Flow / Power Automate - Add Conditional “Switch” Actions in Power Automate Tutorial

Learn how to create conditional 'switch' actions in Power Automate to generate sequences of actions based on specific cases. Avoid the nesting of multiple if conditional blocks and efficiently sort files into different folders based on their extension. Configure automated flows, isolate file extensions using Power FX language, and define specific actions for each case. Test and verify the functionality to ensure a seamless workflow. Explore this fully functional switch condition usage example now!

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Available in Microsoft365

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which allows you to generate sequences of actions based on specific cases.

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Thus avoiding the nesting of multiple if conditional blocks

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to illustrate this.

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Let's take the example of a file deposited in a team's team folder

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which depending on its extension will need to be sorted into different folders,

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word Excel, powerpoint, as well as in others folder

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begin by configuring this automated flow using a SharePoint

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trigger based on the creation of a file.

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Select the target team as well as the relevant library.

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In this specific case,

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limit the monitoring to a specific folder by checking

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the restrict to folder option in the advanced settings.

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Then specify the concerned folder. In this example, file sorting

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to test the file extension include a function

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in power FX language that isolates this extension.

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Another tutorial covers the basics of power FX in more detail.

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But here look for the message action in the predefined actions.

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Then in the data operation category,

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use the FX button to paste the isolation function.

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The next step is to retrieve the file's metadata,

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particularly the access path which will be used in the process of moving the file.

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Once the team's team containing the monitored folder is specified

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point to the deposited file to retrieve the metadata.

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To do this, add the dynamic content,

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identifying the file using the identifier field associated with the file.

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You can now generate your actions according to the file type by adding

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an action from the control category and choosing the conditional switch action.

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It is from the isolated file extension that you can process all specific cases.

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Test the element to be evaluated,

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which is the output of your message containing the file extension.

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Then add a specific case for powerpoint files, PTX

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and a SharePoint file move action

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specifying the site or team's team address,

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reference the file by its path dynamically

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retrieved from the get file metadata action

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specify the destination

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here a sub folder named powerpoint.

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In the same library,

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you can also define the default action in case of a file

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with the same name and set a move with a new name.

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Repeat this procedure for each type of extension

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XL X for Excel and doc X for word rename your

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cases for clarity by changing the labels for each case,

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add the file move action in the

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same manner indicating the appropriate target folder

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for the default case,

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define the actions if the file extension does not match

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any of the previously processed cases using for example,

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in others folder,

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finally add a team's message posting action after the conditional block,

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which will execute regardless of the processed case

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specify that a file has been added to a specific folder using the dynamic contents

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save and test your flow.

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Upload a file from teams, for example,

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a powerpoint presentation and verify that the

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file is properly moved to the right place

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and that the team's message is correctly posted,

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repeat with a PDF file to ensure your flow works perfectly. For all cases.

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There, you have an example of a fully functional switch condition usage.

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