Outlook - Use the Scheduling Assistant Tutorial

Discover how to use the scheduling assistant in Outlook to view participants' schedules, detect conflicts, and suggest suitable time slots. Learn how to create new events, invite attendees, and utilize the scheduling poll tool. Master the art of optimizing meeting times and room availability. Check out this tutorial to enhance your collaboration skills!

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Available in Microsoft365

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we'll demonstrate how to use the scheduling assistant in outlook.

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This tool allows you to view participants schedules,

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detect conflicts and suggest suitable time slots when everyone is available

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first, create a new event,

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add a title for the meeting,

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then go to the scheduling assistant tab,

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select a date for the meeting

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set the start

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and end times

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to invite attendees. Click on add required attendee

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if you want to invite others who are not required to attend, click add,

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optional attendee

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and then select in the list.

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If your organization has meeting rooms set up,

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you can also select one by clicking on add a room

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which will show you the availability of those rooms as well.

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The assistant enables you to view the availability of each participant.

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Each color on the calendar has a specific meaning

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which is displayed at the bottom of the window

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to adjust the meeting time, drag the time slots in the calendar.

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If one of the participants is unavailable at the selected time,

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the assistant will indicate this below their email address.

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If the person's calendars are not properly filled in or if there

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are attendees outside your organization you can use the scheduling poll tool.

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This feature allows you to ensure that the chosen date works for

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everyone by giving participants the option to vote on the best time

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to learn more about this tool.

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I recommend checking out the dedicated tutorial on this topic

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once you've set up all the meeting details, click send

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and there you have it. You now know how to use the scheduling assistant in outlook.

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