Outlook - Organize into Folders Video

Discover techniques to efficiently organize your Outlook messages into folders. Learn to create, categorize, and manage subfolders with ease. Enhance accessibility by adding favorite folders and automating message routing with rules. Watch the tutorial for in-depth insights into using Outlook's organizational features!

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64 views

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enabling you to categorize archive or simply retrieve them more easily

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to create a new folder, right?

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Click on your account and choose create new folder from the menu.

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Enter your desired name and press enter to confirm

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the folder is now created.

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It does not contain any messages yet,

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but you will be able to categorize those you want by selecting one

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or more messages and simply dragging and dropping them directly into the folder.

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You can also create sub folders by performing the same actions,

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right? Click on your new folder, create a sub folder and rename it.

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There is no limit to the number of folders and sub folders you can create,

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but it may then become tedious to find the messages you are looking for.

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To avoid this, you can add your most frequently accessed folders to your favorites

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to do this drag and drop it into the favorites zone or right,

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click on your folder and select add to favorites.

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This way you have quicker access to your folders.

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If you want to change the display order of your folders,

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you can once again drag and drop them to place them where you want in the hierarchy.

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It can also be practical to automatically move messages from

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the same conversation or the same contact to do this.

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You can create a rule by selecting a message then clicking on the

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three small dots on the far right in the ribbon and selecting rules,

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create rule,

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choose the destination folder from this list and confirm with

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OK.

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Outlook. Now asks if you want to apply this rule to your inbox.

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If you confirm with OK,

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all messages from this sender will be transferred to the folder you chose.

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For more detail on rules. I invite you to watch the dedicated tutorial video

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and that's it. You now know how to create and organize folders in outlook.

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It explains that Teams Premium requires an additional paid license, which must be assigned to a user in Microsoft 365 administration.
The video demonstrates how to join the admin and access the team-specific admin center, where you can manage Teams settings such as meetings, webinars, messaging, and security.
It also highlights the administration app in the Teams navigation menu, which includes a dashboard with additional settings.
To access the new features specific to Teams Premium, you can find them directly in your Teams application.
If some features don't appear, it is recommended to restart Teams and check for software updates.
Activating Teams Premium will enhance your Teams experience and provide access to advanced features.

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Instead of attaching the document to your email, it is safer to add it to your OneDrive or SharePoint library.
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When you share the link to your document from Outlook, the permissions you set in OneDrive or SharePoint are retained.
You can easily change the sharing permissions in the attachment drop-down menu.
Regularly checking and updating the permissions ensures the safety of your document.
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Outlook - How do I recognize a fraudulent email?

In this video, you will learn how to recognize a fraudulent email and protect yourself from phishing attacks.
Phishing emails often mimic legitimate ones, using logos and information from reputable companies.
However, there are usually spelling errors, a haphazard layout, or inconsistencies with the company's graphic design.
Pay attention to the sender's email address, as it may not match the company's domain.
Be cautious if the sender's name consists of random letters and numbers.
Avoid clicking on links that ask you to renew your account or provide personal or banking information.
Even clicking on a link can install malware on your computer.
If you have any doubts, contact the company using secure contact information from their official website.
This knowledge will help you stay safe online and protect your personal information.

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