Outlook - Share a document securely with Outlook Video

Discover how to securely share documents via Outlook using OneDrive. Protect your files from unauthorized access by setting specific permissions and preventing downloads. Learn the step-by-step process to ensure the recipients can only view the document without compromising its security. Take control of your file access directly on OneDrive and manage permissions according to your preferences. Watch now to master the art of secure document sharing!

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sharing documents with colleagues or partners via outlook.

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Email is often required

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attaching the document directly may risk compromising its security.

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So employing more secure methods to handle these shares is advisable

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to securely share a document, start by uploading it to onedrive.

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After writing your message, click on attach a file and then choose onedrive.

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Select the file and share the link

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after inserting the link into your message, right, click on it,

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select recipients can edit

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in the window that opens set the desired permissions by default,

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only the recipients of the message can edit the file.

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However,

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if you want the recipients to only view the file without making any changes,

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choose the view only option from the list

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to enhance security, select the option preventing the file from being downloaded.

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Thus,

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the recipient will only be able to view

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the document without the possibility of downloading it.

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Please note that you can also manage file access directly on onedrive

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to do this. Go to the desired folder. Then right, click on the file to be shared

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in the onedrive menu. Select manage access,

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click on this option and enter the email address of the person.

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You want to grant access to

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confirm by clicking on grant access

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to check or modify permissions. Return to the manage access menu.

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You will see the name of the person to whom you have granted access,

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click on their name to adjust the permissions according to your preferences.

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Now return to outlook and insert the file you

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have just modified by following the previous steps,

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right? Click on the file, then go into the access settings.

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If you choose people with existing access,

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the configurations you made in onedrive will be maintained.

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Now, you know how to securely share your documents in outlook.

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