Flow / Power Automate - Share Power Automate Flows Tutorial

Discover the possibilities for managing and sharing Power Automate flows. Learn how to create, copy, and share flows, as well as the limitations and considerations when sending copies to colleagues. Explore the options to define co-owners, share ownership with SharePoint, and grant execution-only access for specific types of flows. Unlock the essential functionalities for seamless flow sharing!

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Available in Microsoft365

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from the my flow section.

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You will find all your flows, whether they are scheduled recurring or automated.

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If you wish to create a new flow with the

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same structure as an existing one from the list,

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you can generate a copy and rename it.

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This copy will only be available to you and can be modified independently.

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If you wish to send this flow to a colleague, use the contextual menu and choose,

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send a copy.

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The recipient will then be able to retrieve an

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autonomous copy of this flow as their own.

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Be aware of the limitations of this feature.

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If the flow has been modified without being tested, sending it is impossible.

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Similarly,

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if the flow contains identity data such as a team's team name or email address,

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sending, it is also impossible.

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You will need to modify your flow to anonymize it

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by removing blocks referring to teams users or email addresses,

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which can be restrictive

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afterward, test the flow

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and finalize the sending of the copy

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by specifying a mandatory title and description.

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The recipient will be notified by email of the reception of the flow

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and will need to modify it to make it functional.

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The simplest way to share a flow is to use the share button

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which allows you to define a co-owner.

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The flow will not be sent as a copy but

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will remain a single flow modifiable by you and your collaborator

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shared flows will appear in the items shared with me section.

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It is also possible to share the ownership of a flow with a SharePoint list or library

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users with editing rights on this list or

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library will automatically gain owner access to the flow

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for certain types of flows such as manually triggered instant flows.

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You can define shares in execution only mode.

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The concerned user will only have

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execution authorization from the received email.

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These are the essential functionalities to remember

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for sharing flows in power automate.

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