Outlook - General security practices in Outlook Video
In this video, you will learn about general security practices in Outlook.
The video covers important topics such as how to protect an email by encryption, how to prevent the transfer of an email, how to recognize a fraudulent email, how to block a sender, and how to share a document securely with Outlook.
This knowledge will help you improve the security of your data and ensure safe communication in your Microsoft 365 environment.
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Outlook - How to protect an email by encryption?
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Outlook - How do I prevent the transfer of an email?
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Outlook - How do I recognize a fraudulent email?
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Outlook - How do I block a sender?
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Outlook - How do I share a document securely with Outlook?
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Outlook - Introducing Office 365 Groups
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Answering a scheduling poll
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How do I prevent the transfer of an email?
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Saving a message
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Change the default font for your emails
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Create a scheduling poll
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Use the scheduling poll dashboard
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Tell me what you want to do
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Discovering the Outlook 2016 interface
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Join a group
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Introducing Outlook
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Create and modify a group
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Recall or replace an e-mail you sent
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Accessing applications from a group
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Delay or schedule e-mail sending
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Let Outlook read your emails out loud
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Automatically mark deleted emails as read
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Organizing your messages using rules
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Presentation of the task module
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Creating a group
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Manage Your Working Time in MyAnalytics
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Translate your emails into Outlook
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Sending automatic replies
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Insert elements into the mails (table, graphic, images)
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How to launch a New Teams Meeting in Outlook
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Create a task and create a recurring task
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How do I share a document securely with Outlook?
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Process a received message
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How do I block a sender?
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Attach a message, a contact, a file, or a task
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Respond to a meeting
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Creating a draft
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Organizing in folders
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Using conversation mode
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Calendar delegation
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Create a task from a message
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Schedule a meeting
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Export contacts from Outlook
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Discover the new simplified ribbon
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Fill in your work schedules in Outlook
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Recover deleted items
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Manage recurring appointments
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Dictate email messages in Outlook
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Schedule sending emails in Outlook
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Import contacts into Outlook
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Create an e-mail message
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Sharing the calendar
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Display 3 time zones
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Manage displays
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Temporarily turn off notifications
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Creating an e-mail template
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Clutter
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Ribbon preview
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Publish the calendar
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Introducing Office 365 Groups
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Junk email
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Quickly sort emails
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Getting Started with Outlook Mobile App
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Create a contact & add and use contacts
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Using categories
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Set or remove reminders
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The Bcc field in detail
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Printing messages
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Cleaning your inbox
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Sorting & searching your mails
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Presentation and discovery of contacts
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Request a read receipt or confirmation of delivery
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Prevent recipients from forwarding emails
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Conduct surveys
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Identify meeting members
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Assigning a task
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Create a contact group & Communicate through contact groups (distribution list)
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Custom your personal reminders and notifications
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Open a shared calendar
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Using the Scheduling Assistant
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Create and add a signature to messages
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Show other people's calendar
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How do I recognize a fraudulent email?
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Edit and customize views
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Make your Outlook signature accessible
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Remove a member from a group
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Create an appointment
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Manage attachments
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Prevent forwarding of a meeting
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How to protect an email by encryption?
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Having a conversation within a group
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Go further with Outlook Mobile
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Manage new message notifications
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Expand your LinkedIn network via Outlook
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Outlook Mobile for Daily Use
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Presentation and discovery of the calendar
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Create a meeting in the group calendar
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Improving email accessibility
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Reply to and react to a Teams conversation in an e-mail
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Organize Your Messages with Rules
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Request a Read Receipt or Delivery Confirmation
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Add and manage multiple accounts on Outlook
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Edit or delete an appointment, meeting or event
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Insert Elements in Emails (Tables, Charts, Images)
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Edit and customize views
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Presentation and introduction to the calendar
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Task Module Overview
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Organize into Folders
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Recover deleted items
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Create and add a signature to messages
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Attach files efficiently in Outlook
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Save and Print a Message
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Create an appointment or meeting
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Grant delegate access in Microsoft 365 administration
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Send an Email and Create a Draft in Outlook
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Respond to a meeting
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Change the default font of your emails
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Sort and filter emails
- 02:51
- Viewed 105 times
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Create a reminder for yourself
- 01:59
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Set Your Work Hours in Outlook
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Share a task list
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The Bcc Field in Detail
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Create a task or reminder
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Create different types of events
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Introduce the new version of Outlook
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Manage Teams online meeting options
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Create a task from a message
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Explore the Interface
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Manage new message notifications
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Search options
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Process an incoming message
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Manage Views
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Use the Meeting Dashboard
- 02:48
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Add a third-party application
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Block a sender
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Clean Up Your Inbox
- 01:18
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Respond to a Meeting Poll
- 01:30
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Add Accessible Tables and Lists
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Share Your Calendar
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Calendar Delegation Setup
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- Viewed 64 times
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Send Emails on Behalf of Someone Else
- 01:13
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Use a Shared Mailbox
- 01:18
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Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 63 times
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create an Email Template
- 01:40
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Open a Shared Calendar
- 01:29
- Viewed 61 times
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Recall or replace an e-mail message
- 01:45
- Viewed 58 times
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Send a survey or questionnaire by email
- 02:06
- Viewed 58 times
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Delay Email Delivery
- 01:10
- Viewed 56 times
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Create a Meeting Poll
- 02:48
- Viewed 56 times
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Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 56 times
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Prepare for Time Out of Office (Viva Insights)
- 02:08
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Share a document securely with Outlook
- 02:21
- Viewed 55 times
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Send Automatic Out-of-Office Replies
- 02:22
- Viewed 52 times
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Automate Routine Actions
- 02:19
- Viewed 51 times
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Easily Sort Your Mails
- 01:38
- Viewed 50 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 50 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 50 times
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Make Your Outlook Signature Accessible
- 01:12
- Viewed 49 times
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Prevent transfer for a meeting
- 01:19
- Viewed 49 times
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Use Conversation View
- 01:47
- Viewed 48 times
-
Improve Email Accessibility
- 02:02
- Viewed 48 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 48 times
-
View Other Calendars
- 00:50
- Viewed 48 times
-
Identify a fraudulent email
- 02:06
- Viewed 48 times
-
Use Categories
- 02:51
- Viewed 47 times
-
Translate Emails in Outlook
- 01:32
- Viewed 46 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 46 times
-
Display Three Time Zones
- 01:52
- Viewed 46 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 46 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 45 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 45 times
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Protect an email by encrypting
- 01:10
- Viewed 45 times
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Prevent the forwarding of an email
- 01:01
- Viewed 44 times
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Respond to invitations as a delegate
- 02:55
- Viewed 42 times
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 41 times
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Provide an overview of best security practices in Outlook
- 01:08
- Viewed 39 times
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Protect a document shared by password
- 1:41
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How do I prevent the transfer of an email?
- 2:07
- Viewed 5723 times
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Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
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Create and manage team channel
- 1:51
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How do I share a document securely with Outlook?
- 1:49
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How do I block a sender?
- 1:01
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Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3047 times
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Manage permissions
- 1:10
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Restrict a document to reading only
- 1:03
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Granting access to the SharePoint site to someone outside the company
- 3:46
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Restrict a folder/document to certain members of your team
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Restoring an earlier version of your document
- 1:50
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Creating a personalized permission level
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How do I recognize a fraudulent email?
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Targeting content using a specific audience
- 3:35
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Understanding the different types and roles of team sites in SharePoint
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Checking the granted shares
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Sharing a folder or document with someone outside the company
- 3:44
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Restricting a document to read-only mode (Extract a document)
- 2:05
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How to protect an email by encryption?
- 2:41
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Creating a permission group
- 3:53
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Ensure data security during a Teams meeting
- 1:48
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Manage permissions
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Understand and Secure Information Sharing in Instant Messaging
- 2:38
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Restrict a Document to Certain Team Members
- 1:50
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Manage Privacy in Private Channels
- 2:34
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Secure a Shared Document with a Password
- 1:28
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Secure Teams Upon Creation
- 2:57
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Restrict a Document to Read-Only
- 0:58
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Protect My Document with a Password and Expiration Date
- 01:02
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Modify Sharing Rules
- 00:53
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Best Security Practices on OneDrive
- 01:27
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Restore Your OneDrive Space
- 01:42
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Check Granted Shares
- 00:48
- Viewed 210 times
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Avoid Abusive Document Sharing
- 00:57
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Recover deleted items
- 01:09
- Viewed 115 times
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Block a sender
- 01:54
- Viewed 70 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 58 times
-
Share a document securely with Outlook
- 02:21
- Viewed 55 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 49 times
-
Identify a fraudulent email
- 02:06
- Viewed 48 times
-
Protect an email by encrypting
- 01:10
- Viewed 45 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 44 times
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Provide an overview of best security practices in Outlook
- 01:08
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Concept of Multi-Factor Authentication
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Concept of Multi-Factor Authentication
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Retrieve Data from a Web Page and Include it in Excel
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Create a Desktop Flow with Power Automate from a Template
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Create an Instant Flow with Power Automate
- 02:18
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Create an Automated Flow with Power Automate
- 03:28
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Create a Simple Flow with AI Copilot
- 04:31
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Create a Flow Based on a Template with Power Automate
- 03:20
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Discover the “Build Space”
- 02:26
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
- 01:30
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Add a third-party application
- 02:40
- Viewed 71 times
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Send a survey or questionnaire by email
- 02:06
- Viewed 58 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 62 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 56 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 46 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 63 times
-
Share a document securely with Outlook
- 02:21
- Viewed 55 times
-
Block a sender
- 01:54
- Viewed 70 times
-
Identify a fraudulent email
- 02:06
- Viewed 48 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 49 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 44 times
-
Protect an email by encrypting
- 01:10
- Viewed 45 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 39 times
-
Recover deleted items
- 01:09
- Viewed 115 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 58 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 42 times
-
Use a Shared Mailbox
- 01:18
- Viewed 64 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 50 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 64 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 45 times
-
Calendar Delegation Setup
- 01:21
- Viewed 64 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 111 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 84 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 67 times
-
Create a Meeting Poll
- 02:48
- Viewed 56 times
-
Display Three Time Zones
- 01:52
- Viewed 46 times
-
View Other Calendars
- 00:50
- Viewed 48 times
-
Open a Shared Calendar
- 01:29
- Viewed 61 times
-
Share Your Calendar
- 01:54
- Viewed 64 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 48 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 46 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 50 times
-
Translate Emails in Outlook
- 01:32
- Viewed 46 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 49 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 66 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 45 times
-
Improve Email Accessibility
- 02:02
- Viewed 48 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 52 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 55 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 41 times
-
Delay Email Delivery
- 01:10
- Viewed 56 times
-
Use Conversation View
- 01:47
- Viewed 48 times
-
Clean Up Your Inbox
- 01:18
- Viewed 68 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 236 times
-
Use Categories
- 02:51
- Viewed 47 times
-
Easily Sort Your Mails
- 01:38
- Viewed 50 times
-
Automate Routine Actions
- 02:19
- Viewed 51 times
-
Create an Email Template
- 01:40
- Viewed 61 times
-
Create a task from a message
- 02:00
- Viewed 99 times
-
Share a task list
- 03:10
- Viewed 104 times
-
Create a task or reminder
- 01:50
- Viewed 103 times
-
Task Module Overview
- 01:56
- Viewed 116 times
-
Manage Teams online meeting options
- 01:56
- Viewed 99 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 136 times
-
Create a reminder for yourself
- 01:59
- Viewed 105 times
-
Respond to a meeting
- 01:00
- Viewed 109 times
-
Create an appointment or meeting
- 01:44
- Viewed 111 times
-
Create different types of events
- 01:46
- Viewed 102 times
-
Edit and customize views
- 01:55
- Viewed 126 times
-
Presentation and introduction to the calendar
- 01:35
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Objectifs :
This video aims to educate viewers on the risks associated with email communication, particularly regarding phishing attacks, and to provide best practices for safeguarding sensitive information.
Chapitres :
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Understanding Email Threats
Email is a primary source of malicious attacks on businesses. One of the most favored methods employed by hackers is phishing. It is crucial to be cautious of any messages that request confidential information, such as passwords, or prompt you to click on links to reset your credentials. -
Best Practices to Avoid Data Leakage
To prevent falling victim to phishing attacks and to protect sensitive data, consider the following best practices: - **Encrypt Confidential Emails**: If your email contains sensitive information or documents, do not hesitate to encrypt your message. This encryption will ensure that the content cannot be read if intercepted by unauthorized individuals. - **Use Secure Document Sharing**: When sharing attachments, opt for documents stored on platforms like SharePoint or OneDrive. These services allow you to manage access permissions effectively, ensuring that only authorized users can view the documents. - **Regularly Review Security Practices**: It is essential to regularly review and update your security practices to maintain safety. Make it a habit to check your email security settings and permissions frequently.
FAQ :
What is phishing and how can I avoid it?
Phishing is a cyber attack where attackers impersonate legitimate organizations to steal sensitive information. To avoid it, be cautious of unsolicited emails asking for confidential information or prompting you to click on links. Always verify the sender's email address and look for signs of suspicious activity.
Why should I encrypt my emails?
Encrypting your emails protects confidential information from being read by unauthorized individuals if the email is intercepted. It adds an extra layer of security, especially when sharing sensitive documents.
What are SharePoint and OneDrive used for?
SharePoint is used for collaboration and document management within organizations, while OneDrive is a cloud storage service that allows users to store and share files online. Both tools help manage access permissions and enhance data security.
How can I manage access permissions for shared documents?
You can manage access permissions by using platforms like SharePoint or OneDrive. These services allow you to specify who can view or edit your documents, ensuring that only authorized individuals have access.
What are some good practices to avoid data leakage?
To avoid data leakage, regularly review and update access permissions, encrypt sensitive emails, and be cautious when sharing confidential information. Additionally, stay informed about the latest phishing tactics to better protect yourself.
Quelques cas d'usages :
Secure Email Communication
In a corporate environment, employees can use email encryption to protect sensitive information when communicating with clients or partners. This practice ensures that confidential data remains secure, even if intercepted.
Document Sharing in Teams
Teams can utilize SharePoint to share project documents securely. By managing access permissions, team leaders can control who can view or edit documents, reducing the risk of unauthorized access and data breaches.
Training Employees on Phishing Awareness
Organizations can conduct training sessions to educate employees about phishing attacks. By teaching staff how to recognize suspicious emails and the importance of verifying senders, companies can reduce the likelihood of falling victim to such attacks.
Regular Security Audits
Businesses can implement regular security audits to review access permissions and encryption practices. This proactive approach helps identify potential vulnerabilities and ensures that sensitive information is adequately protected.
Using OneDrive for Remote Work
Remote workers can use OneDrive to store and share files securely. By leveraging OneDrive's access permissions, employees can collaborate on projects while ensuring that sensitive information is only accessible to authorized team members.
Glossaire :
Phishing
A type of cyber attack where attackers impersonate legitimate organizations to trick individuals into providing sensitive information, such as passwords or credit card numbers.
Encryption
The process of converting information or data into a code to prevent unauthorized access. It ensures that even if data is intercepted, it cannot be read without the proper decryption key.
SharePoint
A web-based collaboration platform developed by Microsoft that allows users to store, organize, share, and access information from any device.
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online, enabling access from any device and facilitating file sharing.
Access Permissions
Settings that determine who can view or edit a document or file. Proper management of access permissions is crucial for maintaining data security.