Shift - Manage Requests of Holidays and Leaves of Absences Tutorial

In this video, you will learn about managing requests for holidays and leaves of absences.
The video covers how to use the Shifts tool to create schedules and request modifications.
It also explains how team members can request holidays, swap schedules, and propose changes to colleagues.
Managers have the ability to accept or refuse these requests and can leave notes for the person making the request.
This tutorial will help you effectively manage requests for time off and ensure smooth scheduling.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of the Shifts tool, detailing its functionalities for schedule management, including how team members can request modifications, holidays, and swaps, as well as the manager's role in this process.

Chapitres :

Introduction to Shifts Tool
The Shifts tool is designed to facilitate the creation and management of work schedules within a team. It empowers team members to actively participate in their scheduling by allowing them to request modifications directly from their managers.
Requesting Schedule Modifications
Team members can request changes to their schedules through the Shifts system. This includes: - **Requesting a Holiday**: Team members can submit requests for time off, which managers can review and approve or deny. - **Schedule Swaps**: This feature allows a team member to propose a change in their schedule to a specific colleague. The request is open-ended, meaning it can be accepted or declined by the colleague.
Manager's Role in Schedule Requests
Managers play a crucial role in the Shifts system. They have the authority to: - **Accept or Refuse Requests**: Managers can review the requests made by team members and decide whether to approve or deny them. - **Leave Notes**: When responding to a request, managers can leave notes for team members. For example, they might remind the employee to check their next working day or confirm if the proposed schedule is acceptable.
Responding to Shift Requests
To reply to a shift request, managers can navigate to the same tab where the request was submitted. This streamlined process ensures that all communications regarding schedule changes are centralized, making it easier for both managers and team members to keep track of requests.
Conclusion
The Shifts tool enhances the scheduling process by allowing team members to take an active role in managing their work hours. By enabling requests for holidays and schedule swaps, and providing managers with the ability to respond effectively, the system fosters better communication and flexibility within teams.

FAQ :

What is the purpose of the Shifts tool?

The Shifts tool is designed to help teams create and manage work schedules efficiently, allowing team members to request modifications to their schedules.

How can a team member request a holiday?

A team member can request a holiday through the Shifts tool by submitting a formal request for time off, which will then be reviewed by their manager.

What is a shift swap?

A shift swap is an open request made by a team member to change their scheduled shift with another colleague, allowing for flexibility in scheduling.

What happens if a manager declines a request?

If a manager declines a request, the team member will be notified, and they may receive a note explaining the decision or suggesting alternatives.

Can managers leave notes on requests?

Yes, managers can leave notes on requests to provide reminders or additional information to the team member regarding their schedule.

Where can I reply to a shift request?

You can reply to a shift request in the same tab where the request was submitted within the Shifts tool.

Quelques cas d'usages :

Managing Team Schedules

Using the Shifts tool, managers can efficiently create and adjust team schedules, ensuring that all shifts are covered and team members are aware of their responsibilities.

Requesting Time Off

Team members can utilize the Shifts tool to submit holiday requests, allowing for better planning and management of time off within the team.

Facilitating Shift Swaps

The Shifts tool enables team members to propose shift swaps, promoting flexibility and collaboration among colleagues while ensuring that all shifts are adequately staffed.

Improving Communication

Managers can leave notes on requests to enhance communication with team members, providing clarity and reminders about their schedules.

Streamlining Approval Processes

The Shifts tool allows managers to quickly review and respond to schedule modification requests, improving the efficiency of the approval process.

Glossaire :

Shifts

A tool designed for creating and managing work schedules within a team.

Schedule Modification

The process by which a team member requests changes to their work schedule, such as time off or shift swaps.

Holiday Request

A formal request made by a team member to take time off from work for a holiday.

Shift Swap

An open request made by a team member to change their scheduled shift with another colleague.

Manager Approval

The authority of a manager to accept or decline requests for schedule modifications made by team members.

Notes

Comments or reminders that a manager can leave regarding a schedule request, such as checking the next working day.

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As Shifts is a tool developed

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to create schedules,

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the system allows a team member to

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request a modification

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of such schedule to his

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manager. This system allows the team member

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to request a holiday,

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make a swap of

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schedule, which is an open request to change,

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or propose a change to another

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colleague, which is targeted

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to a colleague in specific.

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It is up to the manager

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to accept or refuse such

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request while also having the

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possibility to leave a note.

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Example, reminding the person to

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check their next working day or check if

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the schedule proposed is OK. Replying to a

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shift request is done in the same tab

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as where the request was done.

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كما التحولات هي أداة وضعت

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لإنشاء جداول،

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يسمح النظام لعضو الفريق

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طلب تعديل

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من هذا الجدول الزمني له

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مدير. يسمح هذا النظام لعضو الفريق

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لطلب عطلة،

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جعل مبادلة

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الجدول الزمني، وهو طلب مفتوح للتغيير،

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أو اقتراح تغيير إلى آخر

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زميل، وهو مستهدف

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إلى زميل في محددة.

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الأمر متروك للمدير

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قبول أو رفض مثل هذه

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طلب بينما أيضا وجود

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إمكانية ترك ملاحظة.

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على سبيل المثال، تذكير الشخص

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تحقق من يوم العمل التالي أو تحقق مما إذا كان

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الجدول الزمني المقترح هو موافق.

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يتم طلب الإزاحة في نفس علامة التبويب

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حيث تم الطلب.

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As Shifts ist ein entwickeltes Werkzeug

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um Zeitpläne zu erstellen,

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Das System ermöglicht es einem Teammitglied,

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eine Änderung anfordern

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eines solchen Zeitplans an seine

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Manager. Dieses System ermöglicht es dem Teammitglied

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um einen Urlaub zu beantragen,

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Machen Sie einen Swap von

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Zeitplan, bei dem es sich um eine offene Änderungsanforderung handelt,

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oder eine Änderung zu einer anderen vorschlagen

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Kollege, der angesprochen wird

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an einen Kollegen im Besonderen.

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Es liegt am Manager

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solche zu akzeptieren oder abzulehnen

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Anfrage und gleichzeitig die

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Möglichkeit, eine Notiz zu hinterlassen.

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Beispiel: Erinnern der Person an

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überprüfen Sie den nächsten Arbeitstag oder prüfen Sie, ob

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Der vorgeschlagene Zeitplan ist in Ordnung. Antworten auf eine

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Shift-Anforderung wird auf derselben Registerkarte ausgeführt

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als Ort, an dem die Anfrage gestellt wurde.

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As Shifts es una herramienta desarrollada

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para crear programaciones,

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El sistema permite a un miembro del equipo

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solicitar una modificación

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de tal horario a su

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director. Este sistema permite al miembro del equipo

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para solicitar unas vacaciones,

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hacer un intercambio de

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schedule, que es una solicitud abierta para cambiar,

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o proponer un cambio a otro

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colega, que está dirigido

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a un colega en específico.

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Depende del gerente

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para aceptar o rechazar dicho

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solicitar al mismo tiempo que se tiene el

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posibilidad de dejar una nota.

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Ejemplo, recordarle a la persona que

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comprobar su siguiente día laborable o comprobar si

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el calendario propuesto está bien. Responder a un

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La solicitud de turno se realiza en la misma ficha

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como donde se realizó la solicitud.

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Karena Shifts adalah alat yang dikembangkan

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Untuk membuat jadwal,

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Sistem ini memungkinkan anggota tim untuk

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Meminta modifikasi

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dari jadwal tersebut untuk

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manajer. Sistem ini memungkinkan anggota tim

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Untuk meminta liburan,

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Membuat swap dari

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jadwal, yang merupakan permintaan terbuka untuk berubah,

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atau mengusulkan perubahan ke yang lain

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kolega, yang ditargetkan

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kepada seorang kolega secara khusus.

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Hal ini terserah manajer

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Untuk menerima atau menolak

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Permintaan sementara juga memiliki

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kemungkinan untuk meninggalkan catatan.

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Contohnya, mengingatkan orang tersebut untuk

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Periksa hari kerja berikutnya atau periksa apakah

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jadwal yang diusulkan tidak apa-apa. Membalas

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Permintaan shift dilakukan di tab yang sama

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seperti di mana permintaan itu dilakukan.

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As Shifts è uno strumento sviluppato

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per creare pianificazioni,

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Il sistema consente a un membro del team di

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richiedere una modifica

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di tale programma al suo

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direttore. Questo sistema consente al membro del team

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per richiedere una vacanza,

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effettuare uno scambio di

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schedule, che è una richiesta aperta di modifica,

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o proporre una modifica a un'altra

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collega, che è mirato

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a un collega in particolare.

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Spetta al manager

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accettare o rifiutare tali

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richiesta pur avendo anche il

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possibilità di lasciare una nota.

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Esempio, ricordando alla persona di

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controllare il giorno lavorativo successivo o controllare se

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il programma proposto è OK. Rispondendo a un

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La richiesta di spostamento viene eseguita nella stessa scheda

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come dove è stata fatta la richiesta.

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シフトは、開発ツールとして

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スケジュールを作成するには、

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システムは、チームメンバーが

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変更を要求する

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彼にそのようなスケジュールの

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支配人。このシステムは、チームメンバー

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休日を要求するには、

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のスワップを作る

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スケジュール (変更するオープン要求)

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または、別の変更を提案する

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対象となる仕事仲間

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特定の同僚に。

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それはマネージャー次第です

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そのようなを受け入れるか、または拒否する

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また、持っている間、要求

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メモを残す可能性があります。

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例:その人に思い出させる

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次の稼働日をチェックするか、または

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提案されたスケジュールはOKです。

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シフト要求は同じタブで行われます

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要求が行われた場所として。

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As Shifts is een tool ontwikkeld

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om schema's te maken,

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het systeem stelt een teamlid in staat om

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vraag een wijziging aan

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van een dergelijk schema aan zijn

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directeur. Met dit systeem kan het teamlid

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om een vakantie aan te vragen,

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maak een swap van

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schema, wat een open verzoek is om te wijzigen,

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of een wijziging aan een ander voorstellen

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collega, die wordt geviseerd

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aan een collega in het bijzonder.

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Het is aan de manager

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om dergelijke

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verzoek terwijl ook de

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mogelijkheid om een briefje achter te laten.

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Voorbeeld, de persoon eraan herinneren om

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controleer hun volgende werkdag of controleer of

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het voorgestelde schema is OK.

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shift-aanvraag wordt gedaan in hetzelfde tabblad

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zoals waar het verzoek werd gedaan.

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As Shifts é uma ferramenta desenvolvida

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para criar horários,

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o sistema permite que um membro da equipa

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solicitar uma modificação

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de tal programação para a sua

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gerente. Este sistema permite que o membro da equipa

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para solicitar umas férias,

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fazer uma troca de

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horário, que é um pedido aberto para alterar,

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ou propor uma mudança para outro

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colega, que é visado

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a um colega em específico.

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Cabe ao gerente.

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para aceitar ou recusar tal

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pedido, ao mesmo tempo que também ter o

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possibilidade de deixar uma nota.

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Exemplo, lembrando a pessoa de

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verificar o seu dia de trabalho seguinte ou verificar se

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o calendário proposto é OK. Respondendo a um

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pedido de turno é feito no mesmo separador

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como onde o pedido foi feito.

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Shifts geliştirilen bir araç olduğundan

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zamanlamalar oluşturmak için,

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Sistem, bir ekip üyesinin

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değişiklik isteme

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bu tür bir programın onun

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müdür. Bu sistem, ekip üyesinin

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tatil talebinde bulunmayı,

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takas yapmak

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değiştirmek için açık bir istek olan zamanlama,

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veya başka bir değişiklik önermek

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hedeflenen iş arkadaşı

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belirli bir iş arkadaşına.

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Bu yöneticiye bağlı.

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bu tür bir kabul veya reddetmek

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aynı zamanda

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not bırakma imkanı.

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Örneğin, kişiye

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bir sonraki iş gününü kontrol edin veya

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önerilen zamanlama Tamam.

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vardiya isteği aynı sekmede yapılır

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isteğin yapıldığı yer olarak.

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Vì Shifts là một công cụ được phát triển

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Để tạo lịch trình,

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Hệ thống cho phép một thành viên trong nhóm

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yêu cầu sửa đổi

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Lịch trình như vậy cho anh ta

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giám đốc. Hệ thống này cho phép thành viên trong nhóm

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Để yêu cầu một kỳ nghỉ,

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thực hiện hoán đổi

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lịch trình, đó là một yêu cầu mở để thay đổi,

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Hoặc đề xuất thay đổi sang một người khác

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đồng nghiệp, được nhắm mục tiêu

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cho một đồng nghiệp cụ thể.

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Tùy thuộc vào người quản lý

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Chấp nhận hoặc từ chối như vậy

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yêu cầu trong khi cũng có

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Khả năng để lại một ghi chú.

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Ví dụ, nhắc nhở người đó

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Kiểm tra ngày làm việc tiếp theo của họ hoặc kiểm tra xem

00:00:49

lịch trình đề xuất là OK. Trả lời một

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yêu cầu ca được thực hiện trong cùng một tab

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như nơi yêu cầu được thực hiện.

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因為班次是開發的工具

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創建計劃，

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系統允許團隊成員

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請求修改

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這樣的時程表給他

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經理。此系統允許團隊成員

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申請假期，

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進行交換

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時程表，這是一個開放的更改請求，

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或向他人提出更改

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同事，這是有針對性的

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具體到同事。

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這取決於經理

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接受或拒絕此類

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請求，同時還具有

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可以留言。

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範例，提醒使用者

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檢查他們的下一個工作日或檢查是否

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建議的時程表是可以的。回復

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移位請求在同一選項卡中完成

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作為請求完成的位置。

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Shifts는 개발 된 도구이기 때문에

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일정을 만들려면

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이 시스템을 통해 팀 멤버는

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수정 요청

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그의 그러한 일정의

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매니저. 이 시스템을 통해 팀 멤버

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휴일을 요청하려면

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변경 요청이 열려 있는 일정은

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또는 다른 변경 제안

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대상인 동료

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특정 동료에게.

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그것은 관리자에게 달려 있습니다

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그러한 수락 또는 거절

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또한

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메모를 남길 수 있습니다.

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예를 들어, 그 사람에게

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다음 근무일을 확인하거나 확인

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제안된 일정은 괜찮습니다.

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동일한 탭에서 교대 요청이 수행됩니다.

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요청이 완료된 위치입니다.

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因为班次是开发的工具

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创建计划，

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系统允许团队成员

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请求修改

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这样的时间表给他

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经理。此系统允许团队成员

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申请假期，

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进行交换

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时间表，这是一个开放的更改请求，

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或向他人提出更改

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同事，这是有针对性的

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具体到同事。

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这取决于经理

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接受或拒绝此类

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请求，同时还具有

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可以留言。

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示例，提醒用户

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检查他们的下一个工作日或检查是否

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建议的时间表是可以的。回复

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移位请求在同一选项卡中完成

00:00:55

作为请求完成的位置。

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As Shifts este un instrument dezvoltat

00:00:04

pentru a crea planificări,

00:00:05

sistemul permite unui membru al echipei să

00:00:08

să solicite o modificare

00:00:09

de un astfel de program pentru a lui

00:00:11

manager. Acest sistem permite membrului echipei

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pentru a solicita o vacanță,

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a face un schimb de

00:00:20

program, care este o cerere deschisă de modificare,

00:00:26

sau propune o schimbare la altul

00:00:29

coleg, care este vizat

00:00:30

unui coleg în mod specific.

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Depinde de manager

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să accepte sau să refuze astfel de

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cerere în timp ce, de asemenea, având, de asemenea,

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posibilitatea de a lăsa o notă.

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Exemplu, reamintind persoanei să

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verificați-le a doua zi lucrătoare sau verificați dacă

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programul propus este OK. Răspunsul la un

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solicitarea de schimbare se face în aceeași filă

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ca în cazul în care cererea a fost făcută.

00:00:02

Como Shifts é uma ferramenta desenvolvida

00:00:04

para criar horários,

00:00:05

o sistema permite que um membro da equipe

00:00:08

solicitar uma modificação

00:00:09

de tal cronograma para o seu

00:00:11

gerente. Este sistema permite que o membro da equipe

00:00:14

para solicitar um feriado,

00:00:18

fazer uma troca de

00:00:20

horário, que é um pedido aberto para mudar,

00:00:26

ou propor uma mudança para outro

00:00:29

colega, que é alvo

00:00:30

para um colega em específico.

00:00:34

Cabe ao gerente

00:00:36

para aceitar ou recusar tais

00:00:38

solicitação, ao mesmo tempo em que ter o

00:00:40

possibilidade de deixar uma nota.

00:00:44

Exemplo, lembrando a pessoa para

00:00:46

verificar o seu próximo dia de trabalho ou verificar se

00:00:49

o cronograma proposto é OK. Respondendo a um

00:00:52

solicitação de turno é feito na mesma guia

00:00:55

como onde o pedido foi feito.

00:00:02

As Shifts - это инструмент, разработанный

00:00:04

для создания расписаний,

00:00:05

Система позволяет члену команды

00:00:08

запросить модификацию

00:00:09

такого графика к своему

00:00:11

управляющий. Эта система позволяет члену команды

00:00:14

заказать отпуск,

00:00:18

сделать своп

00:00:20

расписание, которое является открытым запросом на изменение,

00:00:26

или предложить изменение другому

00:00:29

коллега, который является целевым

00:00:30

коллеге в частности.

00:00:34

Это зависит от менеджера

00:00:36

принять или отклонить такие

00:00:38

запрос при наличии

00:00:40

возможность оставить заметку.

00:00:44

Пример, напоминающий человеку

00:00:46

проверьте их следующий рабочий день или проверьте, если

00:00:49

Предлагаемое расписание в порядке. Ответ на

00:00:52

Запрос сдвига выполняется на той же вкладке

00:00:55

как там, где запрос был выполнен.

00:00:02

เนื่องจาก Shifts เป็นเครื่องมือที่พัฒนาขึ้น

00:00:04

เพื่อสร้างกําหนดการ

00:00:05

ระบบช่วยให้สมาชิกในทีมสามารถ

00:00:08

ร้องขอการแก้ไข

00:00:09

ของตารางเวลาดังกล่าวเพื่อของเขา

00:00:11

ผู้จัดการ ระบบนี้ช่วยให้สมาชิกในทีม

00:00:14

เพื่อขอวันหยุด

00:00:18

ทําการแลกเปลี่ยนของ

00:00:20

กําหนดการซึ่งเป็นคําขอเปิดที่จะเปลี่ยนแปลง

00:00:26

หรือเสนอการเปลี่ยนแปลงไปยังอีก

00:00:29

ผู้ร่วมงาน ซึ่งกําหนดเป้าหมาย

00:00:30

ให้กับเพื่อนร่วมงานที่เฉพาะเจาะจง

00:00:34

มันขึ้นอยู่กับผู้จัดการ

00:00:36

ยอมรับหรือปฏิเสธเช่นนั้น

00:00:38

ขอในขณะที่ยังมี

00:00:40

ความเป็นไปได้ที่จะทิ้งโน้ตไว้

00:00:44

ตัวอย่าง การเตือนบุคคลให้

00:00:46

ตรวจสอบวันทําการถัดไปหรือตรวจสอบว่า

00:00:49

กําหนดการที่เสนอนั้นใช้ได้

00:00:52

การร้องขอกะจะทําในแท็บเดียวกัน

00:00:55

ตามที่คําขอเสร็จสิ้น

00:00:02

Kako je shifts razvijen alat

00:00:04

da biste kreirali rasporede,

00:00:05

sistem omogućava članu tima da

00:00:08

zahtevanje izmene

00:00:09

takvog rasporeda njegovom

00:00:11

menadžer. Ovaj sistem omogućava članu tima

00:00:14

da zatražim letovanje,

00:00:18

napravite zamenu

00:00:20

raspored, koji je otvoren zahtev za promenu,

00:00:26

ili predložiti promenu drugoj

00:00:29

kolega, koji je na meti

00:00:30

kolegi konkretno.

00:00:34

Sve je na menadžeru

00:00:36

da prihvati ili odbije takve

00:00:38

zahtev, a da istovremeno ima

00:00:40

mogućnost ostavljanja na poruku.

00:00:44

Primer, podsećanje osobe da

00:00:46

proverite njihov sledeći radni dan ili proverite da li

00:00:49

predloženi raspored je u redu. Odgovaranje na

00:00:52

zahtev za smenu se obavlja na istoj kartici

00:00:55

kao mesto gde je zahtev obavljen.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

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