Outlook - Explore the Interface Tutorial
Discover the interface of Outlook and its main features. From managing emails and scheduling meetings to centralizing communication among team members, Outlook offers a structured and intuitive interface. Learn how to customize settings, manage accounts, and prioritize emails, enhancing your productivity. Explore the interface now and unlock the full potential of Outlook!
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Answering a scheduling poll
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Create a scheduling poll
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Saving a message
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How do I block a sender?
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Delay or schedule e-mail sending
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Join a group
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Discovering the Outlook 2016 interface
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Accessing applications from a group
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Organizing your messages using rules
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Presentation of the task module
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Attach a message, a contact, a file, or a task
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How do I share a document securely with Outlook?
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Automatically mark deleted emails as read
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Recall or replace an e-mail you sent
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Sending automatic replies
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Creating a group
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Create a task and create a recurring task
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Introducing Outlook
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Create a task from a message
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Process a received message
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Translate your emails into Outlook
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Recover deleted items
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Request a read receipt or confirmation of delivery
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Let Outlook read your emails out loud
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Insert elements into the mails (table, graphic, images)
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Manage Your Working Time in MyAnalytics
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How to launch a New Teams Meeting in Outlook
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Presentation and discovery of contacts
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Create an e-mail message
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Respond to a meeting
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Creating a draft
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Schedule sending emails in Outlook
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Calendar delegation
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Using conversation mode
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Organizing in folders
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Discover the new simplified ribbon
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Export contacts from Outlook
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Import contacts into Outlook
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Create a contact & add and use contacts
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Schedule a meeting
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Dictate email messages in Outlook
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Temporarily turn off notifications
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Manage recurring appointments
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Sharing the calendar
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Getting Started with Outlook Mobile App
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Manage displays
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Publish the calendar
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Creating an e-mail template
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Quickly sort emails
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The Bcc field in detail
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Fill in your work schedules in Outlook
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Display 3 time zones
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Using categories
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Ribbon preview
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Sorting & searching your mails
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Introducing Office 365 Groups
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Create a contact group & Communicate through contact groups (distribution list)
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Prevent recipients from forwarding emails
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Clutter
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Set or remove reminders
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Junk email
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Cleaning your inbox
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Assigning a task
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Identify meeting members
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Printing messages
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Conduct surveys
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Prevent forwarding of a meeting
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Using the Scheduling Assistant
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How do I recognize a fraudulent email?
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Custom your personal reminders and notifications
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Open a shared calendar
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Make your Outlook signature accessible
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Show other people's calendar
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Edit and customize views
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Create and add a signature to messages
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Remove a member from a group
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Having a conversation within a group
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Create an appointment
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Manage attachments
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Create a meeting in the group calendar
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Presentation and discovery of the calendar
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Expand your LinkedIn network via Outlook
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Outlook Mobile for Daily Use
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General security practices in Outlook
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Improving email accessibility
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Improve the accessibility of your images in emails
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Add accessible tables and lists
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Edit or delete an appointment, meeting or event
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Reply to and react to a Teams conversation in an e-mail
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Draft an Email with Copilot
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Summarize Email Threads with Copilot
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Search from emails with Copilot
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Organize Your Messages with Rules
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Task Module Overview
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Recover deleted items
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Edit or delete an appointment, meeting or event
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The Bcc Field in Detail
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Grant delegate access in Microsoft 365 administration
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Request a Read Receipt or Delivery Confirmation
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Insert Elements in Emails (Tables, Charts, Images)
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Create a reminder for yourself
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Send an Email and Create a Draft in Outlook
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Add and manage multiple accounts on Outlook
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Create your reservation page for appointment booking (Bookings)
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Set Your Work Hours in Outlook
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Use the Meeting Dashboard
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Send a survey or questionnaire by email
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Manage new message notifications
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Block a sender
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Create and add a signature to messages
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Create different types of events
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Presentation and introduction to the calendar
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Create an appointment or meeting
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Send Emails on Behalf of Someone Else
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Create a Meeting Poll
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Process an incoming message
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Share a task list
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Sort and filter emails
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Save and Print a Message
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Create a task or reminder
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Add Accessible Tables and Lists
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Attach files efficiently in Outlook
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Create a task from a message
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Respond to a Meeting Poll
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Recall or replace an e-mail message
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Add a third-party application
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Organize into Folders
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Edit and customize views
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Respond to a meeting
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Change the default font of your emails
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Create an Email Template
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Open a Shared Calendar
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Manage Views
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Send Automatic Out-of-Office Replies
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Introduce the new version of Outlook
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Use the Scheduling Assistant
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Improve Email Accessibility
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Collaborate directly during an event with Microsoft Loop and Outlook
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Search options
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Create a collaborative email with Microsoft Loop and Outlook
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Make Your Outlook Signature Accessible
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Share a document securely with Outlook
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Use a Shared Mailbox
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Prevent transfer for a meeting
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Calendar Delegation Setup
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Automate Routine Actions
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Mailbox Delegation Setup
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Prepare for Time Out of Office (Viva Insights)
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Create and Manage Appointments in Delegated Calendars
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Share Your Calendar
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Identify a fraudulent email
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Prevent the forwarding of an email
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View Other Calendars
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Use Categories
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Translate Emails in Outlook
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Clean Up Your Inbox
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Use Conversation View
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Streamline Note-Taking with OneNote and Outlook
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Delay Email Delivery
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Protect an email by encrypting
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Respond to invitations as a delegate
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Use the Immersive Reader Feature
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Provide an overview of best security practices in Outlook
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Display Three Time Zones
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Easily Sort Your Mails
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Respect Your Colleagues' Off Hours (Viva Insights)
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Dictate Your Email to Outlook
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Introduction to Microsoft Outlook
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Tell me what you want to do
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New Interface
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Save time while searching for documents or informations
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What is Microsoft To Do?
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Office 365 overview
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Office Online Apps
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Start using PowerPoint
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Tracking Prevention
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Introduce OneNote
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Organize your items with tags
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Homepage Navigation
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Interface overview
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Navigating within a group
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Using Microsoft Viva Insights In Teams
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What is OneDrive ?
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Exploring the viva insights interface
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Using relaxation modules
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Find content and people
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What can Copilot do for you ?
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Search from emails with Copilot
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Task Module Overview
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The Bcc Field in Detail
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Add and manage multiple accounts on Outlook
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Presentation and introduction to the calendar
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Manage Views
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Extract Text from an Image
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Reply to an Email with Copilot
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Query an Attached Meeting
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Copilot at the service of project reports
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Project mode
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Copilot Studio agent settings
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Block unwanted calls
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Disable all call forwarding
- 01:09
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Manage a call group in Teams
- 02:01
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Update voicemail forwarding settings
- 01:21
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Configure call forwarding to internal numbers
- 01:02
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Set call forwarding to external numbers
- 01:03
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Manage voicemail messages
- 01:55
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Access voicemail via mobile and PC
- 02:03
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Customize your voicemail greeting
- 02:17
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Transfer calls with or without an announcement
- 01:38
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Manage simultaneous calls
- 01:52
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Support third-party apps during calls
- 01:53
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Add participants quickly and securely
- 01:37
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Configure call privacy and security settings
- 02:51
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Manage calls on hold
- 01:20
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Live transcription and generate summaries via AI
- 03:43
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Use the interface to make and receive calls
- 01:21
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Draft a Service Memo
- 02:33
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Extract Invoice Data and Generate a Pivot Table
- 03:26
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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SharePoint Page Co-Editing: Collaborate in Real Time
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Other Coaches
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Agents in SharePoint
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Prompt coach
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Modify, Share, and Install an Agent
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Configure a Copilot Agent
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Describe a copilot agent
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Rewrite with Copilot
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Analyze a video
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Use the Copilot pane
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Process text
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Create an insights grid
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Edit in Pages
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Manual Activation of Multi-Factor Authentication
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Microsoft Copilot Academy
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Objectifs :
This document aims to provide a comprehensive overview of the main features and functionalities of Microsoft Outlook, guiding users through its interface and tools for effective email management, scheduling, and communication.
Chapitres :
-
Introduction to Outlook
Microsoft Outlook is a powerful tool designed for managing emails, calendars, contacts, and tasks. This guide will explore its main features, helping users navigate the interface efficiently. -
Navigation Pane
The navigation pane on the left side of the Outlook interface allows users to quickly access different modules. It includes several important sections: - **Mail Section**: Manage all incoming and outgoing emails. - **Calendar Section**: Schedule meetings and appointments. - **Contacts Section**: Store and access contact information. - **Groups Section**: Centralize communication among team members working on common projects. - **To-Do List Section**: Add tasks, follow-ups, and reminders. - **OneDrive Section**: Access, share, and manage cloud-stored files directly from Outlook. - **Apps Section**: Provides access to a dashboard of all available Microsoft applications like Word, Excel, and PowerPoint. -
Interface Structure
The Outlook interface is structured into three main sections: 1. **Ribbon**: Located at the top, it contains commands and tools that change depending on the selected module. 2. **Folder Pane**: Displays email folders, calendars, or contact lists. 3. **Central Part**: Shows and lists messages or items based on the chosen module. -
Interacting with Items
Users can interact with items in the central section in various ways: - **Right-Click**: Opens a contextual menu with options specific to the selected item. - **Left-Click**: Selects an item and displays its preview. - **Double-Click**: Opens an item in full screen for viewing or editing. -
Email Management Features
Outlook offers several features for managing emails effectively: - **Filter Button**: Access a menu that displays messages matching selected criteria. - **Select Button**: Enables quick selection of multiple emails for batch actions. - **Focused Inbox**: Prioritizes important messages in the focused section while categorizing less important emails in the other section. The system learns user preferences over time to improve sorting. -
Customizing the Focused Inbox
To activate or deactivate the focused inbox: 1. Select the **View Tab**. 2. Click on **View Settings** under Mail. 3. Choose the desired configuration in the focused inbox section. When deactivated, all messages appear in a single stream without priority categorization. -
Reading Pane and Settings
The reading pane, located on the right side of the screen by default, allows users to read and manage emails without opening each message in a new window. In the settings section, represented by the gear icon at the top right, users can adjust essential settings: - **Account Section**: Add or manage existing accounts. - **General Section**: Adjust language preferences, time zone, and other global settings. - **Mail Section**: Manage focused inbox display, message formats, and attachments. - **Calendar Section**: Modify display settings and time zones. - **People Section**: Choose to display contacts by first or last name. -
Conclusion
This overview provides a comprehensive understanding of the Outlook interface and its functionalities. By familiarizing yourself with these features, you can enhance your productivity and streamline your email management, scheduling, and communication tasks.
FAQ :
What is Outlook used for?
Outlook is primarily used for managing emails, calendars, contacts, and tasks, making it a comprehensive personal information manager.
How do I access my contacts in Outlook?
You can access your contacts in the Contact Section of Outlook, where you can store and manage contact information.
What is the Focused Inbox feature?
The Focused Inbox feature prioritizes important messages in a separate section, helping users manage their emails more effectively.
How can I schedule a meeting in Outlook?
You can schedule a meeting using the Calendar Section in Outlook, where you can set the date, time, and invite participants.
What is OneDrive and how does it work with Outlook?
OneDrive is Microsoft's cloud storage service that allows users to access, share, and manage files directly from Outlook, enhancing collaboration and file management.
How do I change my email settings in Outlook?
You can change your email settings in the Settings Section, where you can adjust preferences for your focused inbox, message display, and more.
Can I customize the Outlook interface?
Yes, you can customize the Outlook interface by adjusting settings in the Settings Section, including language preferences and display settings.
Quelques cas d'usages :
Managing Team Communication
Using the Group Section in Outlook, team members can centralize communication on projects, ensuring everyone is informed and can collaborate effectively.
Scheduling Appointments
Professionals can utilize the Calendar Section to schedule meetings and appointments, helping to organize their time and manage commitments efficiently.
Task Management
The To-Do List Section allows users to add tasks and reminders, helping professionals keep track of their responsibilities and deadlines.
Email Organization
By using the Focused Inbox feature, users can prioritize important emails, improving their productivity and ensuring they don't miss critical communications.
File Sharing and Collaboration
With OneDrive integration, users can share files directly from Outlook, facilitating collaboration on documents and projects without leaving the email interface.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used for managing emails, calendars, contacts, and tasks.
Navigation Pane
The section on the left side of the Outlook interface that allows users to navigate through different modules such as Mail, Calendar, Contacts, and more.
Mail Section
The part of Outlook where users manage all incoming and outgoing emails.
Calendar Section
The area in Outlook used for scheduling meetings and appointments.
Contact Section
The section where users can store and access contact information.
Group Section
A feature in Outlook that helps centralize communication among team members working on common projects or topics.
To-Do List Section
A feature that allows users to add tasks, follow-ups, and reminders.
OneDrive
Microsoft's cloud storage service that allows users to access, share, and manage files directly from Outlook.
App Section
The area in Outlook that provides access to a dashboard of all available Microsoft applications like Word, Excel, and PowerPoint.
Ribbon
The top section of the Outlook interface that contains commands and tools depending on the selected module.
Folder Pane
The part of the interface that displays email folders, calendars, or contact lists.
Contextual Menu
A menu that appears when right-clicking on an item, offering various options specific to the selected item.
Focused Inbox
A feature in Outlook that prioritizes important messages in a separate section, while less important emails are categorized in another section.
Reading Pane
A pane located on the right side of the screen that allows users to read and manage emails without opening each message in a new window.
Settings Section
The area represented by a gear icon where users can adjust essential settings for their Outlook account.