Outlook - Schedule sending emails in Outlook Tutorial

In this video, you will learn about scheduling the sending of emails in Outlook.
The video covers how to install the Insights add-in and enable the delay email delivery feature.
This allows you to write and send emails that will only leave when your coworkers are working.
By activating this feature, the system will prompt you to postpone the sending if your coworker is outside their working hours.
This will help you observe your coworkers' right to disconnect and ensure effective communication.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive understanding of how to utilize the email scheduling feature in Outlook to respect coworkers' right to disconnect. It outlines the steps to enable delayed email delivery, ensuring that emails are sent during working hours.

Chapitres :

Introduction
In today's work environment, respecting coworkers' right to disconnect is crucial. This guide explains how to schedule emails in Outlook, allowing managers and employees to communicate effectively without infringing on personal time.
Understanding the Right to Disconnect
The right to disconnect refers to the ability of employees to disengage from work communications outside of their designated working hours. This practice promotes work-life balance and mental well-being.
Scheduling Emails in Outlook
To ensure that emails are sent during coworkers' working hours, Outlook provides a feature to delay email delivery. This allows users to draft emails at their convenience while ensuring they reach recipients at appropriate times.
Steps to Enable Delayed Email Delivery
Follow these steps to activate the delayed email delivery feature in Outlook: 1. **Install the Insights Add-in**: Begin by installing the Insights add-in, which facilitates the delay in email submissions. 2. **Access Delay Email Delivery**: Click on 'Insights' in the Outlook menu and select the first option, 'Delay Email Delivery.' 3. **Activate Deferred Sending**: Enable the deferred sending feature. This can be toggled on or off at any time. 4. **Draft Your Email**: When composing an email, the system will automatically check if the recipient is outside their working hours. 5. **Postpone Sending**: If the recipient is unavailable, you will be prompted to postpone the sending of your email.
Practical Example
For instance, if a manager wishes to work late at night or during weekends, they can draft emails and schedule them to be sent during their coworkers' working hours. This ensures that the communication is respectful of their time.
Conclusion
Utilizing the delayed email delivery feature in Outlook is a simple yet effective way to honor the right to disconnect. By following the outlined steps, employees can maintain a healthy work-life balance while ensuring important communications are sent at appropriate times.

FAQ :

What is the Right to Disconnect?

The Right to Disconnect is a policy that allows employees to refrain from engaging in work-related communications outside of their designated working hours, promoting work-life balance.

How can I schedule emails in Outlook?

To schedule emails in Outlook, you can use the Insights Add-in to enable the Delay Email Delivery feature, allowing you to write emails that will be sent at a later time when your coworkers are working.

Can I activate or deactivate the deferred sending feature anytime?

Yes, the deferred sending feature can be activated or deactivated at any time, giving you flexibility in managing your email communications.

What happens if I try to send an email outside of my coworker's working hours?

If you attempt to send an email outside of your coworker's working hours, the system will prompt you to postpone the sending, ensuring that the email is delivered during their working hours.

Is the Insights Add-in available for all Outlook users?

The availability of the Insights Add-in may depend on your organization's subscription plan and the version of Outlook you are using. Check with your IT department for more information.

Quelques cas d'usages :

Managing Team Communications

As a manager, you can use the Delay Email Delivery feature to schedule emails to your team during their working hours, ensuring that they receive important updates without feeling pressured to respond outside of work hours.

Work-Life Balance for Remote Employees

For remote employees who may work flexible hours, using the deferred sending feature allows them to draft emails at any time but ensures that their colleagues only receive them during agreed working hours, promoting a healthier work-life balance.

Improving Email Etiquette

By utilizing the Insights Add-in to delay email delivery, employees can improve their email etiquette by respecting their coworkers' time and reducing the likelihood of after-hours work interruptions.

Enhancing Productivity

Using the deferred sending feature can enhance productivity by allowing employees to focus on their tasks without the distraction of incoming emails outside of working hours, leading to more efficient work processes.

Glossaire :

Right to Disconnect

A legal or organizational policy that allows employees to disengage from work-related communications outside of their official working hours.

Outlook

A personal information manager from Microsoft that includes email, calendar, task management, and contact management functionalities.

Insights Add-in

A feature in Microsoft Outlook that provides additional functionalities, such as delaying email delivery, to enhance user experience.

Delay Email Delivery

A feature that allows users to schedule emails to be sent at a later time, ensuring that recipients receive them during their working hours.

Deferred Sending

The process of postponing the delivery of an email until a specified time, which can be activated or deactivated by the user.

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In order to observe our coworkers right

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to disconnect, we can specifically

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schedule the sending of emails during

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their working hours in outlook.

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You can install the insights add in

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into delay email submissions.

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For example, if I am a manager and I want

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to work late at night or even on weekends,

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I can write and send emails that will

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only leave when my coworkers are working.

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To enable it, click "insights"

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in the first option.

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Delay email delivery.

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It is necessary to activate

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the deferred sending.

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This feature can be activated

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and deactivated anytime.

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When we draft an email to recipient,

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the system will identify that

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our coworker is outside his or

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her working hours and we will be

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prompted to postpone the sending.

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من أجل مراعاة زملائنا في العمل الحق

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لقطع الاتصال، يمكننا على وجه التحديد

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جدولة إرسال رسائل البريد الإلكتروني أثناء

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ساعات عملهم في النظرة.

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يمكنك تثبيت الإحصاءات إضافة في

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في تأخير إرسال البريد الإلكتروني.

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على سبيل المثال، إذا كنت مديرا وأريد

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للعمل في وقت متأخر من الليل أو حتى في عطلة نهاية الأسبوع،

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يمكنني كتابة وإرسال رسائل البريد الإلكتروني التي سوف

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ارحل فقط عندما يعمل زملائي في العمل

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لتمكينه، انقر فوق "رؤى"

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في الخيار الأول.

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تأخير تسليم البريد الإلكتروني.

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من الضروري تنشيط

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الإرسال المؤجل.

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يمكن تنشيط هذه الميزة

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و تم إلغاء تنشيطه في أي وقت.

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عندما نقوم بصياغة رسالة بريد إلكتروني إلى المستلم،

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النظام سوف يحدد أن

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زميلنا في العمل خارج بلده أو

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ساعات عملها و سنكون

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المطالبة بتأجيل الإرسال.

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İş arkadaşlarımızı doğru gözlemlemek için

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bağlantıyı kesmek için, özellikle

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sırasında e-posta göndermeyi zamanlama

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görünümdeki çalışma saatleri.

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İçgörüleri yükleyebilirsiniz

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e-posta gönderimlerini geciktirmek için.

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Örneğin, bir yöneticiysem ve

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gece geç saatlere kadar hatta hafta sonları çalışmak,

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Yazabilir ve gönderebilirim.

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Sadece iş arkadaşlarım çalışırken giderim.

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Etkinleştirmek için "içgörüler"i tıklatın

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ilk seçenekte.

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E-posta teslimatsını geciktirin.

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Etkinleştirmek gerekir

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ertelenmiş gönderme.

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Bu özellik etkinleştirilebilir

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ve her zaman devre dışı bırakılır.

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Alıcıya bir e-posta hazırladığımız zaman,

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Sistem bunu belirler

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bizim iş arkadaşı onun dışında veya

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çalışma saatleri ve biz olacağız

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göndermeyi ertelemek için istendi.

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A fim de observar os nossos colegas direito

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para desligar, podemos especificamente

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agendar o envio de e-mails durante

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seu horário de trabalho em perspetiva.

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Pode instalar os insights adicionam

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para atrasar submissões de e-mail.

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Por exemplo, se eu sou um gerente e eu quero

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para trabalhar até tarde da noite ou mesmo nos fins de semana,

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Posso escrever e enviar e-mails que irão

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só sai quando os meus colegas estão a trabalhar.

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Para o ativar, clique em "insights"

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na primeira opção.

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Atrase a entrega de e-mail.

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É necessário ativar

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o envio adiado.

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Esta funcionalidade pode ser ativada

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e desativado a qualquer momento.

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Quando redigimos um e-mail para o destinatário,

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o sistema vai identificar que

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nosso colega de trabalho está fora da sua ou

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seu horário de trabalho e seremos

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levou a adiar o envio.

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Con el fin de observar bien a nuestros compañeros de trabajo

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para desconectar, podemos específicamente

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programar el envío de correos electrónicos durante

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sus horas de trabajo en perspectiva.

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Puede instalar el agregado insights

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en retrasar los envíos de correo electrónico.

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Por ejemplo, si soy gerente y quiero

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para trabajar hasta altas horas de la noche o incluso los fines de semana,

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Puedo escribir y enviar correos electrónicos que

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solo me voy cuando mis compañeros de trabajo están trabajando.

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Para habilitarlo, haga clic en "insights"

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en la primera opción.

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Retrasar la entrega del correo electrónico.

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Es necesario activar

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el envío diferido.

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Esta función se puede activar

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y desactivado en cualquier momento.

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Cuando redactamos un correo electrónico al destinatario,

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el sistema identificará que

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nuestro compañero de trabajo está fuera de su o

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sus horas de trabajo y seremos

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se le pidió que pospusiera el envío.

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Al fine di osservare il diritto dei nostri colleghi

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per disconnetterci, possiamo specificamente

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pianificare l'invio di e-mail durante

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il loro orario di lavoro in prospettiva.

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È possibile installare il componente aggiuntivo Insights

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in ritardare l'invio di e-mail.

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Ad esempio, se sono un manager e voglio

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lavorare a tarda notte o anche nei fine settimana,

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Posso scrivere e inviare e-mail che

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lascia solo quando i miei colleghi stanno lavorando.

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Per abilitarlo, fai clic su "approfondimenti"

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nella prima opzione.

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Ritardare la consegna delle e-mail.

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È necessario attivare

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l'invio differito.

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Questa funzione può essere attivata

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e disattivato in qualsiasi momento.

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Quando redige un'e-mail al destinatario,

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Il sistema identificherà che

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il nostro collega è al di fuori del suo o

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il suo orario di lavoro e noi saremo

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richiesto di posticipare l'invio.

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Um das Recht unserer Mitarbeiter zu beachten

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Um die Verbindung zu trennen, können wir gezielt

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Planen Sie den Versand von E-Mails während

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ihre Arbeitszeiten in Aussicht.

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Sie können das Insights-Add-In installieren.

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E-Mail-Übermittlungen verzögern.

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Zum Beispiel, wenn ich ein Manager bin und ich möchte

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spät in der Nacht oder sogar am Wochenende zu arbeiten,

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Ich kann E-Mails schreiben und senden, die

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gehen Sie nur, wenn meine Kollegen arbeiten.

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Um es zu aktivieren, klicken Sie auf "Insights"

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in der ersten Option.

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Verzögern Sie die E-Mail-Zustellung.

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Es ist notwendig zu aktivieren

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das verzögerte Senden.

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Diese Funktion kann aktiviert werden

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und jederzeit deaktiviert.

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Wenn wir eine E-Mail an den Empfänger verfassen,

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Das System erkennt, dass

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unser Kollege außerhalb seiner oder

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ihre Arbeitszeiten und wir werden

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aufgefordert, den Versand zu verschieben.

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為了觀察我們的同事的權利

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斷開連接，我們可以具體

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安排電子郵件發送期間

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他們的工作時間的前景。

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您可以安裝添加的見解

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延遲提交電子郵件。

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例如，如果我是經理，我想要

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深夜甚至週末上班

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我可以寫和發送電子郵件，將

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只有當我的同事工作的時候才離開。

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要啟用它，請按兩下「洞察"

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在第一個選項中。

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延遲電子郵件遞送。

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有必要啟動

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遞延發送。

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此功能可以啟動

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並隨時停用。

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當我們起草電子郵件給收件者時，

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系統將識別這一點

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我們的同事在他或他之外

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她的工作時間，我們將

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提示推遲發送。

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Om onze collega's goed te observeren

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om de verbinding te verbreken, kunnen we specifiek

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plan het verzenden van e-mails tijdens

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hun werktijden in outlook.

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U kunt de insights add-in installeren

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in het vertragen van e-mailinzendingen.

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Bijvoorbeeld als ik een manager ben en ik wil

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om 's avonds laat of zelfs in het weekend te werken,

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Ik kan e-mails schrijven en verzenden die

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ga alleen weg als mijn collega's aan het werk zijn.

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Om het in te schakelen, klikt u op "inzichten"

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in de eerste optie.

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E-mailbezorging vertragen.

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Het is noodzakelijk om te activeren

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de uitgestelde verzending.

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Deze functie kan worden geactiveerd

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en op elk gewenst moment gedeactiveerd.

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Wanneer we een e-mail naar de ontvanger opstellen,

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het systeem zal identificeren dat

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onze collega is buiten zijn of

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haar werktijden en wij zullen

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gevraagd om de verzending uit te stellen.

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Để quan sát đồng nghiệp của chúng tôi đúng

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để ngắt kết nối, chúng ta có thể đặc biệt

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lên lịch gửi email trong thời gian

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giờ làm việc của họ trong triển vọng.

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Bạn có thể cài đặt thông tin chi tiết thêm vào

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trì hoãn gửi email.

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Ví dụ, nếu tôi là một người quản lý và tôi muốn

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Để làm việc vào ban đêm hoặc thậm chí vào cuối tuần,

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Tôi có thể viết và gửi email mà sẽ

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Chỉ rời đi khi đồng nghiệp của tôi đang làm việc.

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Để bật nó, hãy nhấp vào "thông tin chi tiết"

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trong lựa chọn đầu tiên.

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Trì hoãn việc gửi email.

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Cần phải kích hoạt

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việc gửi hoãn lại.

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Tính năng này có thể được kích hoạt

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và ngừng hoạt động bất cứ lúc nào.

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Khi chúng tôi soạn thảo email cho người nhận,

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Hệ thống sẽ xác định rằng

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Đồng nghiệp của chúng tôi ở bên ngoài hoặc

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Giờ làm việc của cô ấy và chúng tôi sẽ

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Bị nhắc nhở hoãn việc gửi.

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Untuk mengamati rekan kerja kita dengan benar

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Untuk memutuskan sambungan, kita dapat secara khusus

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menjadwalkan pengiriman email selama

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jam kerja mereka dalam pandangan.

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Anda dapat menginstal add in wawasan

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untuk menunda pengiriman email.

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Misalnya, jika saya seorang manajer dan saya ingin

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untuk bekerja larut malam atau bahkan pada akhir pekan,

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Saya bisa menulis dan mengirim email yang akan

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Hanya pergi ketika rekan kerja saya bekerja.

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Untuk mengaktifkannya, klik "wawasan"

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dalam pilihan pertama.

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Tunda pengiriman email.

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Hal ini diperlukan untuk mengaktifkan

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pengiriman yang ditangguhkan.

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Fitur ini dapat diaktifkan

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dan dinonaktifkan kapan saja.

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Ketika kita menyusun email ke penerima,

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Sistem akan mengidentifikasi bahwa

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Rekan kerja kita berada di luar atau

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Jam kerjanya dan kita akan

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Diminta untuk menunda pengiriman.

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私たちの同僚を正しく守るために

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切断するには、具体的に

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中に電子メールの送信をスケジュールする

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彼らの労働時間は見通しで。

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インサイト追加をインストールできます。

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遅延電子メールの送信に。

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たとえば、私がマネージャーで、私が望むなら

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夜遅く、あるいは週末に働くために、

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私は、作成し、電子メールを送信することができます

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私の同僚が働いているときだけ去ります。

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有効にするには、「インサイト」をクリックします。

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最初のオプションで。

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電子メールの配信を遅らせる。

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アクティブ化する必要があります。

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遅延送信。

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この機能は、アクティブ化することができます

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いつでも非アクティブ化されます。

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受信者にメールを下書きすると、

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システムは、そのことを識別します。

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私たちの同僚は彼の外にいるか

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彼女の労働時間と私たちは

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送信を延期するよう求められた。

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우리의 동료를 바로 관찰하기 위해

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연결을 끊기 위해, 우리는 특히 할 수 있습니다

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동안 이메일 전송 예약

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그들의 근무 시간 전망.

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인사이트를 설치할 수 있습니다.

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이메일 제출을 지연시.

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예를 들어, 내가 매니저이고 원하는 경우

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늦은 밤이나 주말에도 일하되,

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나는 작성하고 이메일을 보낼 수 있습니다

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동료들이 일할 때만 떠나십시오.

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이를 활성화하려면 "인사이트"를 클릭합니다.

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첫 번째 옵션입니다.

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이메일 전송을 지연합니다.

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활성화가 필요합니다.

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지연된 전송.

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이 기능을 활성화할 수 있습니다.

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언제든 비활성화됩니다.

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수신자에게 이메일을 작성할 때

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시스템은

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우리의 동료는 그 또는 그 밖에

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그녀의 근무 시간과 우리는

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전송을 연기하라는 메시지가 표시됩니다.

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为了正确观察我们的同事

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要断开连接，我们可以专门

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安排在以下时间内发送电子邮件

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他们的工作时间展望。

00:00:10

您可以安装见解加载项

00:00:12

延迟电子邮件提交。

00:00:13

例如，如果我是经理，并且我想要

00:00:17

在深夜甚至周末工作，

00:00:20

我可以写和发送电子邮件，这些电子邮件将

00:00:22

只有当我的同事工作时才离开。

00:00:25

要启用它，请单击"见解"

00:00:27

在第一个选项中。

00:00:29

延迟电子邮件送达。

00:00:30

必须激活

00:00:33

延迟发送。

00:00:35

此功能可以激活

00:00:38

并随时停用。

00:00:40

当我们起草给收件人的电子邮件时，

00:00:43

系统将识别

00:00:45

我们的同事在他的或

00:00:47

她的工作时间，我们将

00:00:50

提示推迟发送。

00:00:02

Pentru a ne respecta dreptul de colegi

00:00:04

pentru a ne deconecta, putem în mod specific

00:00:06

programați trimiterea de e-mailuri în timpul

00:00:08

programul lor de lucru în perspectivă.

00:00:10

Puteți instala adăugarea de statistici

00:00:12

în întârzierea trimiterilor prin e-mail.

00:00:13

De exemplu, dacă sunt manager și vreau

00:00:17

să lucreze noaptea târziu sau chiar în weekend,

00:00:20

Pot să scriu și să trimit e-mailuri care vor

00:00:22

pleacă doar când colegii mei lucrează.

00:00:25

Pentru a-l activa, faceți clic pe "statistici"

00:00:27

în prima opțiune.

00:00:29

Întârzie livrarea e-mailului.

00:00:30

Este necesar să se activeze

00:00:33

trimiterea amânată.

00:00:35

Această caracteristică poate fi activată

00:00:38

și dezactivat oricând.

00:00:40

Când redactăm un e-mail către destinatar,

00:00:43

sistemul va identifica acest lucru

00:00:45

colegul nostru este în afara lui sau

00:00:47

programul ei de lucru și vom fi

00:00:50

a cerut amânarea trimiterii.

00:00:02

A fim de observar nossos colegas de trabalho direito

00:00:04

para desconectar, podemos especificamente

00:00:06

agendar o envio de e-mails durante

00:00:08

suas horas de trabalho em perspectiva.

00:00:10

Você pode instalar os insights adicionados

00:00:12

em envios de e-mails atrasados.

00:00:13

Por exemplo, se eu sou um gerente e eu quero

00:00:17

para trabalhar tarde da noite ou mesmo nos fins de semana,

00:00:20

Eu posso escrever e enviar e-mails que vão

00:00:22

Só saio quando meus colegas de trabalho estão trabalhando.

00:00:25

Para habilitá-lo, clique em "insights"

00:00:27

na primeira opção.

00:00:29

Atrasar a entrega de e-mails.

00:00:30

É necessário ativar

00:00:33

o envio adiado.

00:00:35

Este recurso pode ser ativado

00:00:38

e desativado a qualquer momento.

00:00:40

Quando elaboramos um e-mail para o destinatário,

00:00:43

o sistema vai identificar que

00:00:45

nosso colega de trabalho está fora de seu ou

00:00:47

suas horas de trabalho e nós seremos

00:00:50

solicitado a adiar o envio.

00:00:02

Для того, чтобы правильно наблюдать за нашими коллегами

00:00:04

чтобы отключиться, мы можем специально

00:00:06

запланировать отправку электронных писем во время

00:00:08

их рабочее время в перспективе.

00:00:10

Вы можете установить добавить статистику в

00:00:12

в задержку отправки электронной почты.

00:00:13

Например, если я менеджер и хочу

00:00:17

работать поздно ночью или даже в выходные дни,

00:00:20

Я могу писать и отправлять электронные письма, которые

00:00:22

уходит только тогда, когда мои коллеги работают.

00:00:25

Чтобы включить его, нажмите «Insights»

00:00:27

в первом варианте.

00:00:29

Задержка доставки электронной почты.

00:00:30

Необходимо активировать

00:00:33

отложенная отправка.

00:00:35

Эта функция может быть активирована

00:00:38

и деактивируется в любое время.

00:00:40

Когда мы составляем электронное письмо получателю,

00:00:43

Система определит, что

00:00:45

наш коллега находится за пределами своего или

00:00:47

ее рабочее время и мы будем

00:00:50

предложено отложить отправку.

00:00:02

เพื่อสังเกตเพื่อนร่วมงานของเราอย่างถูกต้อง

00:00:04

เพื่อตัดการเชื่อมต่อ, เราสามารถโดยเฉพาะ

00:00:06

กําหนดเวลาการส่งอีเมลระหว่าง

00:00:08

ชั่วโมงทํางานของพวกเขาในแนวโน้ม

00:00:10

คุณสามารถติดตั้งข้อมูลเชิงลึกที่เพิ่มเข้ามาได้

00:00:12

เพื่อชะลอการส่งอีเมล

00:00:13

ตัวอย่างเช่นถ้าฉันเป็นผู้จัดการและฉันต้องการ

00:00:17

ทํางานดึกหรือแม้แต่วันหยุดสุดสัปดาห์

00:00:20

ฉันสามารถเขียนและส่งอีเมลที่จะ

00:00:22

ออกไปเมื่อเพื่อนร่วมงานของฉันทํางานเท่านั้น

00:00:25

หากต้องการเปิดใช้งานให้คลิก "ข้อมูลเชิงลึก"

00:00:27

ในตัวเลือกแรก

00:00:29

หน่วงเวลาการส่งอีเมล

00:00:30

มีความจําเป็นต้องเปิดใช้งาน

00:00:33

การส่งที่เลื่อนเวลา

00:00:35

คุณลักษณะนี้สามารถเปิดใช้งานได้

00:00:38

และปิดใช้งานได้ตลอดเวลา

00:00:40

เมื่อเราร่างอีเมลถึงผู้รับ

00:00:43

ระบบจะระบุว่า

00:00:45

เพื่อนร่วมงานของเราอยู่นอกหรือ

00:00:47

ชั่วโมงการทํางานของเธอและเราจะ

00:00:50

ได้รับพร้อมท์ให้เลื่อนการส่งออกไป

00:00:02

Da bi dobro posmatrali naše saradnike

00:00:04

da prekinemo vezu, možemo konkretno

00:00:06

planiranje slanja e-poruka tokom

00:00:08

njihovo radno vreme u izgledu.

00:00:10

Možete da instalirate dodatne uvide

00:00:12

u odlaganje prosleđivanja e-pošte.

00:00:13

Na primer, ako sam menadžer i želim

00:00:17

raditi do kasno u noć ili čak vikendom,

00:00:20

Mogu da pišem i šaljem mejlove koji će

00:00:22

Odlazi samo kada moji saradnici rade.

00:00:25

Da biste ga omogućili, kliknite na dugme "uvidi"

00:00:27

u prvoj opciji.

00:00:29

Odložite isporuku e-pošte.

00:00:30

Neophodno je aktivirati

00:00:33

odloženo slanje.

00:00:35

Ova funkcija se može aktivirati

00:00:38

i deaktiviran u bilo koje vreme.

00:00:40

Kada izrađujemo e-poruku primaocu,

00:00:43

sistem će identifikovati da

00:00:45

naš saradnik je izvan svog ili

00:00:47

njeno radno vreme i bićemo

00:00:50

upitan da odloži slanje.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

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