Flow / Power Automate - Create a Scheduled Flow with Power Automate Tutorial

Learn how to create a scheduled flow from scratch in Power Automate. Discover how to set up a defined recurrence, configure the start date, choose frequency, and establish precise execution time. See how to link the flow to publish weekly tasks in a team's channel. Take the opportunity to streamline your workflow and ensure timely and accurate task reminders.

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Available in Microsoft365

Objectifs :

This tutorial aims to guide users in creating a scheduled flow in Power Automate, focusing on setting up a defined recurrence for a series of actions. By the end of this tutorial, users will be able to configure a flow that executes at specified intervals and integrates with team communications.

Chapitres :

Introduction to Scheduled Flows
In this tutorial, we will create a scheduled flow that involves generating a defined recurrence for a series of actions. Scheduled flows are useful for automating repetitive tasks and can be customized to fit specific needs.
Setting Up the Recurrence
Our focus here will be on setting up this recurrence in the Power Automate template library. Some flows are categorized as scheduled to provide inspiration or serve as a starting point. However, in this case, we will create a scheduled flow from scratch.
Naming and Configuring the Flow
First, name this flow and configure the recurrence settings. Indicate the start date and choose the frequency for the flow's execution. You can select from minutes, days, months, or weeks. For example, if you want the flow to run every Monday, disable the flow for other days.
Defining Execution Frequency
To set the flow for execution every two weeks, enter '2' in the numeric field provided. A brief summary will define the active parameters of the flow, ensuring clarity on how it operates.
Setting the Execution Time
Finally, set the execution to a precise time, such as 8:30 AM, and complete the setup by clicking 'Create'. This action finalizes the configuration of your scheduled flow.
Establishing Actions
After creating the flow, you will need to establish actions to simplify the process. We will link this weekly flow to the publication of a team's message, which will remind members of the weekly tasks to be accomplished in a specific team's channel.
Identifying Team and Channel
All that remains is to identify the relevant team, choose the appropriate channel, and draft the content of the message to ensure accuracy. This step is crucial for effective communication within the team.
Testing the Flow
Once everything is set up, test the flow to verify that the execution is correct. This ensures that the scheduled flow operates as intended.
Conclusion
Your scheduled flow is now active and operational according to the initially defined recurrence. This automation will help streamline communication and task management within your team.

FAQ :

What is a scheduled flow in Power Automate?

A scheduled flow in Power Automate is an automated workflow that runs at specified intervals, allowing users to automate repetitive tasks without manual intervention.

How do I set up a recurrence for my scheduled flow?

To set up a recurrence for your scheduled flow, you need to configure the start date and choose the frequency (in minutes, days, months, or weeks) for the flow to execute.

Can I disable the flow for certain days?

Yes, you can disable the flow for specific days by configuring the recurrence settings to only allow execution on selected days of the week.

What should I do if my scheduled flow is not executing as expected?

If your scheduled flow is not executing as expected, check the configuration settings, ensure that the flow is enabled, and test the flow to identify any issues.

How can I link my scheduled flow to a team message?

You can link your scheduled flow to a team message by selecting the relevant team and channel, and drafting the content of the message within the flow's actions.

Quelques cas d'usages :

Weekly Task Reminders

A project manager can create a scheduled flow to send weekly reminders to team members about upcoming tasks in a specific channel, ensuring everyone is aware of their responsibilities.

Monthly Report Generation

An analyst can set up a scheduled flow to automatically generate and distribute monthly performance reports to stakeholders, saving time and ensuring timely delivery.

Daily Data Backup

An IT administrator can implement a scheduled flow to back up critical data every day at a specific time, enhancing data security and recovery processes.

Bi-Weekly Team Check-Ins

A team leader can establish a scheduled flow to send bi-weekly check-in messages to team members, fostering communication and collaboration within the team.

Glossaire :

Scheduled Flow

A scheduled flow is an automated process that runs at defined intervals, allowing users to perform actions based on a set recurrence.

Recurrence

Recurrence refers to the frequency at which a scheduled flow executes, which can be set in minutes, days, months, or weeks.

Power Automate

Power Automate is a cloud-based service that allows users to create automated workflows between applications and services to synchronize files, get notifications, collect data, and more.

Template Library

The template library in Power Automate contains pre-built workflows that users can utilize or modify to suit their needs.

Execution Time

Execution time is the specific time at which a scheduled flow is set to run, allowing for precise automation.

Channel

In the context of team collaboration tools, a channel is a dedicated space within a team where members can communicate and share information.

Test the Flow

Testing the flow involves running the automated process to ensure that it functions correctly and produces the desired outcomes.

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we will create a scheduled flow that involves generating

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a defined recurrence for a series of actions.

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Our focus here will be on setting up this recurrence

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in the power automate template library.

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Some flows are categorized as scheduled to give

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you ideas or to start from a proposal.

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In our case, we will create a scheduled flow from scratch.

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First name this flow

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and configure the recurrence

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indicate the start date and choose the frequency

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in minutes, days, months or weeks on Mondays

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disable the flow for other days

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for an execution every two weeks. Enter two in the numeric field

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below. A brief summary defines the active parameters of the flow.

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Finally set the execution to a precise time such

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as 8:30 a.m. and complete by clicking create,

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you will then need to establish actions

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to simplify.

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We will link this weekly flow to the publication of a team's message,

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reminding the weekly tasks to be accomplished in a specific team's channel.

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All that remains is to identify the relevant team,

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choose the appropriate channel and draft the

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content of the message to ensure accuracy,

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test the flow and verify that the execution is correct.

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Your scheduled flow is now active and

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operational according to the initially defined recurrence.

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