Outlook - Share a document securely with Outlook Video
Discover how to securely share documents via Outlook using OneDrive. Protect your files from unauthorized access by setting specific permissions and preventing downloads. Learn the step-by-step process to ensure the recipients can only view the document without compromising its security. Take control of your file access directly on OneDrive and manage permissions according to your preferences. Watch now to master the art of secure document sharing!
- 02:21
- 216 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 1650 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 4402 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1073 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 6413 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 13771 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 2632 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 4849 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 8674 times
-
Answering a scheduling poll
- 1:14
- Viewed 7017 times
-
Change the default font for your emails
- 1:09
- Viewed 6636 times
-
Create a scheduling poll
- 4:12
- Viewed 5150 times
-
Saving a message
- 1:43
- Viewed 5122 times
-
Create and modify a group
- 2:19
- Viewed 4402 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4243 times
-
Tell me what you want to do
- 0:57
- Viewed 4000 times
-
How do I block a sender?
- 1:01
- Viewed 3811 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3793 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 3762 times
-
Join a group
- 1:34
- Viewed 3746 times
-
Accessing applications from a group
- 1:59
- Viewed 3647 times
-
Organizing your messages using rules
- 2:54
- Viewed 3611 times
-
Presentation of the task module
- 3:31
- Viewed 3601 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3592 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3587 times
-
Introducing Outlook
- 0:50
- Viewed 3580 times
-
Sending automatic replies
- 2:03
- Viewed 3561 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3560 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3545 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3538 times
-
Creating a group
- 2:38
- Viewed 3511 times
-
Create a task from a message
- 2:14
- Viewed 3496 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3488 times
-
Process a received message
- 2:02
- Viewed 3476 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3472 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3440 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3433 times
-
Recover deleted items
- 1:43
- Viewed 3381 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 3371 times
-
Respond to a meeting
- 0:48
- Viewed 3370 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3368 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 3367 times
-
Create an e-mail message
- 2:46
- Viewed 3363 times
-
Creating a draft
- 1:24
- Viewed 3347 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3339 times
-
Calendar delegation
- 1:28
- Viewed 3334 times
-
Organizing in folders
- 2:36
- Viewed 3326 times
-
Using conversation mode
- 1:25
- Viewed 3326 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3312 times
-
Export contacts from Outlook
- 1:09
- Viewed 3294 times
-
Import contacts into Outlook
- 1:52
- Viewed 3271 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 3265 times
-
Schedule a meeting
- 1:50
- Viewed 3264 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3252 times
-
Manage recurring appointments
- 2:12
- Viewed 3247 times
-
Sharing the calendar
- 2:11
- Viewed 3220 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3210 times
-
Manage displays
- 2:26
- Viewed 3195 times
-
Publish the calendar
- 1:20
- Viewed 3193 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3188 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3186 times
-
Quickly sort emails
- 0:27
- Viewed 3180 times
-
Display 3 time zones
- 0:37
- Viewed 3174 times
-
Creating an e-mail template
- 1:16
- Viewed 3169 times
-
The Bcc field in detail
- 1:54
- Viewed 3164 times
-
Using categories
- 2:15
- Viewed 3163 times
-
Ribbon preview
- 2:55
- Viewed 3141 times
-
Clutter
- 1:31
- Viewed 3134 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3130 times
-
Sorting & searching your mails
- 2:50
- Viewed 3129 times
-
Set or remove reminders
- 0:59
- Viewed 3124 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 3115 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3109 times
-
Cleaning your inbox
- 2:39
- Viewed 3104 times
-
Junk email
- 2:16
- Viewed 3098 times
-
Conduct surveys
- 1:38
- Viewed 3084 times
-
Printing messages
- 1:10
- Viewed 3083 times
-
Assigning a task
- 1:13
- Viewed 3082 times
-
Identify meeting members
- 0:26
- Viewed 3074 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3051 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 3045 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 3044 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 2997 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 2983 times
-
Open a shared calendar
- 1:30
- Viewed 2979 times
-
Show other people's calendar
- 0:52
- Viewed 2960 times
-
Create and add a signature to messages
- 1:21
- Viewed 2913 times
-
Edit and customize views
- 1:24
- Viewed 2899 times
-
Remove a member from a group
- 0:29
- Viewed 2867 times
-
Create an appointment
- 1:56
- Viewed 2850 times
-
Manage attachments
- 1:51
- Viewed 2814 times
-
Having a conversation within a group
- 3:21
- Viewed 2811 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2780 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2749 times
-
Manage new message notifications
- 1:42
- Viewed 2742 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2713 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2709 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2701 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2651 times
-
General security practices in Outlook
- 1:03
- Viewed 2614 times
-
Improving email accessibility
- 1:33
- Viewed 2611 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2557 times
-
Add accessible tables and lists
- 0:49
- Viewed 2536 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2351 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1535 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 537 times
-
Task Module Overview
- 01:56
- Viewed 468 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 391 times
-
Recover deleted items
- 01:09
- Viewed 376 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 375 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 356 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 355 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 354 times
-
The Bcc Field in Detail
- 01:53
- Viewed 344 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 324 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 324 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 321 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 315 times
-
Create different types of events
- 01:46
- Viewed 308 times
-
Create a reminder for yourself
- 01:59
- Viewed 299 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 299 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 297 times
-
Create an appointment or meeting
- 01:44
- Viewed 297 times
-
Create and add a signature to messages
- 01:26
- Viewed 296 times
-
Block a sender
- 01:54
- Viewed 293 times
-
Create a Meeting Poll
- 02:48
- Viewed 292 times
-
Explore the Interface
- 03:22
- Viewed 291 times
-
Manage new message notifications
- 01:40
- Viewed 291 times
-
Save and Print a Message
- 01:48
- Viewed 291 times
-
Process an incoming message
- 01:53
- Viewed 289 times
-
Share a task list
- 03:10
- Viewed 288 times
-
Create a task or reminder
- 01:50
- Viewed 284 times
-
Sort and filter emails
- 02:51
- Viewed 282 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 278 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 278 times
-
Create a task from a message
- 02:00
- Viewed 277 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 275 times
-
Respond to a meeting
- 01:00
- Viewed 273 times
-
Organize into Folders
- 01:57
- Viewed 272 times
-
Change the default font of your emails
- 01:05
- Viewed 271 times
-
Manage Teams online meeting options
- 01:56
- Viewed 269 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 269 times
-
Edit and customize views
- 01:55
- Viewed 267 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 266 times
-
Manage Views
- 02:36
- Viewed 266 times
-
Create an Email Template
- 01:40
- Viewed 261 times
-
Open a Shared Calendar
- 01:29
- Viewed 258 times
-
Improve Email Accessibility
- 02:02
- Viewed 254 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 254 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 252 times
-
Search options
- 01:23
- Viewed 250 times
-
Add a third-party application
- 02:40
- Viewed 244 times
-
Use a Shared Mailbox
- 01:18
- Viewed 243 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 241 times
-
Automate Routine Actions
- 02:19
- Viewed 235 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 235 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 235 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 235 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 232 times
-
View Other Calendars
- 00:50
- Viewed 228 times
-
Calendar Delegation Setup
- 01:21
- Viewed 228 times
-
Use Categories
- 02:51
- Viewed 226 times
-
Clean Up Your Inbox
- 01:18
- Viewed 226 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 226 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 224 times
-
Translate Emails in Outlook
- 01:32
- Viewed 221 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 220 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 219 times
-
Delay Email Delivery
- 01:10
- Viewed 218 times
-
Identify a fraudulent email
- 02:06
- Viewed 217 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 216 times
-
Use Conversation View
- 01:47
- Viewed 215 times
-
Share Your Calendar
- 01:54
- Viewed 215 times
-
Protect an email by encrypting
- 01:10
- Viewed 215 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 205 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 204 times
-
Display Three Time Zones
- 01:52
- Viewed 198 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 198 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 196 times
-
Easily Sort Your Mails
- 01:38
- Viewed 194 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 192 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 191 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 169 times
-
Protect a document shared by password
- 1:41
- Viewed 9578 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 8674 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 4879 times
-
How do I block a sender?
- 1:01
- Viewed 3811 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3538 times
-
Create and manage team channel
- 1:51
- Viewed 3396 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3338 times
-
Manage permissions
- 1:10
- Viewed 3249 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 3228 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 3215 times
-
Restrict a document to reading only
- 1:03
- Viewed 3213 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3051 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 3043 times
-
Targeting content using a specific audience
- 3:35
- Viewed 2931 times
-
Creating a personalized permission level
- 2:46
- Viewed 2917 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2916 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2872 times
-
Checking the granted shares
- 2:27
- Viewed 2871 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2829 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2780 times
-
Creating a permission group
- 3:53
- Viewed 2734 times
-
Ensure data security during a Teams meeting
- 1:48
- Viewed 2648 times
-
General security practices in Outlook
- 1:03
- Viewed 2614 times
-
Manage permissions
- 1:03
- Viewed 1642 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 1045 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 837 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 828 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 807 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 795 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 792 times
-
Check Granted Shares
- 00:48
- Viewed 446 times
-
Modify Sharing Rules
- 00:53
- Viewed 383 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 382 times
-
Recover deleted items
- 01:09
- Viewed 376 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 367 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 354 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 339 times
-
Block a sender
- 01:54
- Viewed 293 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 254 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 220 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 219 times
-
Identify a fraudulent email
- 02:06
- Viewed 217 times
-
Protect an email by encrypting
- 01:10
- Viewed 215 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 198 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 194 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 184 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 152 times
-
Introduction to PowerBI
- 00:60
- Viewed 179 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 169 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 170 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 175 times
-
Introduction to Planner
- 00:56
- Viewed 182 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 170 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 178 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 242 times
-
Introduction to Sway
- 01:53
- Viewed 153 times
-
Introducing to Word
- 01:00
- Viewed 174 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 155 times
-
Create a call group
- 01:15
- Viewed 218 times
-
Use call delegation
- 01:07
- Viewed 139 times
-
Assign a delegate for your calls
- 01:08
- Viewed 213 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 143 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 134 times
-
Manage advanced call notifications
- 01:29
- Viewed 150 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 179 times
-
Block unwanted calls
- 01:24
- Viewed 146 times
-
Disable all call forwarding
- 01:09
- Viewed 150 times
-
Manage a call group in Teams
- 02:01
- Viewed 142 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 139 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 133 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 156 times
-
Manage voicemail messages
- 01:55
- Viewed 202 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 218 times
-
Customize your voicemail greeting
- 02:17
- Viewed 132 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 131 times
-
Manage simultaneous calls
- 01:52
- Viewed 141 times
-
Support third-party apps during calls
- 01:53
- Viewed 174 times
-
Add participants quickly and securely
- 01:37
- Viewed 138 times
-
Configure call privacy and security settings
- 02:51
- Viewed 137 times
-
Manage calls on hold
- 01:20
- Viewed 146 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 134 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 145 times
-
Action Function
- 04:18
- Viewed 147 times
-
Search Function
- 03:42
- Viewed 198 times
-
Date and Time Function
- 02:53
- Viewed 178 times
-
Logical Function
- 03:14
- Viewed 271 times
-
Text Function
- 03:25
- Viewed 207 times
-
Basic Function
- 02:35
- Viewed 172 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 197 times
-
Introduction to Power Fx
- 01:09
- Viewed 170 times
-
The New Calendar
- 03:14
- Viewed 294 times
-
Sections
- 02:34
- Viewed 180 times
-
Customizing Views
- 03:25
- Viewed 177 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 289 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 194 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 152 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 184 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 400 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 350 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 214 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 368 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 231 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 236 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 418 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 206 times
-
Share Power Automate Flows
- 02:20
- Viewed 204 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 208 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 192 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 205 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 240 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 178 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 376 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 598 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 353 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 341 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 322 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 293 times
-
Discover the “Build Space”
- 02:26
- Viewed 200 times
-
The Power Automate Mobile App
- 01:39
- Viewed 208 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 201 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 297 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 198 times
-
Access Power Automate for the Web
- 01:25
- Viewed 310 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 256 times
Objectifs :
This document aims to provide a comprehensive guide on securely sharing documents with colleagues or partners via Outlook, emphasizing the importance of using OneDrive for enhanced security and access management.
Chapitres :
-
Introduction
In a professional environment, sharing documents with colleagues or partners is often necessary. However, directly attaching documents in emails can compromise their security. This guide outlines secure methods for sharing documents using OneDrive and Outlook. -
Secure Document Sharing Process
To securely share a document, follow these steps: 1. **Upload to OneDrive**: Start by uploading the document to OneDrive. 2. **Compose Your Email**: After writing your message, click on 'Attach a file' and select OneDrive. 3. **Select and Share the File**: Choose the file you want to share and insert the link into your message. 4. **Set Permissions**: Right-click on the link and select 'Recipients can edit'. In the permissions window, you can set the desired access level. -
Setting Permissions
By default, only the recipients of the message can edit the file. If you want the recipients to only view the file without making any changes, choose the 'View only' option. To enhance security, you can also select the option that prevents the file from being downloaded, allowing recipients to view the document without the ability to download it. -
Managing File Access on OneDrive
You can manage file access directly on OneDrive by following these steps: 1. **Navigate to the Folder**: Go to the desired folder in OneDrive. 2. **Manage Access**: Right-click on the file to be shared and select 'Manage access'. 3. **Grant Access**: Click on this option and enter the email address of the person you want to grant access to, then confirm by clicking 'Grant access'. 4. **Adjust Permissions**: To check or modify permissions, return to the 'Manage access' menu, where you will see the names of those you have granted access. Click on a name to adjust their permissions. -
Re-inserting Modified Files in Outlook
After modifying the access settings in OneDrive, return to Outlook to insert the file. Right-click on the file and go into the access settings. If you choose 'People with existing access', the configurations you made in OneDrive will be maintained. -
Conclusion
Now you know how to securely share your documents in Outlook using OneDrive. By following these steps, you can ensure that your documents are shared safely, with appropriate permissions set to protect sensitive information.
FAQ :
How can I securely share documents with colleagues using Outlook?
To securely share documents in Outlook, upload the document to OneDrive first. Then, compose your email, click on 'Attach a file', select OneDrive, choose the file, and share the link. You can set permissions to allow recipients to either edit or view the document.
What are the different permission settings available when sharing a document?
When sharing a document, you can set permissions to 'Edit', which allows recipients to make changes, or 'View Only', which restricts them to viewing the document without making any edits. Additionally, you can prevent the file from being downloaded for enhanced security.
Can I manage access to my files after sharing them?
Yes, you can manage access to your files directly in OneDrive. Right-click on the file, select 'Manage Access', and you can adjust permissions or revoke access as needed.
What should I do if I want to change permissions for a shared document?
To change permissions for a shared document, go to OneDrive, right-click on the file, select 'Manage Access', and then click on the name of the person whose permissions you want to adjust. You can then modify their access level.
Is it safe to attach documents directly in Outlook?
Attaching documents directly in Outlook can compromise security. It is advisable to use OneDrive for sharing documents securely.
Quelques cas d'usages :
Collaborative Project Work
In a team project, members can upload documents to OneDrive and share links via Outlook. This allows for real-time collaboration while ensuring that sensitive information is protected through appropriate permission settings.
Client Document Sharing
When sharing sensitive documents with clients, use OneDrive to upload the files and share view-only links via Outlook. This prevents clients from downloading the documents while still allowing them to review the content.
Internal Policy Updates
HR departments can use OneDrive to share updated policy documents with employees. By sending a link through Outlook with restricted permissions, HR can ensure that only authorized personnel can view or edit the documents.
Training Material Distribution
Training coordinators can upload training materials to OneDrive and share them with participants via Outlook. By setting permissions to view-only, they can ensure that the materials are not altered while still being accessible for review.
Secure File Management
Organizations can implement OneDrive for secure file management. By sharing links through Outlook and managing access, they can maintain control over who can view or edit sensitive documents, enhancing overall data security.
Glossaire :
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online, share them with others, and access them from any device with internet connectivity.
A method of exchanging digital messages over the internet, commonly used for communication in professional environments.
Permissions
Settings that determine what actions users can perform on a shared document, such as editing or viewing.
Link Sharing
A method of sharing access to a document by providing a URL that others can use to view or edit the document.
View Only
A permission setting that allows recipients to view a document without the ability to make any changes.
Manage Access
A feature in OneDrive that allows users to control who can view or edit their files and to adjust permissions as needed.