Viva Engage - The role of an administrator Tutorial
In this video, you will learn about the role of an administrator in SharePoint and SharePoint Online.
The admin, defined by the global admin of the Office 365 Portal, is responsible for creating the first site collection and assigning owners.
Owners manage the top-level site and any future subsites, while members can modify documents and guests can only view the site.
The admin also has a watcher role, managing storage quotas, user profiles, default language, and external sharing settings.
Understanding the admin role will help you effectively manage SharePoint and its features.
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Viva Engage - Creating and managing a group
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Viva Engage - Creating and managing campaigns
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Viva Engage - Create a profile
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Viva Engage - Search and join a group
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Viva Engage - Introducing Microsoft Viva Engage
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Viewing and configuring notifications
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Creating and managing a group
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Create a profile
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Sending a private message or replying to one
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Setting delegates
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Introducing Microsoft Viva Engage
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Creating and managing campaigns
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Following people in Engage
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Search and join a group
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Using the search function
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Homepage Navigation
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Functioning of the inbox
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Creating or editing office documents in Engage
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Navigating within a group
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Publishing or replying to a message in a group
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Engaging and animating a group
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General Introduction
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Start using Excel
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A closer look at the ribbon
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Tell me what you want to do
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New Interface
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Introduction to Excel
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Save and print an Excel workbook
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Introduction to PowerPoint
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Introducing Outlook
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A first look at PowerPoint 2016
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Get going fast
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Introducing Project
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Viva Connections in Microsoft Teams
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Introduction to Flow
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Introduction to Stream
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Introducing Lists
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An Overview of SHIFTS
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Introducing Microsoft365
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Introducing MyAnalytics
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What is Microsoft To Do?
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Clutter
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Office 365 overview
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Office Online Apps
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Start using PowerPoint
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Access your Office Online App
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Save a PowerPoint presentation
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Intro to Microsoft To Do on Mobile
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How things are organized
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Discovery of the interface
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A closer look at the ribbon
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Interface Introduction of SHIFTS
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Discover Excel Online
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Get going fast
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Discover PowerPoint Online
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What is Microsoft Forms?
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Presentation of the interface of your profile
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Quick assist
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Discover Word Online
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What is Viva Connections?
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Understand the difference between surveys and quizzes in Microsoft Forms
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Introducing Microsoft Viva Engage
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Tracking Prevention
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Organize your items with tags
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What is an Open Shift?
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Introduce OneNote
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Introduction to the course on Forms
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Interface Discovery
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Do things quickly with Tell Me
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Homepage Navigation
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Introduction to Microsoft Stream (on SharePoint)
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Functioning of the inbox
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Interface overview
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Introduction to the Microsoft Forms home page
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Navigating within a group
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Using Microsoft Viva Insights In Teams
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Using relaxation modules
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Exploring the viva insights interface
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Find content and people
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Managing Privacy in Copilot Edge
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Finding and Installing Teams for Mobile
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How to Access Copilot
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Interface Overview
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Introduction to Teams
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Presentation of the desktop application
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What can Copilot do for you ?
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What is OneDrive ?
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Search from emails with Copilot
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Add and manage multiple accounts on Outlook
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Task Module Overview
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Presentation and introduction to the calendar
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Introduce the new version of Outlook
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The Bcc Field in Detail
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Explore the Interface
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Manage Views
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Consult the adoption of Copilot through Viva Insights
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Using Copilot in OneNote with Right-Click
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Use a Copilot Agent
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Modify with Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Manual Activation of Multi-Factor Authentication
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Concept of Multi-Factor Authentication
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Use the narrative Builder
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Microsoft Copilot Academy
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Connect Copilot to a third party app
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Share a document with copilot
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Configurate a page with copilot
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Use Copilot with Right-Click
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Draft a Service Memo with Copilot
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Extract Invoice Data and Generate a Pivot Table
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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Retrieve Data from a Web Page and Include it in Excel
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Create a Desktop Flow with Power Automate from a Template
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Understand the Specifics and Requirements of Desktop Flows
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Create an Instant Flow with Power Automate
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Create an Automated Flow with Power Automate
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Create a Simple Flow with AI Copilot
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Create a Flow Based on a Template with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
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Add a third-party application
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Send a survey or questionnaire by email
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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Streamline Note-Taking with OneNote and Outlook
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Create your reservation page for appointment booking (Bookings)
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Share a document securely with Outlook
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Block a sender
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Identify a fraudulent email
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Prevent transfer for a meeting
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Prevent the forwarding of an email
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Protect an email by encrypting
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Provide an overview of best security practices in Outlook
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Recover deleted items
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Recall or replace an e-mail message
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Respond to invitations as a delegate
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Use a Shared Mailbox
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Create and Manage Appointments in Delegated Calendars
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Send Emails on Behalf of Someone Else
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Mailbox Delegation Setup
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Calendar Delegation Setup
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Grant delegate access in Microsoft 365 administration
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Make changes to a text
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Consult the adoption of Copilot through Viva Insights
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Search from emails with Copilot
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Using Copilot in OneNote with Right-Click
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Organizing OneNote with Copilot
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Tracking changes in a Loop page with Copilot
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Summarizing a Loop Page with Copilot
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Generating Loop Content with Copilot
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Send invitations or reminders with Copilot
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Generate formulas from a concept
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Analyzing a OneDrive file with Copilot
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Analyzing multiple OneDrive documents with Copilot
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Use the Meeting Dashboard
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Respond to a Meeting Poll
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Create a Meeting Poll
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Display Three Time Zones
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View Other Calendars
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Open a Shared Calendar
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Share Your Calendar
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Use the Scheduling Assistant
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Use the Immersive Reader Feature
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Dictate Your Email to Outlook
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Translate Emails in Outlook
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Make Your Outlook Signature Accessible
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Add Accessible Tables and Lists
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Improve the Accessibility of Images in Emails
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Improve Email Accessibility
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Send Automatic Out-of-Office Replies
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Prepare for Time Out of Office (Viva Insights)
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Respect Your Colleagues' Off Hours (Viva Insights)
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Delay Email Delivery
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Use Conversation View
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Clean Up Your Inbox
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Organize Your Messages with Rules
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Use Categories
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Easily Sort Your Mails
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Automate Routine Actions
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Create an Email Template
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Create a task from a message
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Share a task list
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Create a task or reminder
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Task Module Overview
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Manage Teams online meeting options
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Edit or delete an appointment, meeting or event
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Create a reminder for yourself
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Respond to a meeting
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Create an appointment or meeting
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Create different types of events
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Edit and customize views
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Presentation and introduction to the calendar
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Search options
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Sort and filter emails
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Request a Read Receipt or Delivery Confirmation
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The Bcc Field in Detail
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Save and Print a Message
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Insert Elements in Emails (Tables, Charts, Images)
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Attach files efficiently in Outlook
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Process an incoming message
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Send an Email and Create a Draft in Outlook
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Organize into Folders
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Set Your Work Hours in Outlook
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Create and add a signature to messages
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Manage new message notifications
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Change the default font of your emails
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Manage Views
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Add and manage multiple accounts on Outlook
- 01:24
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Explore the Interface
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Introduce the new version of Outlook
- 02:01
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Survey Consumer Satisfaction Panel with ChatGPT
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Enhance Your Product on Social Media with ChatGPT
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Write a Product Description with ChatGPT
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Structure Your Product Launch Project
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Initiate a Market Research Study with ChatGPT
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Manage Storage Space
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Synchronize Your Teams and SharePoint Files on Your Computer
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Use Documents in a Synchronized Library Folder
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Make a File Request
- 01:24
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Restore Your OneDrive Space
- 01:42
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Find All Shares from the Same Person
- 01:08
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Modify Sharing Rules
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Check Granted Shares
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Protect My Document with a Password and Expiration Date
- 01:02
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Avoid Abusive Document Sharing
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Best Security Practices on OneDrive
- 01:27
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Use Recycle Bins to Restore Documents
- 01:49
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Search for Documents
- 01:31
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Use Document History or Restore a Document to a Previous Version
- 02:11
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Discover the Meaning of OneDrive Icons
- 02:16
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Sync OneDrive with a Computer
- 02:38
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Edit, Delete a Share
- 02:16
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Share and Collaborate OneDrive
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Power and Manage OneDrive
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What is OneDrive ?
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Objectifs :
This document aims to provide a comprehensive overview of the advanced features and settings available to licensed administrators in Viva Engage, detailing how to manage users, customize the interface, and utilize analytics tools effectively.
Chapitres :
-
Introduction to Viva Engage Administration
As a licensed administrator, you have access to advanced features and settings in Viva Engage. This role allows you to manage users within your organization and customize the Viva Engage interface to meet specific organizational needs. -
Accessing the Admin Center
To access the Admin Center, click on the three dots in the interface and select 'Admin' from the drop-down menu. This section is crucial for managing various aspects of your organization's Viva Engage experience. -
User Management
Under the Setup and Configuration section, you can add or remove Company Communicators. These communicators are responsible for creating and managing campaigns and designating Readers within Viva Engage. -
Tenant Settings
The Tenant settings allow you to modify key elements of your network, including: - Network name - Usage policy - Logo - Default language This section also enables you to manage and display certain aspects of analytics tools, such as audience analysis and campaign analysis. -
Governance and Compliance
In the Governance and Compliance section, administrators can export data from a network or user, or for all users in the organization. You can specify the date range for the data you wish to obtain, and there is an option to include attachments, which allows you to obtain a list of file names or folders in their native format. Note that including external networks in the exported data is not available for networks in the European Union. -
User Deletion and Management Settings
Administrators can delete users and access other management settings, such as Network Users, Content, and Security. This ensures that user management is streamlined and efficient. -
Feature Management
In the Feature Management section, you can manage leaders' campaigns, storyline configuration, and rewards and recognition. You have the option to enable or disable the Leadership Corner, which is a space for viewing content published by leaders and communicators in your organization. -
Utilizing the Analytics Tool
In addition to the Admin Center, administrators have access to the Analytics tool. This tool provides statistics and insights on personal posts, evaluates the success of campaigns, and assesses the performance of live question-and-answer events. Note that the data is updated every 24 hours, so it may not always be current. -
Conclusion
Through the Admin Center, administrators can ensure effective and personalized management of the Viva Engage platform within their organization. They have complete control over platform configuration and management, allowing them to meet the specific needs of their organization.
FAQ :
What is the purpose of the Admin Center in Viva Engage?
The Admin Center allows licensed administrators to manage users, customize the interface, and control various settings and features within Viva Engage to meet organizational needs.
How can I manage users in Viva Engage?
Users can be managed through the Admin Center by adding or removing users, as well as accessing settings related to user roles and permissions.
What are Company Communicators?
Company Communicators are users designated to create and manage campaigns within Viva Engage, as well as designate readers for content.
Can I export data from Viva Engage?
Yes, administrators can export data for specific users or all users in the organization, specifying date ranges and including options for attachments.
What insights can I gain from the Analytics tool?
The Analytics tool provides statistics on personal posts, campaign success, and the performance of live question and answer events, updated every 24 hours.
How do I enable the Leadership Corner?
The Leadership Corner can be enabled or disabled in the Feature Management section of the Admin Center, allowing users to view content published by leaders.
Quelques cas d'usages :
User Management in a Large Organization
In a large organization, administrators can use the Admin Center to efficiently manage thousands of users, ensuring that each user has the appropriate access and permissions based on their role.
Campaign Management for Internal Communication
Company Communicators can create targeted campaigns to inform employees about new policies or events, utilizing the analytics tool to measure engagement and adjust strategies accordingly.
Data Compliance and Reporting
Organizations can utilize the Governance and Compliance section to export user data for audits or compliance checks, ensuring that they meet legal and regulatory requirements.
Enhancing Leadership Visibility
By enabling the Leadership Corner, organizations can enhance visibility of leadership communications, fostering a culture of transparency and engagement among employees.
Performance Evaluation of Communication Strategies
Using the Analytics tool, administrators can evaluate the effectiveness of different communication strategies and campaigns, allowing for data-driven decisions to improve future initiatives.
Glossaire :
Viva Engage
A platform designed for organizational communication and collaboration, allowing users to connect, share, and engage with content and colleagues.
Admin Center
A centralized interface for administrators to manage users, settings, and features within Viva Engage.
Company Communicators
Designated users within an organization who can create and manage campaigns and designate readers in Viva Engage.
Tenant settings
Configuration options that allow administrators to modify the network name, usage policy, logo, and default language for their organization.
Governance and Compliance
A section within the Admin Center that allows administrators to manage data export and compliance with organizational policies.
Analytics tool
A feature that provides statistics and insights on user engagement, campaign performance, and content effectiveness within Viva Engage.
Leadership Corner
A designated space within Viva Engage where content published by leaders and communicators is displayed.
Campaign analysis
The process of evaluating the effectiveness and reach of campaigns run within Viva Engage.
User management
The ability to add, remove, and manage users within the Viva Engage platform.