Outlook - Improve Email Accessibility Video

Discover how to make your emails accessible to everyone, including individuals using screen readers. Learn how to adjust the message format when composing emails in Outlook for better accessibility. Ensure html format is selected, use simple fonts with good contrast, and avoid relying solely on color. Make your messages inclusive and engaging for all recipients!

02:02
6 views

00:00:06

we'll demonstrate how to make your emails accessible to everyone,

00:00:09

including individuals using screen readers.

00:00:12

Many people use screen readers to read emails.

00:00:15

So it's important to ensure your messages are accessible.

00:00:18

Using the html format allows for links,

00:00:21

formatted text and alternative text for

00:00:23

images improving readability and accessibility.

00:00:27

You can easily adjust the message format when composing emails in outlook

00:00:31

to change the current email format.

00:00:33

Click the three dots on the right side of the ribbon from the drop down,

00:00:36

you can switch to plain text mode, plain text is useful when simplicity,

00:00:41

security and compatibility are key.

00:00:43

However, if accessibility is your goal,

00:00:46

especially for those using screen readers,

00:00:49

make sure html format is selected instead

00:00:52

click on the settings icon in the top right corner of the outlook window

00:00:56

in the left hand menu, choose email, then go to compose and reply

00:01:02

in the message format section.

00:01:03

You'll find various options to customize your email formatting preferences,

00:01:08

make sure html is selected in the compose messages in drop down menu

00:01:13

to enhance accessibility. Further use simple San

00:01:16

sera fonts larger than 12 points and choose colors with good contrast

00:01:20

for emphasis. Combine elements like bold size and color.

00:01:25

Avoid relying solely on color as this may

00:01:27

not be helpful for those with color blindness.

00:01:30

While still in the compose and reply section,

00:01:33

you'll find the option to adjust text formatting for all outgoing emails.

00:01:37

Use the font drop down to select a default font, adjust the size,

00:01:41

then apply styles like bold

00:01:43

or italic using the toolbar

00:01:45

to change font color, click the A icon and pick the desired shade

00:01:49

after making any adjustments, click, save to apply your changes.

00:01:53

And here we are,

00:01:54

you now know how to configure your emails to be accessible and

00:01:57

inclusive for all your recipients ensuring

00:02:00

everyone can engage with your messages.

DiLeaP AI: THIS MIGHT BE HELPFUL

Teams Premium - Activate the features of Teams Premium

In this video, you will learn how to activate the features of Teams Premium.
The video covers the necessary steps to fully enjoy all that Teams Premium has to offer.
It explains that Teams Premium requires an additional paid license, which must be assigned to a user in Microsoft 365 administration.
The video demonstrates how to join the admin and access the team-specific admin center, where you can manage Teams settings such as meetings, webinars, messaging, and security.
It also highlights the administration app in the Teams navigation menu, which includes a dashboard with additional settings.
To access the new features specific to Teams Premium, you can find them directly in your Teams application.
If some features don't appear, it is recommended to restart Teams and check for software updates.
Activating Teams Premium will enhance your Teams experience and provide access to advanced features.

3:48
10508 views

Outlook - How do I share a document securely with Outlook?

In this video, you will learn how to securely share a document with Outlook.
Instead of attaching the document to your email, it is safer to add it to your OneDrive or SharePoint library.
This allows you to set permissions for who can view and edit the document.
When you share the link to your document from Outlook, the permissions you set in OneDrive or SharePoint are retained.
You can easily change the sharing permissions in the attachment drop-down menu.
Regularly checking and updating the permissions ensures the safety of your document.
This tutorial will help you securely share documents using Outlook in Microsoft 365.

1:49
2745 views

Project Online - Discovering the interface

In this video, you will learn about the intelligent search feature in Microsoft 365. The video covers the search tools in Microsoft 365, including searching on your computer, using Microsoft Search, finding content and people in SharePoint, searching your emails, and more.
This will help you save time and easily find documents, information, and people within the Microsoft 365 suite.

4:51
4081 views

FindTime - Create a scheduling poll

Discover how to create a meeting poll in this video titled "Creating a scheduling poll" This resource is designed for intermediate-level learners looking for effective ways to communicate and manage their time.

You will learn how to create an interactive poll to gather opinions and preferences from meeting participants. This skill will enable you to facilitate decision-making and organize more productive meetings.

Don't miss this opportunity to enhance your communication and time management skills.

4:12
3886 views

Outlook - How do I recognize a fraudulent email?

In this video, you will learn how to recognize a fraudulent email and protect yourself from phishing attacks.
Phishing emails often mimic legitimate ones, using logos and information from reputable companies.
However, there are usually spelling errors, a haphazard layout, or inconsistencies with the company's graphic design.
Pay attention to the sender's email address, as it may not match the company's domain.
Be cautious if the sender's name consists of random letters and numbers.
Avoid clicking on links that ask you to renew your account or provide personal or banking information.
Even clicking on a link can install malware on your computer.
If you have any doubts, contact the company using secure contact information from their official website.
This knowledge will help you stay safe online and protect your personal information.

2:01
2362 views