Outlook - Delay Email Delivery Tutorial

Discover how to schedule your emails in Outlook to send professional messages when you're out of the office or to respect colleagues' working hours. Learn to use the scheduling feature by clicking the small arrow next to the send button or accessing it through the options tab. Customize the delivery date and time and easily edit scheduled messages before sending. Don't miss this efficient way to manage your email communications!

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Objectifs :

This tutorial aims to teach users how to schedule emails in Outlook, enabling them to send messages at a later time, which is particularly useful for maintaining professionalism and respecting colleagues' working hours.

Chapitres :

  1. Introduction to Email Scheduling in Outlook
    In this tutorial, we will explore the email scheduling feature in Outlook. This functionality allows you to send professional messages even when you are out of the office or to respect your colleagues' working hours.
  2. How to Schedule an Email
    To schedule an email in Outlook, follow these steps: 1. Write your email as you normally would. 2. Click the small arrow next to the 'Send' button. 3. In the drop-down menu, select the 'Schedule Send' option by clicking on it. 4. Alternatively, you can access this feature by going to the 'Options' tab. On the right side of the ribbon, you will find an icon for scheduling.
  3. Setting the Date and Time for Delivery
    Once you select the scheduling option, a new window will open, allowing you to choose the day and time you would like the message to be sent. Follow these steps: 1. Click on 'Customized Time'. 2. In the calendar, select the desired date and time for delivery. 3. Once you have made your selections, click 'Send'.
  4. Managing Scheduled Emails
    This feature is also beneficial if you are waiting for additional information to complete your email before sending it. Once you have gathered the missing details, you can manage your scheduled emails as follows: 1. Go to the 'Drafts' folder where all your scheduled messages remain. 2. Click the icon on the right side of the screen. 3. You will be prompted to either send the message now or edit it before sending.
  5. Conclusion
    You now know how to delay or schedule your emails in Outlook. This feature not only enhances your professionalism but also helps in managing your communication effectively.

FAQ :

How do I schedule an email in Outlook?

To schedule an email in Outlook, write your email and click the small arrow next to the send button. Select the 'Schedule Send' option from the drop-down menu. You can also access this feature from the options tab in the ribbon. A new window will open where you can choose the date and time for the email to be sent.

What happens to my scheduled emails?

All your scheduled emails are stored in the Drafts folder. You can access them anytime to edit or send them immediately.

Can I edit a scheduled email?

Yes, you can edit a scheduled email. Go to the Drafts folder, select the email, and you will have the option to edit it before sending.

Why would I want to schedule an email?

Scheduling an email allows you to send messages at a specific time, which can be useful for respecting colleagues' working hours or when you are out of the office.

Is there a limit to how far in advance I can schedule an email?

There is no specific limit mentioned for scheduling emails in Outlook, but it is advisable to check your email settings for any restrictions.

Quelques cas d'usages :

Sending Emails During Non-Working Hours

A marketing manager can schedule emails to be sent to clients during business hours, even if they are working late or on weekends. This ensures that the emails are received at an appropriate time, improving client engagement.

Coordinating Team Communication

A project manager can schedule reminders for team meetings or deadlines to be sent to team members. This helps keep everyone informed and on track without the need for real-time communication.

Follow-Up Emails

A sales representative can draft follow-up emails after a client meeting and schedule them to be sent a few days later. This allows them to gather additional information before sending a complete message.

Managing Time Zones

An international business consultant can schedule emails to be sent at times that are convenient for clients in different time zones, ensuring timely communication without needing to be online at odd hours.

Automating Routine Communications

An HR professional can schedule routine communications, such as onboarding information or policy updates, to be sent automatically to new employees, streamlining the onboarding process.

Glossaire :

Outlook

A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.

Schedule Send

A feature in email applications that allows users to set a specific date and time for an email to be sent, rather than sending it immediately.

Drafts

A folder in email applications where unsent emails are stored. Users can edit or send these emails later.

Ribbon

A user interface element in Microsoft Office applications that contains tabs with various tools and options for users to access.

Calendar

A tool used to schedule and manage appointments, events, and reminders, often integrated within email applications.

résultat(s)
00:00:08
This feature allows you to send professional messages even when you're out
00:00:12
of the office or simply to respect your colleagues working hours.
00:00:17
Once you've written your email, click the small arrow next to the send button.
00:00:20
In the drop down menu, you can select the schedule, send option by clicking on it.
00:00:25
You can also access this feature by going to the options tab
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and on the right side of the ribbon, you'll find an icon for scheduling.
00:00:31
A new window will open, allowing you to choose the day and time.
00:00:35
You'd like the message to be sent. Click on customized time,
00:00:39
then in the calendar, select the date
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and time for delivery.
00:00:43
Once done, click send
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this feature can also be useful if you're waiting for
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additional information to complete your email before sending it.
00:00:51
Once you've gathered the missing details,
00:00:53
simply go to drafts all your scheduled messages remain there.
00:00:57
You can click the icon on the right side of the screen where
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you'll be prompted to either send the message now or edit it before sending
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and there you have it. You now know how to delay or schedule your emails in outlook.

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résultat(s)
00:00:04
Neste tutorial, mostraremos como agendar os seus e-mails no outlook.
00:00:08
Esta funcionalidade permite-lhe enviar mensagens profissionais mesmo quando está fora
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do escritório ou simplesmente para respeitar o horário de trabalho dos seus colegas.
00:00:17
Depois de escrever o seu e-mail, clique na pequena seta ao lado do botão enviar.
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No menu suspenso, pode selecionar a opção de agendamento, enviar clicando nela.
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Também pode aceder a esta funcionalidade acessando o separador de opções
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e no lado direito da fita, encontrará um ícone para agendamento.
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Uma nova janela será aberta, permitindo escolher o dia e a hora.
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Gostaria que a mensagem fosse enviada. Clique na hora personalizada,
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depois, no calendário, seleccione a data
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e tempo de entrega.
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Uma vez feito, clique em enviar
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esta funcionalidade também pode ser útil se estiver à espera
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informações adicionais para completar o seu e-mail antes de o enviar.
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Depois de reunir os detalhes que faltam,
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basta ir aos rascunhos, todas as suas mensagens agendadas permanecem lá.
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Pode clicar no ícone no lado direito do ecrã onde
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ser-lhe-á pedido para enviar a mensagem agora ou editá-la antes de enviar
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e aí está. Agora já sabe como atrasar ou agendar os seus e-mails no outlook.

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résultat(s)
00:00:04
In questo tutorial, ti mostreremo come pianificare le tue email in Outlook.
00:00:08
Questa funzione ti consente di inviare messaggi professionali anche quando sei fuori
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dell'ufficio o semplicemente per rispettare l'orario di lavoro dei colleghi.
00:00:17
Dopo aver scritto la tua email, fai clic sulla piccola freccia accanto al pulsante di invio.
00:00:20
Nel menu a discesa, puoi selezionare la pianificazione, l'opzione di invio facendo clic su di essa.
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Puoi anche accedere a questa funzione andando alla scheda delle opzioni
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e sul lato destro della barra multifunzione, troverai un'icona per la pianificazione.
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Si aprirà una nuova finestra che ti permetterà di scegliere il giorno e l'ora.
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Desideri che il messaggio venga inviato. Fai clic sull'orario personalizzato,
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quindi nel calendario, seleziona la data
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e orario di consegna.
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Una volta fatto, fai clic su Invia
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questa funzione può essere utile anche se stai aspettando
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informazioni aggiuntive per completare l'email prima di inviarla.
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Una volta raccolti i dettagli mancanti,
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vai semplicemente alle bozze, tutti i messaggi programmati rimangono lì.
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Puoi fare clic sull'icona sul lato destro dello schermo dove
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ti verrà richiesto di inviare il messaggio ora o di modificarlo prima dell'invio
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e il gioco è fatto. Ora sai come ritardare o programmare le tue email in Outlook.

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résultat(s)
00:00:04
В этом уроке мы покажем вам, как планировать рассылку писем в Outlook.
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Эта функция позволяет отправлять профессиональные сообщения, даже когда вас нет дома
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не выходя из офиса или просто из уважения к рабочему времени коллег.
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Написав электронное письмо, нажмите маленькую стрелку рядом с кнопкой отправки.
00:00:20
В выпадающем меню вы можете выбрать расписание и опцию отправки, нажав на нее.
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Вы также можете получить доступ к этой функции, перейдя на вкладку опций
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а в правой части ленты вы найдете значок планирования.
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Откроется новое окно, в котором можно выбрать день и время.
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Вы хотите, чтобы сообщение было отправлено. Нажмите на индивидуальное время,
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затем в календаре выберите дату
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и время доставки.
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После этого нажмите «Отправить»
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эта функция также может быть полезна, если вы ждете
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дополнительная информация для заполнения электронного письма перед его отправкой.
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Как только вы соберете недостающие данные,
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просто перейдите к черновикам, все запланированные сообщения останутся там.
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Вы можете нажать на значок в правой части экрана, где
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вам будет предложено отправить сообщение сейчас или отредактировать его перед отправкой
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и вот оно. Теперь вы знаете, как отложить или запланировать отправку писем в Outlook.

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résultat(s)
00:00:04
En este tutorial, te mostraremos cómo programar tus correos electrónicos en Outlook.
00:00:08
Esta función te permite enviar mensajes profesionales incluso cuando estás fuera
00:00:12
de la oficina o simplemente para respetar las horas de trabajo de sus colegas.
00:00:17
Una vez que hayas escrito tu correo electrónico, haz clic en la flecha pequeña situada junto al botón de enviar.
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En el menú desplegable, puedes seleccionar la opción de programar y enviar haciendo clic en ella.
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También puede acceder a esta función yendo a la pestaña de opciones
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y en el lado derecho de la cinta, encontrarás un icono para programar.
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Se abrirá una nueva ventana en la que podrás elegir el día y la hora.
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Quieres que se envíe el mensaje. Haz clic en la hora personalizada,
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luego, en el calendario, selecciona la fecha
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y hora de entrega.
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Una vez hecho esto, haz clic en enviar
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esta función también puede ser útil si estás esperando
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información adicional para completar tu correo electrónico antes de enviarlo.
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Una vez que hayas reunido los detalles que faltan,
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simplemente vaya a los borradores y todos sus mensajes programados permanecerán allí.
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Puedes hacer clic en el icono situado a la derecha de la pantalla donde
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se te pedirá que envíes el mensaje ahora o que lo edites antes de enviarlo
00:01:05
y ahí lo tienes. Ahora sabe cómo retrasar o programar sus correos electrónicos en Outlook.

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résultat(s)
00:00:04
In deze tutorial laten we je zien hoe je je e-mails kunt plannen in Outlook.
00:00:08
Met deze functie kun je professionele berichten sturen, zelfs als je niet thuis bent
00:00:12
van het kantoor of gewoon om de werktijden van je collega's te respecteren.
00:00:17
Nadat je je e-mail hebt geschreven, klik je op de kleine pijl naast de verzendknop.
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In het keuzemenu kunt u de optie planning en verzending selecteren door erop te klikken.
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Je hebt ook toegang tot deze functie door naar het tabblad Opties te gaan
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en aan de rechterkant van het lint vind je een pictogram voor de planning.
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Er wordt een nieuw venster geopend waarin u de dag en het tijdstip kunt kiezen.
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Je wilt dat het bericht wordt verzonden. Klik op aangepaste tijd,
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selecteer vervolgens in de kalender de datum
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en tijd voor levering.
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Als u klaar bent, klikt u op verzenden
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deze functie kan ook handig zijn als je wacht op
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aanvullende informatie om je e-mail compleet te maken voordat je deze verstuurt.
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Zodra je de ontbrekende gegevens hebt verzameld,
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ga gewoon naar concepten, al je geplande berichten blijven daar staan.
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U kunt op het pictogram aan de rechterkant van het scherm klikken waar
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je wordt gevraagd om het bericht nu te verzenden of te bewerken voordat je het verzendt
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en daar heb je het. U weet nu hoe u uw e-mails in Outlook kunt uitstellen of plannen.

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résultat(s)
00:00:04
W tym samouczku pokażemy, jak zaplanować wiadomości e-mail w programie Outlook.
00:00:08
Ta funkcja umożliwia wysyłanie profesjonalnych wiadomości nawet wtedy, gdy jesteś poza domem
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w biurze lub po prostu w celu poszanowania godzin pracy kolegów.
00:00:17
Po napisaniu wiadomości e-mail kliknij małą strzałkę obok przycisku wysyłania.
00:00:20
W menu rozwijanym możesz wybrać opcję harmonogramu, wysyłania, klikając go.
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Możesz również uzyskać dostęp do tej funkcji, przechodząc do zakładki Opcje
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a po prawej stronie wstążki znajdziesz ikonę do planowania.
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Otworzy się nowe okno, pozwalające wybrać dzień i godzinę.
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Chciałbyś, żeby wiadomość została wysłana. Kliknij dostosowany czas,
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następnie w kalendarzu wybierz datę
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i czas dostawy.
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Po zakończeniu kliknij Wyślij
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ta funkcja może być również przydatna, jeśli czekasz
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dodatkowe informacje, aby uzupełnić wiadomość e-mail przed jej wysłaniem.
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Po zebraniu brakujących szczegółów,
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po prostu przejdź do wersji roboczej, wszystkie zaplanowane wiadomości tam pozostają.
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Możesz kliknąć ikonę po prawej stronie ekranu, gdzie
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zostaniesz poproszony o wysłanie wiadomości teraz lub edytowanie jej przed wysłaniem
00:01:05
i tam to masz. Teraz wiesz, jak opóźnić lub zaplanować wiadomości e-mail w programie Outlook.

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résultat(s)
00:00:04
Ebben az oktatóanyagban megmutatjuk, hogyan ütemezheti az e-maileket az Outlook programban.
00:00:08
Ez a funkció lehetővé teszi professzionális üzenetek küldését még akkor is, ha kint van
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az irodában, vagy egyszerűen tiszteletben tartsa kollégái munkaidejét.
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Miután megírta e-mailjét, kattintson a küldés gomb melletti kis nyílra.
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A legördülő menüben rákattintva kiválaszthatja az ütemezés, küldés opciót.
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Ezt a funkciót a Beállítások fülre is elérheti
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és a szalag jobb oldalán található egy ikon az ütemezéshez.
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Megnyílik egy új ablak, amely lehetővé teszi a nap és az idő kiválasztását.
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Szeretné, ha elküldnék az üzenetet. Kattintson a testreszabott időre,
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majd a naptárban válassza ki a dátumot
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és a szállítás ideje.
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Ha elkészült, kattintson a Küldés gombra
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Ez a funkció akkor is hasznos lehet, ha vársz
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további információk az e-mail elküldése előtt kitöltéséhez.
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Miután összegyűjtötte a hiányzó részleteket,
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egyszerűen menjen a vázlatokhoz, az összes ütemezett üzenet ott marad.
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Kattintson a képernyő jobb oldalán található ikonra, ahol
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a rendszer kéri, hogy küldje el az üzenetet most, vagy szerkesztse azt a küldés előtt
00:01:05
és itt van. Most már tudja, hogyan késleltetheti vagy ütemezheti e-mailjeit az Outlook programban.

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