Outlook - Explore the Interface Tutorial
Discover the interface of Outlook and its main features. From managing emails and scheduling meetings to centralizing communication among team members, Outlook offers a structured and intuitive interface. Learn how to customize settings, manage accounts, and prioritize emails, enhancing your productivity. Explore the interface now and unlock the full potential of Outlook!
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Change the default font for your emails
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Create a scheduling poll
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Saving a message
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Create and modify a group
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Tell me what you want to do
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How do I block a sender?
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Discovering the Outlook 2016 interface
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Delay or schedule e-mail sending
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Join a group
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Accessing applications from a group
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Organizing your messages using rules
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Presentation of the task module
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Automatically mark deleted emails as read
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Attach a message, a contact, a file, or a task
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Introducing Outlook
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Sending automatic replies
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Recall or replace an e-mail you sent
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Create a task and create a recurring task
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How do I share a document securely with Outlook?
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Creating a group
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Create a task from a message
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Let Outlook read your emails out loud
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Process a received message
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Translate your emails into Outlook
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Insert elements into the mails (table, graphic, images)
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Manage Your Working Time in MyAnalytics
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Recover deleted items
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Request a read receipt or confirmation of delivery
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Presentation and discovery of contacts
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How to launch a New Teams Meeting in Outlook
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Create an e-mail message
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Respond to a meeting
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Creating a draft
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Schedule sending emails in Outlook
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Calendar delegation
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Organizing in folders
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Using conversation mode
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Discover the new simplified ribbon
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Export contacts from Outlook
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Import contacts into Outlook
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Create a contact & add and use contacts
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Schedule a meeting
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Manage recurring appointments
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Dictate email messages in Outlook
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Sharing the calendar
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Temporarily turn off notifications
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Manage displays
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Getting Started with Outlook Mobile App
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Publish the calendar
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Quickly sort emails
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Fill in your work schedules in Outlook
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Display 3 time zones
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Creating an e-mail template
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Using categories
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The Bcc field in detail
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Ribbon preview
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Sorting & searching your mails
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Clutter
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Introducing Office 365 Groups
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Set or remove reminders
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Prevent recipients from forwarding emails
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Create a contact group & Communicate through contact groups (distribution list)
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Cleaning your inbox
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Junk email
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Assigning a task
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Printing messages
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Conduct surveys
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Identify meeting members
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Prevent forwarding of a meeting
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Using the Scheduling Assistant
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How do I recognize a fraudulent email?
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Custom your personal reminders and notifications
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Make your Outlook signature accessible
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Open a shared calendar
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Show other people's calendar
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Create and add a signature to messages
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Edit and customize views
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Remove a member from a group
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Create an appointment
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Having a conversation within a group
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Manage attachments
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Go further with Outlook Mobile
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Manage new message notifications
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Expand your LinkedIn network via Outlook
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Presentation and discovery of the calendar
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Outlook Mobile for Daily Use
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Create a meeting in the group calendar
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General security practices in Outlook
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Improving email accessibility
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Summarize Your Email Exchanges with Copilot
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Search from emails with Copilot
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Organize Your Messages with Rules
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Task Module Overview
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Edit or delete an appointment, meeting or event
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Recover deleted items
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Request a Read Receipt or Delivery Confirmation
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Grant delegate access in Microsoft 365 administration
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Insert Elements in Emails (Tables, Charts, Images)
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Send an Email and Create a Draft in Outlook
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The Bcc Field in Detail
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Add and manage multiple accounts on Outlook
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Set Your Work Hours in Outlook
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Use the Meeting Dashboard
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Create your reservation page for appointment booking (Bookings)
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Create different types of events
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Create a reminder for yourself
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Send a survey or questionnaire by email
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Create an appointment or meeting
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Presentation and introduction to the calendar
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Block a sender
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Manage new message notifications
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Create and add a signature to messages
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Share a task list
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Create a Meeting Poll
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Process an incoming message
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Save and Print a Message
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Sort and filter emails
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Create a task or reminder
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Send Emails on Behalf of Someone Else
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Attach files efficiently in Outlook
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Create a task from a message
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Organize into Folders
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Add Accessible Tables and Lists
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Respond to a meeting
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Change the default font of your emails
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Manage Teams online meeting options
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Respond to a Meeting Poll
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Introduce the new version of Outlook
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Manage Views
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Edit and customize views
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Create an Email Template
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Open a Shared Calendar
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Recall or replace an e-mail message
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Send Automatic Out-of-Office Replies
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Add a third-party application
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Improve Email Accessibility
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Search options
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Use a Shared Mailbox
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Use the Scheduling Assistant
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Collaborate directly during an event with Microsoft Loop and Outlook
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Make Your Outlook Signature Accessible
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Create and Manage Appointments in Delegated Calendars
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Automate Routine Actions
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Improve the Accessibility of Images in Emails
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View Other Calendars
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Use Categories
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Calendar Delegation Setup
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Create a collaborative email with Microsoft Loop and Outlook
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Prepare for Time Out of Office (Viva Insights)
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Clean Up Your Inbox
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Translate Emails in Outlook
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Share a document securely with Outlook
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Share Your Calendar
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Mailbox Delegation Setup
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Prevent transfer for a meeting
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Prevent the forwarding of an email
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Delay Email Delivery
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Identify a fraudulent email
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Protect an email by encrypting
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Use Conversation View
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Streamline Note-Taking with OneNote and Outlook
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Respond to invitations as a delegate
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Use the Immersive Reader Feature
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Provide an overview of best security practices in Outlook
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Display Three Time Zones
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Easily Sort Your Mails
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Respect Your Colleagues' Off Hours (Viva Insights)
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Dictate Your Email to Outlook
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Introduction to Microsoft Outlook
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The role of an administrator
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General Introduction
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Start using Excel
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Tell me what you want to do
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Introduction to Bookings
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New Interface
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Introduction to Power BI Building Blocks
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A first look at Excel 2016
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Top tips for working in Excel Online
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Introduction to Power BI Desktop
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How things are organized
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Introduction to Excel
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Introducing PowerAutomate
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Introduction to Planner
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Save and print an Excel workbook
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Introducing Whiteboard
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Introduction to PowerPoint
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Save time while searching for documents or informations
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Viva Connections in Microsoft Teams
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Introducing Lists
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Introducing Microsoft365
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What is Microsoft To Do?
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An Overview of SHIFTS
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Introducing MyAnalytics
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Getting Started with Outlook Mobile App
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Clutter
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Access your Office Online App
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Office 365 overview
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Office Online Apps
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Start using PowerPoint
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Understand the difference between surveys and quizzes in Microsoft Forms
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Save a PowerPoint presentation
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Intro to Microsoft To Do on Mobile
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How things are organized
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A closer look at the ribbon
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Discovery of the interface
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Interface Introduction of SHIFTS
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Discover Excel Online
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Introducing Microsoft Viva Engage
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Get going fast
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Quick assist
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What is Microsoft Forms?
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Discover PowerPoint Online
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What is Viva Connections?
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Discover Word Online
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Tracking Prevention
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Organize your items with tags
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What is an Open Shift?
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Introduce OneNote
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Interface Discovery
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Introduction to the course on Forms
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Do things quickly with Tell Me
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Homepage Navigation
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Functioning of the inbox
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Introduction to Microsoft Stream (on SharePoint)
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Interface overview
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Navigating within a group
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Using Microsoft Viva Insights In Teams
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Introduction to the Microsoft Forms home page
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Exploring the viva insights interface
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Introducing Sharepoint
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Using relaxation modules
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What is OneDrive ?
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Find content and people
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How to Access Copilot
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Finding and Installing Teams for Mobile
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Introduction to Teams
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Presentation of the desktop application
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Interface Overview
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What can Copilot do for you ?
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Search from emails with Copilot
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Task Module Overview
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The Bcc Field in Detail
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Add and manage multiple accounts on Outlook
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Presentation and introduction to the calendar
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Introduce the new version of Outlook
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Manage Views
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Consult the adoption of Copilot through Viva Insights
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Using Copilot in OneNote with Right-Click
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Initiate a project budget tracking table with Copilot
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Develop and share a clear project follow-up with Copilot
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Organize an action plan with Copilot and Microsoft Planner
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Structure and optimize team collaboration with Copilot
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Copilot at the service of project reports
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Initiate a tracking table with ChatGPT
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Copilot Studio agent settings
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Add new actions
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Create a first action
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Manage topics
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Manage knowledge sources
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Create an agent with Copilot Studio
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Access Copilot Studio
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Get started with Copilot Studio
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Objectifs :
This document aims to provide a comprehensive overview of the main features and functionalities of Microsoft Outlook, guiding users through its interface and tools for effective email management, scheduling, and communication.
Chapitres :
-
Introduction to Outlook
Microsoft Outlook is a powerful tool designed for managing emails, calendars, contacts, and tasks. This guide will explore its main features, helping users navigate the interface efficiently. -
Navigation Pane
The navigation pane on the left side of the Outlook interface allows users to quickly access different modules. It includes several important sections: - **Mail Section**: Manage all incoming and outgoing emails. - **Calendar Section**: Schedule meetings and appointments. - **Contacts Section**: Store and access contact information. - **Groups Section**: Centralize communication among team members working on common projects. - **To-Do List Section**: Add tasks, follow-ups, and reminders. - **OneDrive Section**: Access, share, and manage cloud-stored files directly from Outlook. - **Apps Section**: Provides access to a dashboard of all available Microsoft applications like Word, Excel, and PowerPoint. -
Interface Structure
The Outlook interface is structured into three main sections: 1. **Ribbon**: Located at the top, it contains commands and tools that change depending on the selected module. 2. **Folder Pane**: Displays email folders, calendars, or contact lists. 3. **Central Part**: Shows and lists messages or items based on the chosen module. -
Interacting with Items
Users can interact with items in the central section in various ways: - **Right-Click**: Opens a contextual menu with options specific to the selected item. - **Left-Click**: Selects an item and displays its preview. - **Double-Click**: Opens an item in full screen for viewing or editing. -
Email Management Features
Outlook offers several features for managing emails effectively: - **Filter Button**: Access a menu that displays messages matching selected criteria. - **Select Button**: Enables quick selection of multiple emails for batch actions. - **Focused Inbox**: Prioritizes important messages in the focused section while categorizing less important emails in the other section. The system learns user preferences over time to improve sorting. -
Customizing the Focused Inbox
To activate or deactivate the focused inbox: 1. Select the **View Tab**. 2. Click on **View Settings** under Mail. 3. Choose the desired configuration in the focused inbox section. When deactivated, all messages appear in a single stream without priority categorization. -
Reading Pane and Settings
The reading pane, located on the right side of the screen by default, allows users to read and manage emails without opening each message in a new window. In the settings section, represented by the gear icon at the top right, users can adjust essential settings: - **Account Section**: Add or manage existing accounts. - **General Section**: Adjust language preferences, time zone, and other global settings. - **Mail Section**: Manage focused inbox display, message formats, and attachments. - **Calendar Section**: Modify display settings and time zones. - **People Section**: Choose to display contacts by first or last name. -
Conclusion
This overview provides a comprehensive understanding of the Outlook interface and its functionalities. By familiarizing yourself with these features, you can enhance your productivity and streamline your email management, scheduling, and communication tasks.
FAQ :
What is Outlook used for?
Outlook is primarily used for managing emails, calendars, contacts, and tasks, making it a comprehensive personal information manager.
How do I access my contacts in Outlook?
You can access your contacts in the Contact Section of Outlook, where you can store and manage contact information.
What is the Focused Inbox feature?
The Focused Inbox feature prioritizes important messages in a separate section, helping users manage their emails more effectively.
How can I schedule a meeting in Outlook?
You can schedule a meeting using the Calendar Section in Outlook, where you can set the date, time, and invite participants.
What is OneDrive and how does it work with Outlook?
OneDrive is Microsoft's cloud storage service that allows users to access, share, and manage files directly from Outlook, enhancing collaboration and file management.
How do I change my email settings in Outlook?
You can change your email settings in the Settings Section, where you can adjust preferences for your focused inbox, message display, and more.
Can I customize the Outlook interface?
Yes, you can customize the Outlook interface by adjusting settings in the Settings Section, including language preferences and display settings.
Quelques cas d'usages :
Managing Team Communication
Using the Group Section in Outlook, team members can centralize communication on projects, ensuring everyone is informed and can collaborate effectively.
Scheduling Appointments
Professionals can utilize the Calendar Section to schedule meetings and appointments, helping to organize their time and manage commitments efficiently.
Task Management
The To-Do List Section allows users to add tasks and reminders, helping professionals keep track of their responsibilities and deadlines.
Email Organization
By using the Focused Inbox feature, users can prioritize important emails, improving their productivity and ensuring they don't miss critical communications.
File Sharing and Collaboration
With OneDrive integration, users can share files directly from Outlook, facilitating collaboration on documents and projects without leaving the email interface.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used for managing emails, calendars, contacts, and tasks.
Navigation Pane
The section on the left side of the Outlook interface that allows users to navigate through different modules such as Mail, Calendar, Contacts, and more.
Mail Section
The part of Outlook where users manage all incoming and outgoing emails.
Calendar Section
The area in Outlook used for scheduling meetings and appointments.
Contact Section
The section where users can store and access contact information.
Group Section
A feature in Outlook that helps centralize communication among team members working on common projects or topics.
To-Do List Section
A feature that allows users to add tasks, follow-ups, and reminders.
OneDrive
Microsoft's cloud storage service that allows users to access, share, and manage files directly from Outlook.
App Section
The area in Outlook that provides access to a dashboard of all available Microsoft applications like Word, Excel, and PowerPoint.
Ribbon
The top section of the Outlook interface that contains commands and tools depending on the selected module.
Folder Pane
The part of the interface that displays email folders, calendars, or contact lists.
Contextual Menu
A menu that appears when right-clicking on an item, offering various options specific to the selected item.
Focused Inbox
A feature in Outlook that prioritizes important messages in a separate section, while less important emails are categorized in another section.
Reading Pane
A pane located on the right side of the screen that allows users to read and manage emails without opening each message in a new window.
Settings Section
The area represented by a gear icon where users can adjust essential settings for their Outlook account.