file?

When you right-click on a file, you have several options including opening it in the browser, moving or copying it to another channel, downloading, deleting, renaming, or converting it to a tab.

What is OneDrive and how does it relate to Microsoft Teams?

OneDrive is a cloud storage service that allows users to store and access files online. In Microsoft Teams, you can access files stored in OneDrive as well as files shared within Teams.

How can I find deleted files in OneDrive?

Deleted files in OneDrive can be found in the Recycle Bin, where you can restore them if needed.

Quelques cas d'usages :

Project Collaboration

Teams can use the Channel's File Library to share project documents, ensuring all members have access to the latest versions and can collaborate effectively.

Document Management

By organizing files into folders within a Channel, teams can streamline document management, making it easier to locate and access important files.

File Sharing Across Teams

Using the right-click options on files, team members can easily share documents with other channels, enhancing collaboration across different teams.

Accessing Historical Documents

Members can view their document history in OneDrive to track changes and access previously modified files, which is useful for maintaining project continuity.

Restoring Deleted Files

If a file is accidentally deleted, team members can restore it from the Recycle Bin in OneDrive, ensuring that important documents are not permanently lost.

Glossaire :

Channel

A designated space within a platform where members can communicate, share files, and collaborate on projects.

File Library

A collection of files that can be shared and accessed by members of a specific channel.

Files Tab

A section within a channel that allows users to view, upload, and manage files shared by channel members.

Folders

Organizational units used to group related files together for easier access and management.

OneDrive

A cloud storage service from Microsoft that allows users to store files online and access them from any device.

Microsoft Teams

A collaboration platform that integrates with Microsoft 365, allowing users to chat, meet, and share files.

Recycle Bin

A storage area for deleted files that can be restored if needed.

Shared Files

Documents or files that have been made accessible to other users within a platform or application.

résultat(s)
00:00:05
each channel has its own file library.
00:00:08
Here,
00:00:09
you can share files specific to this channel,
00:00:11
making it easier to search for and access information.
00:00:15
By clicking on the files tab,
00:00:17
you access all files created and shared by channel members.
00:00:22
Here,
00:00:22
you can create new folders and files,
00:00:24
upload files from your computer,
00:00:26
and add storage spaces to this channel.
00:00:29
These will be added as folders only in this channel
00:00:32
and will be accessible to all authorised channel members.
00:00:36
If you select or right click on a file,
00:00:39
several options are available to you.
00:00:41
For example,
00:00:42
open in the browser,
00:00:44
move to and copy to this file to another channel of the same team or a different team.
00:00:50
You can also download it,
00:00:51
delete it,
00:00:52
rename it,
00:00:53
and finally convert it to a tab.
00:00:57
Let's move on to the OneDrive menu in the
00:01:00
navigation pane on the left side of the application.
00:01:03
Unlike the files tab of a channel,
00:01:05
here you will find all the documents you have uploaded and viewed,
00:01:09
whether in Teams or OneDrive.
00:01:13
These files are organised into several views.
00:01:16
Home
00:01:17
shows the history of Microsoft 365 documents you have viewed or modified.
00:01:22
My files displays the list of your items in one drive.
00:01:27
Documents you have shared in a team's conversation
00:01:30
will be in the Microsoft Teams conversation files folder.
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Shared shows all items recently created or modified
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by all team members in your favourite channels.
00:01:43
favourites displays the list of documents you prefer,
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whether in OneDrive or other applications.
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Recycle bin contains the OneDrive files you have deleted.
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Browsing files by people,
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sorts by sender the list of documents that have been shared with you,
00:02:01
and browsing files by meetings,
00:02:03
sorts by meeting the documents that have been shared there.

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résultat(s)
00:00:02
Para facilitar a organização da sua equipa,
00:00:05
cada canal tem a sua própria biblioteca de ficheiros.
00:00:08
Aqui,
00:00:09
pode partilhar ficheiros específicos deste canal,
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facilitando a pesquisa e o acesso à informação.
00:00:15
Ao clicar no separador Ficheiros,
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acede a todos os ficheiros criados e partilhados pelos membros do canal.
00:00:22
Aqui,
00:00:22
pode criar novas pastas e ficheiros,
00:00:24
carregar ficheiros a partir do seu computador,
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e adicionar espaços de armazenamento a este canal.
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Estes serão adicionados como pastas apenas neste canal
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e estará acessível a todos os membros autorizados do canal.
00:00:36
Se seleccionar ou clicar com o botão direito do rato num ficheiro,
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várias opções estão disponíveis para si.
00:00:41
Por exemplo,
00:00:42
abrir no navegador,
00:00:44
mover e copiar para este ficheiro para outro canal da mesma equipa ou outra equipa.
00:00:50
Também pode fazer o download,
00:00:51
eliminá-lo,
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renomeá-lo,
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e, finalmente, convertê-lo num separador.
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Vamos passar para o menu do OneDrive no
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painel de navegação no lado esquerdo da aplicação.
00:01:03
Ao contrário do separador de ficheiros de um canal,
00:01:05
aqui encontrará todos os documentos que carregou e visualizou,
00:01:09
seja no Teams ou no OneDrive.
00:01:13
Estes ficheiros estão organizados em várias visualizações.
00:01:16
Página Inicial
00:01:17
mostra o histórico dos documentos do Microsoft 365 que visualizou ou modificou.
00:01:22
Os meus ficheiros apresentam a lista dos seus itens numa unidade.
00:01:27
Documentos que partilhou na conversa de uma equipa
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estará na pasta de ficheiros de conversação do Microsoft Teams.
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Partilhado mostra todos os itens criados ou modificados recentemente
00:01:40
por todos os membros da equipa nos seus canais favoritos.
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favorites exibe a lista de documentos de sua preferência,
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seja no OneDrive ou noutras aplicações.
00:01:50
A Lixeira contém os ficheiros do OneDrive que eliminou.
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Percorrer ficheiros por pessoas,
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ordena por remetente a lista de documentos que foram partilhados consigo,
00:02:01
e navegar ficheiros por reuniões,
00:02:03
classifica atendendo os documentos que lá foram partilhados.

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résultat(s)
00:00:02
Per facilitare l'organizzazione del tuo team,
00:00:05
ogni canale ha una propria libreria di file.
00:00:08
Ecco
00:00:09
puoi condividere file specifici per questo canale,
00:00:11
semplificando la ricerca e l'accesso alle informazioni.
00:00:15
Facendo clic sulla scheda dei file,
00:00:17
accedi a tutti i file creati e condivisi dai membri del canale.
00:00:22
Qui,
00:00:22
puoi creare nuove cartelle e file,
00:00:24
caricare file dal tuo computer,
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e aggiungi spazi di archiviazione a questo canale.
00:00:29
Queste verranno aggiunte come cartelle solo in questo canale
00:00:32
e saranno accessibili a tutti i membri autorizzati del canale.
00:00:36
Se selezioni o fai clic con il pulsante destro del mouse su un file,
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sono disponibili diverse opzioni.
00:00:41
Ad esempio
00:00:42
apri nel browser,
00:00:44
passa a questo file e copialo su un altro canale dello stesso team o di un team diverso.
00:00:50
Puoi anche scaricarlo,
00:00:51
cancellalo,
00:00:52
rinominarlo,
00:00:53
e infine convertirlo in una scheda.
00:00:57
Passiamo al menu OneDrive nel
00:01:00
riquadro di navigazione sul lato sinistro dell'applicazione.
00:01:03
A differenza della scheda dei file di un canale,
00:01:05
qui troverai tutti i documenti che hai caricato e visualizzato,
00:01:09
sia in Teams che in OneDrive.
00:01:13
Questi file sono organizzati in diverse visualizzazioni.
00:01:16
Home
00:01:17
mostra la cronologia dei documenti Microsoft 365 che hai visualizzato o modificato.
00:01:22
I miei file mostra l'elenco dei tuoi elementi in un'unica unità.
00:01:27
Documenti che hai condiviso nella conversazione di un team
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si troveranno nella cartella dei file di conversazione di Microsoft Teams.
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Condiviso mostra tutti gli elementi creati o modificati di recente
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da tutti i membri del team nei tuoi canali preferiti.
00:01:43
preferiti mostra l'elenco dei documenti che preferisci,
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in OneDrive o in altre applicazioni.
00:01:50
Il cestino contiene i file di OneDrive che hai eliminato.
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Esplorazione dei file da parte delle persone,
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ordina per mittente l'elenco dei documenti che sono stati condivisi con te,
00:02:01
e sfogliando i file per riunioni,
00:02:03
ordina in base ai documenti che vi sono stati condivisi.

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résultat(s)
00:00:02
Чтобы облегчить организацию вашей команды,
00:00:05
каждый канал имеет собственную библиотеку файлов.
00:00:08
Здесь
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вы можете поделиться файлами, относящимися к этому каналу,
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упрощает поиск информации и доступ к ней.
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Нажав на вкладку «Файлы»,
00:00:17
вы получаете доступ ко всем файлам, созданным и предоставленным участниками канала.
00:00:22
Здесь
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вы можете создавать новые папки и файлы,
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загружать файлы со своего компьютера,
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и добавьте к этому каналу места для хранения.
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Они будут добавлены только в виде папок на этом канале
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и будут доступны для всех авторизованных участников канала.
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Если вы выберете файл или нажмете на него правой кнопкой мыши,
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вам доступно несколько вариантов.
00:00:41
Например,
00:00:42
открыть в браузере,
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перейдите в этот файл и скопируйте его на другой канал той же или другой команды.
00:00:50
Вы также можете скачать его,
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удалить его,
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переименуйте его,
00:00:53
и, наконец, преобразуйте его во вкладку.
00:00:57
Давайте перейдем к меню OneDrive в
00:01:00
панель навигации в левой части приложения.
00:01:03
В отличие от вкладки «Файлы» канала,
00:01:05
здесь вы найдете все документы, которые вы загрузили и просмотрели,
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будь то в Teams или OneDrive.
00:01:13
Эти файлы организованы в несколько представлений.
00:01:16
Главная
00:01:17
показывает историю просмотренных или измененных вами документов Microsoft 365.
00:01:22
Мои файлы отображают список ваших элементов на одном диске.
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Документы, которыми вы поделились в разговоре рабочей группы
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будут находиться в папке с файлами бесед Microsoft Teams.
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В разделе «Общий доступ» отображаются все недавно созданные или измененные элементы
00:01:40
от всех членов команды на ваших любимых каналах.
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в разделе «Избранное» отображается список предпочтительных документов,
00:01:47
будь то в OneDrive или других приложениях.
00:01:50
Корзина содержит удаленные файлы OneDrive.
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Просмотр файлов пользователями,
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сортирует по отправителю список предоставленных вам документов,
00:02:01
и просмотр файлов по встречам,
00:02:03
сортирует по документам, опубликованным там.

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résultat(s)
00:00:02
Para facilitar la organización de su equipo,
00:00:05
cada canal tiene su propia biblioteca de archivos.
00:00:08
Aquí,
00:00:09
puedes compartir archivos específicos de este canal,
00:00:11
lo que facilita la búsqueda y el acceso a la información.
00:00:15
Al hacer clic en la pestaña de archivos,
00:00:17
accedes a todos los archivos creados y compartidos por los miembros del canal.
00:00:22
Aquí,
00:00:22
puedes crear nuevas carpetas y archivos,
00:00:24
subir archivos desde tu ordenador,
00:00:26
y añade espacios de almacenamiento a este canal.
00:00:29
Se añadirán como carpetas únicamente en este canal
00:00:32
y estarán accesibles para todos los miembros autorizados del canal.
00:00:36
Si seleccionas un archivo o haces clic con el botón derecho en él,
00:00:39
tiene a su disposición varias opciones.
00:00:41
Por ejemplo,
00:00:42
abrir en el navegador,
00:00:44
mover y copiar este archivo a otro canal del mismo equipo o de un equipo diferente.
00:00:50
También puedes descargarlo,
00:00:51
eliminarlo,
00:00:52
cámbiale el nombre,
00:00:53
y finalmente convertirlo en una pestaña.
00:00:57
Pasemos al menú de OneDrive en
00:01:00
panel de navegación en el lado izquierdo de la aplicación.
00:01:03
A diferencia de la pestaña de archivos de un canal,
00:01:05
aquí encontrarás todos los documentos que has subido y visto,
00:01:09
ya sea en Teams o en OneDrive.
00:01:13
Estos archivos están organizados en varias vistas.
00:01:16
Inicio
00:01:17
muestra el historial de los documentos de Microsoft 365 que ha visto o modificado.
00:01:22
Mis archivos muestra la lista de tus elementos en una unidad.
00:01:27
Documentos que has compartido en la conversación de un equipo
00:01:30
estarán en la carpeta de archivos de conversación de Microsoft Teams.
00:01:36
Compartido muestra todos los elementos creados o modificados recientemente
00:01:40
por todos los miembros del equipo en tus canales favoritos.
00:01:43
favoritos muestra la lista de documentos que prefieres,
00:01:47
ya sea en OneDrive o en otras aplicaciones.
00:01:50
La papelera de reciclaje contiene los archivos de OneDrive que ha eliminado.
00:01:54
Examinar los archivos por personas,
00:01:57
ordena por remitente la lista de documentos que se han compartido contigo,
00:02:01
y busca archivos por reuniones,
00:02:03
ordena por reunión los documentos que se han compartido allí.

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