Flow / Power Automate - Create an Automated Flow with Power Automate Tutorial

Discover how to create an automated cloud flow triggered by specific events, such as adding a file to a OneDrive folder. Learn to automatically generate a PDF version while preserving the original file, using Power Automate. Follow step-by-step instructions, set triggers, specify actions, control output formats, and receive notifications for successful conversions. Start creating your own automated flow now!

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Available in Microsoft365

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For instance, when a file is added to a specific onedrive folder,

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you can automatically create a PDF version of that

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file in a target folder while preserving the original.

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After clicking the create button and selecting the automated cloud flow option,

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name your flow and specify the trigger,

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which is the action associated with the application that

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will start the process contained within your flow.

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Here, it will be your professional onedrive space

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onedrive for business associated with the action. When a file is created,

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then click the trigger to set the path corresponding to the folder to be monitored.

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Here, it will be the folder named source. For this example,

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once a file is created or deposited in this folder,

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your flow must be chained to the PDF conversion.

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Choose the action convert file associated with onedrive by identifying

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the file to be converted using its unique identifier.

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A unique file identifier is like a fingerprint that uniquely

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distinguishes each file even if they have the same name

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to retrieve this information,

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use the lightning bolt icon to retrieve information

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related to the previous steps of your flow.

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These are the dynamic elements,

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control the output format. In this case, it will be PDF.

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And there will be one important step left regarding

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creating the final file based on your original converted file

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still associated with your onedrive for business application.

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Choose the action, create file

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in the properties, specify the target storage folder. Again

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using dynamic elements to specify the name of your PDF,

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which here will have the same label as your original file and its content,

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which will be the result generated by the PDF conversion.

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In the previous step,

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you can finalize your flow with a team's

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notification indicating that the conversion was successful.

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Choose the action to publish a message in a conversation associated with teams

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to keep it simple. Leave the flow bot

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parameter as the sender specify that the publication will be effective in your

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conversations and do not forget to specify that you are the recipient,

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then personalize the message by adding if you wish dynamic

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elements such as the name of the concerned document,

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save your flow and test it manually,

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then deposit a word file to be converted into the folder specified in your flow.

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Be patient. The execution time can be a bit long.

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It depends on the type of action your flow generates as

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well as the weight or complexity of the source document.

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During execution power automate informs you of the success

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of each step as well as the execution time.

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Your flow executed successfully,

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double check to ensure the PDF file is present in your target folder,

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which should be the case here.

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Your flow is now active and visible in my flows

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in the three little dots menu.

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You can modify it, deactivate it or track the execution history.

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That is how to create a simple and functional automated flow.

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In this video, you will learn how to securely share a document with Outlook.
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Outlook - How do I recognize a fraudulent email?

In this video, you will learn how to recognize a fraudulent email and protect yourself from phishing attacks.
Phishing emails often mimic legitimate ones, using logos and information from reputable companies.
However, there are usually spelling errors, a haphazard layout, or inconsistencies with the company's graphic design.
Pay attention to the sender's email address, as it may not match the company's domain.
Be cautious if the sender's name consists of random letters and numbers.
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Even clicking on a link can install malware on your computer.
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