Viva Engage - Navigating within a group Tutorial
In this video, you will learn how to navigate within a group in Microsoft 365. The video covers the features and tools available in Microsoft 365 that can help you effectively navigate and collaborate within a group.
This will help you streamline your workflow and improve productivity within your team.
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What is Microsoft To Do?
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Clutter
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Office 365 overview
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Office Online Apps
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Access your Office Online App
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Start using PowerPoint
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How things are organized
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Intro to Microsoft To Do on Mobile
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Save a PowerPoint presentation
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Discovery of the interface
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Interface Introduction of SHIFTS
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A closer look at the ribbon
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Discover Excel Online
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Get going fast
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Discover PowerPoint Online
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Presentation of the interface of your profile
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Discover Word Online
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What is Viva Connections?
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Quick assist
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Tracking Prevention
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Organize your items with tags
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Introducing Microsoft Viva Engage
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Introduction to the course on Forms
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Introduce OneNote
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Interface Discovery
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Do things quickly with Tell Me
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Introduction to Microsoft Stream (on SharePoint)
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Interface overview
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Homepage Navigation
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Functioning of the inbox
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Introduction to the Microsoft Forms home page
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Using Microsoft Viva Insights In Teams
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Using relaxation modules
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Exploring the viva insights interface
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Find content and people
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How to Access Copilot
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Interface Overview
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Introduction to Teams
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Add and manage multiple accounts on Outlook
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Search from emails with Copilot
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The Bcc Field in Detail
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Explore the Interface
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Manage Views
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Using Copilot in OneNote with Right-Click
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Use the narrative Builder
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Microsoft Copilot Academy
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Connect Copilot to a third party app
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Share a document with copilot
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Configurate a page with copilot
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Use Copilot with Right-Click
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Draft a Service Memo with Copilot
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Extract Invoice Data and Generate a Pivot Table
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Summarize Discussions and Schedule a Meeting Slot
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Formulate a Request for Pricing Conditions via Email
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Retrieve Data from a Web Page and Include it in Excel
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Understand the Specifics and Requirements of Desktop Flows
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
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Add a third-party application
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Send a survey or questionnaire by email
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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Streamline Note-Taking with OneNote and Outlook
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Create your reservation page for appointment booking (Bookings)
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Share a document securely with Outlook
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Block a sender
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Identify a fraudulent email
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Prevent transfer for a meeting
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Prevent the forwarding of an email
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Protect an email by encrypting
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Provide an overview of best security practices in Outlook
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Recover deleted items
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Recall or replace an e-mail message
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Respond to invitations as a delegate
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Use a Shared Mailbox
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Create and Manage Appointments in Delegated Calendars
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Send Emails on Behalf of Someone Else
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Mailbox Delegation Setup
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Calendar Delegation Setup
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Making changes to a text
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Consult the adoption of Copilot through Viva Insights
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Search from emails with Copilot
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Using Copilot in OneNote with Right-Click
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Organizing OneNote with Copilot
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Tracking changes in a Loop page with Copilot
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Summarizing a Loop Page with Copilot
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Generating Loop Content with Copilot
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Send invitations or reminders with Copilot
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Generate formulas from a concept
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Analyzing a OneDrive file with Copilot
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Analyzing multiple OneDrive documents with Copilot
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Use the Meeting Dashboard
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Respond to a Meeting Poll
- 01:30
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Create a Meeting Poll
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Display Three Time Zones
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View Other Calendars
- 00:50
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Open a Shared Calendar
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Share Your Calendar
- 01:54
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Use the Scheduling Assistant
- 01:42
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Use the Immersive Reader Feature
- 01:33
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Dictate Your Email to Outlook
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Translate Emails in Outlook
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Make Your Outlook Signature Accessible
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Add Accessible Tables and Lists
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Improve the Accessibility of Images in Emails
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Improve Email Accessibility
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Send Automatic Out-of-Office Replies
- 02:22
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Prepare for Time Out of Office (Viva Insights)
- 02:08
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
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Delay Email Delivery
- 01:10
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Use Conversation View
- 01:47
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Clean Up Your Inbox
- 01:18
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Organize Your Messages with Rules
- 02:01
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Use Categories
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Easily Sort Your Mails
- 01:38
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Automate Routine Actions
- 02:19
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Create an Email Template
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Create a task from a message
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Share a task list
- 03:10
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Create a task or reminder
- 01:50
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Task Module Overview
- 01:56
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Manage Teams online meeting options
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Edit or delete an appointment, meeting or event
- 01:50
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Create a reminder for yourself
- 01:59
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Respond to a meeting
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Create an appointment or meeting
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Create different types of events
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Edit and customize views
- 01:55
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Presentation and introduction to the calendar
- 01:35
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Search options
- 01:23
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Sort and filter emails
- 02:51
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Request a Read Receipt or Delivery Confirmation
- 02:01
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The Bcc Field in Detail
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Save and Print a Message
- 01:48
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Insert Elements in Emails (Tables, Charts, Images)
- 02:49
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Attach files efficiently in Outlook
- 02:20
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Process an incoming message
- 01:53
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Send an Email and Create a Draft in Outlook
- 03:10
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Organize into Folders
- 01:57
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Set Your Work Hours in Outlook
- 02:02
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Create and add a signature to messages
- 01:26
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Manage new message notifications
- 01:40
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Change the default font of your emails
- 01:05
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Manage Views
- 02:36
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Add and manage multiple accounts on Outlook
- 01:24
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Explore the Interface
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Introduce the new version of Outlook
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Survey Consumer Satisfaction Panel with ChatGPT
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Enhance Your Product on Social Media with ChatGPT
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Write a Product Description with ChatGPT
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Structure Your Product Launch Project
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Initiate a Market Research Study with ChatGPT
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Manage Storage Space
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Synchronize Your Teams and SharePoint Files on Your Computer
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Use Documents in a Synchronized Library Folder
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Make a File Request
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Restore Your OneDrive Space
- 01:42
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Find All Shares from the Same Person
- 01:08
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Modify Sharing Rules
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Check Granted Shares
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Protect My Document with a Password and Expiration Date
- 01:02
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Avoid Abusive Document Sharing
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Best Security Practices on OneDrive
- 01:27
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Use Recycle Bins to Restore Documents
- 01:49
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Search for Documents
- 01:31
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Use Document History or Restore a Document to a Previous Version
- 02:11
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Discover the Meaning of OneDrive Icons
- 02:16
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Sync OneDrive with a Computer
- 02:38
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Edit, Delete a Share
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Share and Collaborate OneDrive
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Power and Manage OneDrive
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What is OneDrive ?
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Personality and tone for a realistic rendering
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Format and example for optimal results
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The importance of context in your requests
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Precise task in conversational AI
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Basics of prompting with conversational AI
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What is a prompt ?
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Survey Consumer Satisfaction Panel
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Promote Your Product on Social Networks with Copilot
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Write a Product Description with Copilot
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Structure Your Product Launch Project
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Initiate a Market Study with Copilot
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Create a Business Presentation Report with ChatGPT
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Boost Your Proposal with ChatGPT
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Generating an Executive Summary with ChatGPT
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Writing a Business Proposal with ChatGPT
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Analyzing a Specification Document with ChatGPT
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Create a Business Presentation Report with Copilot
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Boost Your Proposal with Copilot Coaching for Outlook
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Generating an Executive Summary with Copilot
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Writing a Business Proposal with Copilot
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Analyzing a Specification Document with Copilot
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Objectifs :
This document aims to provide a comprehensive overview of how to navigate and utilize the features of a community group within the Viva Engage platform. It highlights key functionalities, including accessing groups, exploring tabs, and conducting searches, to enhance user engagement and collaboration.
Chapitres :
-
Accessing a Group
To access a community group, simply select it from the right sidebar under the 'All Company' group section. This allows you to open the community of your choice quickly. -
Navigating the Group Page
Once you click on a group, the page will load in the central panel. At the top, you will see the name and image of the community, providing a clear identification of the group. Below this basic information, various tabs are available for navigation. -
Tabs Overview
The group page features several tabs that facilitate easy navigation: - **Conversations Tab**: Displays all conversations within the group, allowing members to engage in discussions. - **About Tab**: Provides detailed information about the group, including statistics, community members, and other relevant details. - **Files Tab**: Accessible from the right sidebar, this tab contains a complete list of files shared by all members. You can find various types of files here, such as Office documents, images, videos, PDF files, and zip folders. - **Events Tab**: The last tab offers access to a list of community events, keeping members informed about upcoming activities. -
Conducting Searches
To enhance your experience, you can use the search bar to conduct targeted searches within the group. You have the option to limit your search to the group only or expand it to include the entirety of Viva Engage. This feature allows for efficient information retrieval and engagement.
FAQ :
How do I access a group in Viva Engage?
To access a group, simply select it from the right sidebar under the All company group section.
What information can I find in the About tab of a group?
The About tab provides detailed information about the group, including its purpose, statistics, and a list of community members.
What types of files can be shared in a group?
Members can share various types of files, including Office documents, images, videos, PDF files, and zip folders.
How can I search for specific content within a group?
You can use the search bar to enter keywords and conduct targeted searches. You can choose to limit the search to the group only or search across the entire Viva Engage platform.
What is the purpose of the Conversations tab?
The Conversations tab displays all discussions and messages exchanged among group members, allowing for easy navigation through past conversations.
Quelques cas d'usages :
Team Collaboration
In a corporate environment, teams can use Viva Engage to create a dedicated group for project collaboration. Members can share files, discuss project updates in the Conversations tab, and access important documents through the Files tab, enhancing communication and productivity.
Event Planning
Groups can utilize the community events feature to organize and promote upcoming events. By sharing event details in the About tab and using the Files tab to distribute related materials, members can ensure everyone is informed and prepared.
Knowledge Sharing
Organizations can create groups focused on specific topics or areas of expertise. Members can share relevant files, engage in discussions, and use the search bar to find specific information, fostering a culture of knowledge sharing and continuous learning.
Onboarding New Employees
HR departments can set up a group for new hires to facilitate their onboarding process. The group can provide essential resources, answer questions through the Conversations tab, and share important documents in the Files tab, helping new employees acclimate quickly.
Glossaire :
Viva Engage
A platform designed for collaboration and communication within organizations, allowing members to connect, share information, and engage in discussions.
Sidebar
A vertical column on the side of a webpage that provides additional navigation options or information related to the main content.
Conversations tab
A section within a group that displays all discussions and messages exchanged among group members.
About tab
A section that provides detailed information about the group, including its purpose, statistics, and member details.
Files tab
A section that lists all files shared within the group, including various formats such as Office documents, images, videos, PDF files, and zip folders.
Search bar
An input field that allows users to enter keywords to find specific content within the group or across the entire platform.
Community events
Scheduled activities or gatherings organized for group members to participate in, which can be accessed through the Last tab.