Teams - Manage Storage Spaces on Teams Tutorial
Manage your Teams storage efficiently. Learn how to organize and optimize your files, share documents and manage permissions for smooth collaboration. Ideal for Teams users who want to control their storage space.
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Responding or Reacting to a Message
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Enabling Subtitles During a Meeting
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Finding and Installing Teams for Mobile
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Overview of conversations
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Set up and customize your teams
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Private and small group chats
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Manage your teams
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How to start a Teams meeting from Klaxoon?
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How to integrate Klaxoon directly into a Teams meeting?
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Send an Email to a Team
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Introduction to Teams
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Schedule Message Delivery
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Apply a Specific Policy to a User
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Chancing Your Status
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Share content in meetings
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Presentation of the desktop application
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Interface Overview
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Take notes in meetings
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Invite external guests
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Understand the differences between Connectors, Applications and Tabs
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Use and co-edit files
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Generate a presence report
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Starting a Conversation
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File Management
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Interact in a conversation
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Following your activities and your team's activities
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Isolate a conversation window
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Finding Help?
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Searching for Items or People
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Sharing Content in a Meeting
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Enabling Mobile Notifications
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Creating a Channel
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Store files in conversations
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Copilot in Teams Conversations
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Copilot After Teams Meetings
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End the Event and Gather Statistics
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Secure Teams Upon Creation
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The New Calendar
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Block unwanted calls
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Sections
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Customizing Views
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Manage simultaneous calls
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Set call forwarding to external numbers
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Disable all call forwarding
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Live transcription and generate summaries via AI
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Configure call privacy and security settings
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Use the "Do Not Disturb" function for calls
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Ring multiple devices simultaneously
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Join a group
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Understanding the different types and roles of team sites in SharePoint
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Back up and saving notes
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How to approve a request
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Access to your recent documents
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How to request an approval
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Creating or Joining a Team
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Manage a meeting
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Overview of conversations
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Private and small group chats
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How to start a Teams meeting from Klaxoon?
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How to integrate Klaxoon directly into a Teams meeting?
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Take notes in meetings
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Create a SharePoint site
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File Management
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Posting in a Channel
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Create Approval Templates
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Managing Teams and Channels
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Make a New Approval Request
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Creating a Channel
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Store files in conversations
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Copilot in Teams Conversations
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Create a SharePoint Lists
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Copilot After Teams Meetings
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Create and Send Signatures with Dedicated Services
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Generate a usage report for my SharePoint site
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Copilot During Teams Meetings
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Work together on the same document
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Manage Document Approval
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Use version history
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Customise my site Homepage
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Open and work on a document
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Synchronise a SharePoint document library
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Rename and find a document
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Add and Explore Workflows
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Find All Shares from the Same Person
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Make a File Request
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The Bcc Field in Detail
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Use the Meeting Dashboard
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Create an appointment or meeting
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Create a Meeting Poll
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Send Emails on Behalf of Someone Else
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Share a task list
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Respond to a meeting
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Respond to a Meeting Poll
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Open a Shared Calendar
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Use the Scheduling Assistant
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Collaborate directly during an event with Microsoft Loop and Outlook
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Use a Shared Mailbox
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Share Your Calendar
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Prevent transfer for a meeting
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Calendar Delegation Setup
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Share a document securely with Outlook
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Mailbox Delegation Setup
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Create and Manage Appointments in Delegated Calendars
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View Other Calendars
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Respond to invitations as a delegate
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SharePoint Page Co-Editing: Collaborate in Real Time
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Personality and tone for a believable rendering
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Format and example for optimal results
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The Importance of Context in Your Applications
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Task Accuracy in Prompting
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The Basis of Prompting in Conversational AI
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What is a prompt in conversational AI?
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Extract Text from an Image
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Query an Attached Meeting
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Plan with Copilot
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Add Speaker Notes
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Project mode
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Analyze the Copilot Studio agent
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Copilot Studio agent settings
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Introducing to SharePoint Premium
- 00:47
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Create a call group
- 01:15
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Use call delegation
- 01:07
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Assign a delegate for your calls
- 01:08
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Ring multiple devices simultaneously
- 01:36
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Use the "Do Not Disturb" function for calls
- 01:28
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Manage advanced call notifications
- 01:29
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Configure audio settings for better sound quality
- 02:08
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Block unwanted calls
- 01:24
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Disable all call forwarding
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- 02:01
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Update voicemail forwarding settings
- 01:21
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- 01:02
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Set call forwarding to external numbers
- 01:03
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Manage voicemail messages
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Access voicemail via mobile and PC
- 02:03
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Other Coaches
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Prompt coach
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Rewrite with Copilot
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Action Function
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Search Function
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Sections
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Objectifs :
This document aims to provide a comprehensive overview of the file management features available in the Organization Eight Channel and OneDrive, highlighting how to effectively share, access, and manage files within these platforms.
Chapitres :
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Introduction to File Management in Organization Eight Channel
The Organization Eight Channel offers a dedicated file library that facilitates easy sharing and access to files specific to the channel. This feature enhances collaboration among channel members by allowing them to find and utilize information efficiently. -
Accessing the File Library
To access the file library, click on the 'Files' tab. This will display all files created and shared by channel members. Users can create new folders and upload files directly from their computers, ensuring that these files are stored specifically within this channel. -
File Management Options
When you select or right-click on a file, seven options become available: - Open in the browser - Move to another channel - Copy to another channel - Download - Delete - Rename - Convert to a tab These options provide flexibility in managing files according to your needs. -
Navigating OneDrive
In addition to the channel's file library, users can access OneDrive through the navigation pane on the left side of the application. Unlike the channel's files tab, OneDrive contains all documents uploaded and viewed, organized into several views: - Home: Displays the history of Microsoft 365 documents viewed or modified. - My Files: Lists items stored in OneDrive. - Shared: Contains documents shared in team conversations. - Favorites: Shows preferred documents from OneDrive or other applications. - Recycle Bin: Holds deleted OneDrive files. - Browsing Files by Sender: Lists documents shared with you. - Browsing Files by Meetings: Displays documents shared during meetings. -
Conclusion
Understanding the file management features in the Organization Eight Channel and OneDrive is crucial for effective collaboration. By utilizing these tools, team members can streamline their workflow, ensuring that important documents are easily accessible and well-organized.
FAQ :
What is a Channel in Microsoft Teams?
A Channel in Microsoft Teams is a dedicated space for team members to communicate and collaborate on specific topics or projects, where they can share files and have discussions.
How do I upload files to a Channel?
To upload files to a Channel, click on the Files Tab, then select the option to create new folders or upload files from your computer. The files will be accessible to all authorized channel members.
What options do I have when I right-click on a file?
When you right-click on a file, you have several options including opening it in the browser, moving or copying it to another channel, downloading, deleting, renaming, or converting it to a tab.
What is OneDrive and how does it relate to Microsoft Teams?
OneDrive is a cloud storage service that allows users to store and access files online. In Microsoft Teams, you can access files stored in OneDrive as well as files shared within Teams.
How can I find deleted files in OneDrive?
Deleted files in OneDrive can be found in the Recycle Bin, where you can restore them if needed.
Quelques cas d'usages :
Project Collaboration
Teams can use the Channel's File Library to share project documents, ensuring all members have access to the latest versions and can collaborate effectively.
Document Management
By organizing files into folders within a Channel, teams can streamline document management, making it easier to locate and access important files.
File Sharing Across Teams
Using the right-click options on files, team members can easily share documents with other channels, enhancing collaboration across different teams.
Accessing Historical Documents
Members can view their document history in OneDrive to track changes and access previously modified files, which is useful for maintaining project continuity.
Restoring Deleted Files
If a file is accidentally deleted, team members can restore it from the Recycle Bin in OneDrive, ensuring that important documents are not permanently lost.
Glossaire :
Channel
A designated space within a platform where members can communicate, share files, and collaborate on projects.
File Library
A collection of files that can be shared and accessed by members of a specific channel.
Files Tab
A section within a channel that allows users to view, upload, and manage files shared by channel members.
Folders
Organizational units used to group related files together for easier access and management.
OneDrive
A cloud storage service from Microsoft that allows users to store files online and access them from any device.
Microsoft Teams
A collaboration platform that integrates with Microsoft 365, allowing users to chat, meet, and share files.
Recycle Bin
A storage area for deleted files that can be restored if needed.
Shared Files
Documents or files that have been made accessible to other users within a platform or application.