Flow / Power Automate - Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service Tutorial

Learn how Power Automate can automate exchanges between Dropbox and SharePoint, allowing seamless file transfers. Discover templates to easily set up the process, and even receive notifications via Teams. Transform your workflow and ensure smooth file exchanges between different storage solutions. Explore the possibilities with this intriguing video!

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Available in Microsoft365

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between certain Microsoft services and other external solutions.

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Let's take the following example,

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your company previously used cloud storage hosted by Dropbox following the

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transition to Microsoft 365 and thus to a SharePoint storage solution,

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you need to set up an automated exchange ss between these two spaces.

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The goal is that when a file is deposited in a specific dropbox folder,

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it is automatically retrieved in a specific sharepoint library.

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This example relates to a Dropbox solution but

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could just as well illustrate a Google drive.

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Of course

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we have on the dropbox side,

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a folder named SP exchange SS which will host the files to be retrieved.

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On the sharepoint side.

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A library is available in a SharePoint site named Sass Dropbox.

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There are many templates offered by power automate, one of which meets your needs

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by using the templates and entering the appropriate keywords.

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A flow template will be suggested to you.

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Let's go,

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you will need to connect your dropbox space

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to the flow with the correct credentials.

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The flow is generally simple.

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It proposes a trigger defining the start of the process. When a file is created

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on the dropbox side.

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Then a second action on the sharepoint side. Of course,

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in the dropbox action block, identify the folder to monitor named here,

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SharePoint exchange SS

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in the other action block define the target location,

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your SharePoint site and the corresponding folder

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in the dropbox exchange SS library.

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Some elements are prefilled. Since you are starting from a template,

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the name of the created file will be identical

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and will contain the content of the original file.

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Note,

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the flow will not delete the original file on

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dropbox power automate actions on external services are limited.

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You can complete this flow by opting to be notified via teams of the

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file deposit depending on the detail to be included in this notification message,

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retrieve the properties of the created file by referencing its id

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lastly add a team's conversational message action

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block where you are the recipient,

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draft the message that should contain the file name

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and its access link retrieved through the dynamic content

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save test and import a file into your dropbox folder.

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You can of course move a file from one dropbox folder to the SASS folder.

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The flow executes and you receive a team's

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notification of the deposit with the name.

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However, the link is not clickable,

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then modify your flow.

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Switch to code with the small icon at the top

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right and integrate the link into an html hypertext tag

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test again by depositing two files simultaneously. This time.

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Perfect.

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You receive two teams notifications with functional links.

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On the sharepoint library side, the files are indeed present

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your exchange SAS works and meets your expectations.

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