Outlook - Manage new message notifications Tutorial

Stay updated with instant alerts for new messages in Outlook! This video demonstrates how to customize notifications, including enabling system notifications and disabling battery saver for proper functionality. You'll learn to choose sound alerts, receive notifications for favorite contacts, and react to messages. Don't miss out on the efficient management of new message notifications!

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Available in Microsoft365

Objectifs :

This video aims to teach users how to customize their notification settings in Outlook to receive instant alerts for new messages, ensuring they stay updated without the need to constantly check their inbox.

Chapitres :

Introduction to Outlook Notifications
Receiving instant alerts for new messages in Outlook helps you stay updated without the need to constantly check your inbox. This guide will walk you through the steps to customize these notifications effectively.
Accessing Notification Settings
To begin customizing your notifications, access the settings by clicking on the icon located at the top right corner of the Outlook screen. From there, select 'General' and then proceed to 'Notifications'.
Enabling System Notifications
Before you start, ensure that your system notifications are enabled. Click on 'Windows Notification Settings' to open the relevant settings. If notifications are not already activated, enable this option and close the window to ensure proper functionality. Additionally, make sure to disable the battery saver to avoid interruptions.
Customizing Outlook Notifications
Now, let's customize the notifications. Expand the 'Notifications in Outlook' section by clicking the arrow. If you wish to hear sounds during notifications, check the corresponding option. This feature allows notifications to appear even when the application is closed.
Setting Notification Preferences
Enable notifications by toggling the button to 'On' and then expanding it to have notifications displayed in the bottom corner of your screen when you receive a new email. You can choose to be notified only when the email is from one of your favorite contacts by marking the appropriate option.
Receiving Alerts for Reactions and Mentions
Select the alert option to receive notifications when someone reacts to your message. By enabling this feature, your notifications will also appear in the notification pane. You will receive similar notifications for emails in which you are mentioned if you enable this option.
Conclusion
That's it! You now have the knowledge to customize your notifications for new emails in Outlook, ensuring you stay informed without the hassle of constantly checking your inbox.

FAQ :

How do I enable notifications for new emails in Outlook?

To enable notifications for new emails in Outlook, access the settings by clicking the icon at the top right corner, select 'General', then 'Notifications'. Ensure system notifications are enabled and customize your preferences for alerts.

What should I do if I am not receiving notifications from Outlook?

If you are not receiving notifications, check that your system notifications are enabled, ensure the battery saver is disabled, and verify that the notification settings in Outlook are properly configured.

Can I customize the sound for notifications in Outlook?

Yes, you can customize the sound for notifications in Outlook by expanding the notifications section in the settings and checking the option to emit sounds during notifications.

What are desktop notifications?

Desktop notifications are alerts that appear on your screen, typically in the bottom corner, to inform you of new emails or updates, even when the Outlook application is closed.

How can I receive notifications only from my favorite contacts?

To receive notifications only from your favorite contacts, you can select the option to be notified only when emails are received from those contacts in the Outlook notification settings.

Quelques cas d'usages :

Improving Email Response Time

By enabling and customizing notifications in Outlook, professionals can respond to important emails promptly, improving communication efficiency and reducing response times.

Managing Workload Effectively

Using notifications to prioritize emails from favorite contacts allows users to manage their workload more effectively, ensuring that critical messages are addressed first.

Staying Updated During Meetings

Professionals can enable desktop notifications to stay updated on important emails while in meetings, ensuring they do not miss crucial communications without being distracted.

Enhancing Team Collaboration

By receiving notifications for messages where they are mentioned, team members can enhance collaboration and ensure they are aware of discussions relevant to their work.

Balancing Notifications and Focus

Disabling the battery saver and customizing notification settings allows users to balance staying informed with maintaining focus on their tasks, reducing interruptions from less important emails.

Glossaire :

Notifications

Alerts that inform users about new messages or updates in applications, allowing them to stay informed without actively checking the application.

Outlook

A personal information manager from Microsoft, primarily used for email communication, calendar scheduling, task management, and contact management.

System Notifications

Alerts generated by the operating system to inform users about events or updates from applications.

Battery Saver

A feature in operating systems that reduces the device's power consumption to extend battery life, which may limit notifications and background activity.

Desktop Notifications

Alerts that appear on the desktop screen, typically in the corner, to inform users of new messages or updates.

Notification Pane

A section of the user interface where notifications are displayed, allowing users to view recent alerts and messages.

Favorite Contacts

Contacts that a user has marked as important, allowing for prioritized notifications when they send messages.

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you stay updated without constantly checking your inbox.

00:00:08

This video will show you how to customize these notifications,

00:00:13

access the settings by clicking on the icon at the top right corner of the screen.

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Select general

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then proceed to notifications

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before you begin. Make sure your system notifications are enabled,

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click on windows notification settings

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and then open.

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So that outlook redirects you to these settings.

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If not already activated, enable this option and close the window

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to ensure proper functionality. You must also disable the battery saver.

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Excellent. Now we will proceed to customize the notifications,

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expand the notifications in outlook section by clicking the arrow,

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check this option. If you wish to emit sounds during notifications.

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This feature allows notifications to appear even when the application is closed.

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Enable notifications by toggling the button to on and then expanding it

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to have notifications displayed in the bottom corner of your screen.

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When you receive a new email,

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choose desktop mark this option if you want to be notified

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only when the email is from one of your favorite contacts,

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select alert to receive a notification. When someone reacts to your message.

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By enabling this feature,

00:01:25

your notification will also appear in the notification pane.

00:01:29

You will receive similar notifications for emails in which you are mentioned.

00:01:32

If you enable this option,

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that's it.

00:01:35

You now have the knowledge to get notifications for new emails and outlook.

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