Outlook - Introducing Outlook Tutorial
In this video, you will learn about introducing Outlook and how to use it effectively.
The video covers the features of Outlook Online, such as accessing the Microsoft 365 portal, navigating through different menus, using the calendar and contacts, and managing emails.
This tutorial will help you become proficient in using Outlook Online and increase your productivity.
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Discovering the Outlook 2016 interface
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Delay or schedule e-mail sending
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Join a group
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Accessing applications from a group
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Automatically mark deleted emails as read
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Sending automatic replies
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Recall or replace an e-mail you sent
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Create a task and create a recurring task
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How do I share a document securely with Outlook?
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Creating a group
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Create a task from a message
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Let Outlook read your emails out loud
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Process a received message
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Translate your emails into Outlook
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Insert elements into the mails (table, graphic, images)
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Recover deleted items
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Request a read receipt or confirmation of delivery
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Respond to a meeting
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Presentation and discovery of contacts
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How to launch a New Teams Meeting in Outlook
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Create an e-mail message
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Creating a draft
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Schedule sending emails in Outlook
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Calendar delegation
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Organizing in folders
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Using conversation mode
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Discover the new simplified ribbon
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Export contacts from Outlook
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Import contacts into Outlook
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Create a contact & add and use contacts
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Schedule a meeting
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Dictate email messages in Outlook
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Manage recurring appointments
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Sharing the calendar
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Temporarily turn off notifications
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Manage displays
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Publish the calendar
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Getting Started with Outlook Mobile App
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Fill in your work schedules in Outlook
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Quickly sort emails
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Display 3 time zones
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Creating an e-mail template
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The Bcc field in detail
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Using categories
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Ribbon preview
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Sorting & searching your mails
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Clutter
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Introducing Office 365 Groups
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Set or remove reminders
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Prevent recipients from forwarding emails
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Create a contact group & Communicate through contact groups (distribution list)
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Cleaning your inbox
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Junk email
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Assigning a task
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Conduct surveys
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Printing messages
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Identify meeting members
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Prevent forwarding of a meeting
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How do I recognize a fraudulent email?
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Using the Scheduling Assistant
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Custom your personal reminders and notifications
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Make your Outlook signature accessible
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Open a shared calendar
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Show other people's calendar
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Create and add a signature to messages
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Edit and customize views
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Remove a member from a group
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Create an appointment
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Having a conversation within a group
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Manage attachments
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How to protect an email by encryption?
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Go further with Outlook Mobile
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Manage new message notifications
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Expand your LinkedIn network via Outlook
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Presentation and discovery of the calendar
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Outlook Mobile for Daily Use
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Create a meeting in the group calendar
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General security practices in Outlook
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Improving email accessibility
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Task Module Overview
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Edit or delete an appointment, meeting or event
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Request a Read Receipt or Delivery Confirmation
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Insert Elements in Emails (Tables, Charts, Images)
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Grant delegate access in Microsoft 365 administration
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The Bcc Field in Detail
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Set Your Work Hours in Outlook
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Add and manage multiple accounts on Outlook
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Use the Meeting Dashboard
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Create your reservation page for appointment booking (Bookings)
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Create different types of events
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Create an appointment or meeting
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Create a reminder for yourself
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Send a survey or questionnaire by email
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Presentation and introduction to the calendar
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Block a sender
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Create and add a signature to messages
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Manage new message notifications
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Create a Meeting Poll
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Process an incoming message
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Save and Print a Message
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Share a task list
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Explore the Interface
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Sort and filter emails
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Create a task or reminder
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Send Emails on Behalf of Someone Else
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Create a task from a message
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Attach files efficiently in Outlook
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Add Accessible Tables and Lists
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Change the default font of your emails
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Organize into Folders
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Respond to a meeting
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Manage Views
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Edit and customize views
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Respond to a Meeting Poll
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Introduce the new version of Outlook
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Create an Email Template
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Open a Shared Calendar
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Improve Email Accessibility
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Recall or replace an e-mail message
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Send Automatic Out-of-Office Replies
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Search options
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Add a third-party application
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Use a Shared Mailbox
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Use the Scheduling Assistant
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Make Your Outlook Signature Accessible
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Create and Manage Appointments in Delegated Calendars
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Collaborate directly during an event with Microsoft Loop and Outlook
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Automate Routine Actions
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Improve the Accessibility of Images in Emails
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Calendar Delegation Setup
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Prepare for Time Out of Office (Viva Insights)
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View Other Calendars
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Use Categories
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Clean Up Your Inbox
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Translate Emails in Outlook
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Prevent the forwarding of an email
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Share a document securely with Outlook
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Delay Email Delivery
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Mailbox Delegation Setup
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Protect an email by encrypting
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Prevent transfer for a meeting
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Use Conversation View
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Share Your Calendar
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Identify a fraudulent email
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Streamline Note-Taking with OneNote and Outlook
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Respond to invitations as a delegate
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Display Three Time Zones
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Provide an overview of best security practices in Outlook
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Use the Immersive Reader Feature
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Easily Sort Your Mails
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Dictate Your Email to Outlook
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Respect Your Colleagues' Off Hours (Viva Insights)
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Introduction to Microsoft Outlook
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Project mode
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Objectifs :
This video aims to introduce users to the new features of Outlook, emphasizing its capabilities beyond email management. It focuses on organizing the inbox, managing calendars, facilitating team collaboration, and utilizing the mobile app for continuous access.
Chapitres :
-
Introduction to the New Outlook
The new Outlook is designed to enhance productivity by offering more than just email functionalities. This section sets the stage for exploring how Outlook can help users manage their communications and schedules effectively. -
Organizing Your Inbox
Outlook provides tools to automatically organize your inbox, allowing you to focus on the emails that matter most. This feature helps prioritize important messages and declutter your email experience. -
Powerful Calendar Features
The integrated calendar in Outlook helps manage your day efficiently. Key features include: - Shared calendars for team collaboration - Scheduling assistance to find suitable meeting times for everyone These tools ensure that you stay in sync with your team. -
Seamless Meeting Integration
With just a single click, you can turn any meeting into an online Teams meeting or a Skype for Business call. This functionality allows for face-to-face communication, enhancing collaboration among team members. -
Collaboration in Office 365
Outlook is integrated with Office 365 in the cloud, enabling users to share files without sending email attachments. This feature allows multiple users to work on the same document simultaneously, fostering teamwork and efficiency. -
Using the Outlook Mobile App
When you're out of the office, the Outlook mobile app ensures you never miss important updates. This app allows you to stay connected and manage your emails and calendar on the go. -
Conclusion
In summary, the new Outlook offers a comprehensive suite of tools that enhance email management, calendar organization, and team collaboration. By utilizing these features, users can improve their productivity and maintain effective communication, whether in the office or on the move.
FAQ :
What is Outlook and what features does it offer?
Outlook is a personal information manager from Microsoft that offers features such as email management, calendar scheduling, task management, and contact organization.
How can I organize my inbox in Outlook?
You can organize your inbox in Outlook by using features like folders, categories, and rules to prioritize important emails and reduce clutter.
What are shared calendars and how do they work?
Shared calendars allow multiple users to view and edit the same calendar, making it easier to schedule meetings and events collaboratively.
How do I schedule a meeting using Outlook?
To schedule a meeting in Outlook, you can create a new calendar event, invite participants, and use scheduling assistance to find a suitable time for everyone.
Can I turn a meeting into a Teams meeting?
Yes, with a single click in Outlook, you can convert a scheduled meeting into an online Teams meeting, allowing participants to join virtually.
What is the Outlook mobile app and what can I do with it?
The Outlook mobile app allows you to access your email, calendar, and contacts on your mobile device, ensuring you stay connected and organized while on the go.
Quelques cas d'usages :
Organizing Team Emails
A project manager can use Outlook's inbox organization features to categorize and prioritize emails from team members, ensuring that important messages are addressed promptly.
Coordinating Meetings Across Teams
A team leader can utilize shared calendars and scheduling assistance in Outlook to find common availability among team members, streamlining the process of setting up meetings.
Conducting Virtual Meetings
A sales representative can schedule a meeting in Outlook and convert it to a Teams meeting, allowing for face-to-face interaction with clients regardless of location.
Collaborative Document Editing
A marketing team can share documents through Outlook instead of sending email attachments, enabling real-time collaboration and editing among team members.
Staying Updated While Traveling
A business traveler can use the Outlook mobile app to check emails and manage their calendar, ensuring they stay informed and organized while away from the office.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used for email, calendar, task management, and contact management.
Office 365
A subscription service offered by Microsoft that includes access to Office applications and other productive tools that are enabled over the internet (cloud services).
Inbox Organization
The process of arranging and managing emails in a way that prioritizes important messages and reduces clutter.
Shared Calendars
Calendars that can be accessed and edited by multiple users, allowing for collaborative scheduling and event management.
Scheduling Assistance
Tools or features that help users find suitable meeting times by considering the availability of all participants.
Teams Meeting
An online meeting conducted through Microsoft Teams, allowing participants to communicate via video, audio, and chat.
Skype for Business
A communication platform that provides video chat and voice calls, as well as instant messaging and file sharing.
Outlook Mobile App
A mobile application that allows users to access their Outlook email, calendar, and contacts on smartphones and tablets.