Outlook - Easily Sort Your Mails Tutorial
Discover how to efficiently sort your emails in Microsoft Outlook to manage your inbox and improve productivity. Learn to organize by date, sender, category, size, importance, and more, and customize your preferred sorting method. Take control of your inbox with these valuable Outlook sorting options!
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Saving a message
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Let Outlook read your emails out loud
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Sending automatic replies
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Creating a group
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Create a task and create a recurring task
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Attach a message, a contact, a file, or a task
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Creating a draft
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Calendar delegation
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Organizing in folders
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Using conversation mode
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Schedule sending emails in Outlook
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Discover the new simplified ribbon
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Export contacts from Outlook
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Schedule a meeting
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Create an e-mail message
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Recover deleted items
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Import contacts into Outlook
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Manage recurring appointments
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Sharing the calendar
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Manage displays
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Display 3 time zones
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Temporarily turn off notifications
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Create a contact & add and use contacts
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Ribbon preview
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Getting Started with Outlook Mobile App
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Creating an e-mail template
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Request a read receipt or confirmation of delivery
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Publish the calendar
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Quickly sort emails
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Clutter
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The Bcc field in detail
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Junk email
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Introducing Office 365 Groups
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Using categories
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Set or remove reminders
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Presentation and discovery of contacts
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Printing messages
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Sorting & searching your mails
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Prevent recipients from forwarding emails
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Cleaning your inbox
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Conduct surveys
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Identify meeting members
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Create a contact group & Communicate through contact groups (distribution list)
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Assigning a task
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Using the Scheduling Assistant
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Custom your personal reminders and notifications
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Open a shared calendar
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Show other people's calendar
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How do I recognize a fraudulent email?
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Create and add a signature to messages
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Make your Outlook signature accessible
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Edit and customize views
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Prevent forwarding of a meeting
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Remove a member from a group
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Manage attachments
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Create an appointment
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How to protect an email by encryption?
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Outlook Mobile for Daily Use
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General security practices in Outlook
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Edit or delete an appointment, meeting or event
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Edit and customize views
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Organize into Folders
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Create different types of events
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Sort and filter emails
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Create an appointment or meeting
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Respond to a meeting
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Create a task or reminder
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Share a task list
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Manage new message notifications
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The Bcc Field in Detail
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Process an incoming message
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Search options
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Change the default font of your emails
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Create a task from a message
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Manage Views
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Create your reservation page for appointment booking (Bookings)
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Block a sender
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Create an Email Template
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Create a Meeting Poll
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Use a Shared Mailbox
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Respond to a Meeting Poll
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Send Emails on Behalf of Someone Else
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Send a survey or questionnaire by email
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Add a third-party application
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Add Accessible Tables and Lists
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Prepare for Time Out of Office (Viva Insights)
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Calendar Delegation Setup
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Recall or replace an e-mail message
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Share Your Calendar
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Collaborate directly during an event with Microsoft Loop and Outlook
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Clean Up Your Inbox
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Open a Shared Calendar
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Send Automatic Out-of-Office Replies
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Prevent the forwarding of an email
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Create a collaborative email with Microsoft Loop and Outlook
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View Other Calendars
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- Viewed 85 times
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Delay Email Delivery
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Translate Emails in Outlook
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Dictate Your Email to Outlook
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Use the Scheduling Assistant
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Automate Routine Actions
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Improve Email Accessibility
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Use the Immersive Reader Feature
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Create and Manage Appointments in Delegated Calendars
- 02:04
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Improve the Accessibility of Images in Emails
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- Viewed 75 times
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Use Conversation View
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- Viewed 73 times
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Display Three Time Zones
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- Viewed 73 times
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Share a document securely with Outlook
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- Viewed 73 times
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Identify a fraudulent email
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Make Your Outlook Signature Accessible
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Protect an email by encrypting
- 01:10
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Prevent transfer for a meeting
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Use Categories
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Streamline Note-Taking with OneNote and Outlook
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Respect Your Colleagues' Off Hours (Viva Insights)
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Mailbox Delegation Setup
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Respond to invitations as a delegate
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Provide an overview of best security practices in Outlook
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Create automatic reminders
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Answering a scheduling poll
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Discovering the interface
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Create a scheduling poll
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Creating compartments to organise tasks
- 6:45
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Enrich tasks content
- 5:48
- Viewed 4212 times
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Creating the project tasks
- 5:18
- Viewed 4059 times
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Use the scheduling poll dashboard
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Deleting a task, a compartment or a plan
- 3:25
- Viewed 3857 times
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Creating a project
- 3:49
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Advanced tasks
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Manage the most important tasks
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Planner and transverse applications
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Planner Tasks in To Do
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Add dates and deadlines to your tasks
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Save, publish, and share
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Outlook tasks in To Do
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Manage Your Working Time in MyAnalytics
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Organize your daily tasks
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Create a new task in To Do
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Intro to Microsoft To Do Interface
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Save Automatically an attachment
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Schedule sending emails in Outlook
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Customising the interface
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Create and share to-do lists with others
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Displaying the progress of your plan
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Temporarily turn off notifications
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Manage your availabilities
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Clutter
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Setting delegates
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Automate Teams notifications
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Manage Requests of Holidays and Leaves of Absences
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Create and share lists with others
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Extensions
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Intro to Microsoft To Do on Mobile
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Understanding the new interface
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Check your day planning
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Shift and its imbrication with Teams
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The mobile App with Teams
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Immersive Reader
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Add dates and deadlines to your tasks
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Quickly find your files
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The Outlook tasks in To Do
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Redefine privacy for highly secure meetings
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Pin your important files
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Progressive Web Apps
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Virtual Appointments
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Planner Tasks in To Do
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Create a new task in To Do
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Overall view of your licences and subscription
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Rank your custom lists into groups
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Break up lengthy surveys and quizzes into sections
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Preparing for time away from the office
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View events
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Creating your new workspace
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Leveraging OneDrive Logic in Your Loop
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Harnessing Advanced Options in Your Loop
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Exchange and Communicate Using Discussions in Loop
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How to Work with the Microsoft Loop Interface?
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What is Microsoft Loop ?
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Enhance your pages using the "/" Command
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Generate and Organize Ideas with Copilot
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Search and tag people with “@”
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Use Connectors to Receive Notifications
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Pin a document to the top of a document library
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Use the filter pane in a library
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Centralize Important Events in a Single Channel Calendar
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Manage Storage Spaces on Teams
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Filter Your Document Display
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Transforming Your Section into a Component and Collaborating
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Edit, Delete a Share
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Organize Your Messages with Rules
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Use Document History or Restore a Document to a Previous Version
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Use Documents in a Synchronized Library Folder
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Use Recycle Bins to Restore Documents
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Discover the Meaning of OneDrive Icons
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Manage Storage Space
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Sync OneDrive with a Computer
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Power and Manage OneDrive
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Synchronize Your Teams and SharePoint Files on Your Computer
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Create a Scheduled Flow with Power Automate
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Edit or delete an appointment, meeting or event
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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Retrieve Data from a Web Page and Include it in Excel
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Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
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Clean Up Your Inbox
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Understand the Steps to Create a Power Automate Flow
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Use Conversation View
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Display Three Time Zones
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Objectifs :
This tutorial aims to teach users how to efficiently sort their emails in Microsoft Outlook, enhancing their inbox management and productivity.
Chapitres :
-
Introduction to Email Sorting in Outlook
In this tutorial, we will guide you through the process of sorting your emails efficiently in Microsoft Outlook. Mastering this skill is essential for managing your inbox effectively and improving your overall productivity. -
Accessing Sorting Options
To get started, look above your email list. You will see a button labeled with the current sorting method in use, such as 'by date'. Click on this button to explore more sorting options available to you. -
Sorting Criteria
Outlook provides several criteria for sorting your emails, including: - **Date**: Sorts emails by the date they were received. - **From**: Organizes emails by sender, helping you track conversations with specific individuals. - **Category**: Groups emails based on custom categories you have set up. - **Size**: Sorts emails from the largest to the smallest. - **Importance**: Prioritizes emails based on their importance level, either high or low. - **Subject**: Sorts emails alphabetically by subject. -
Choosing Display Preferences
After selecting a sorting criterion, you can choose how you want the emails to be displayed: - **Oldest on top**: Shows the oldest emails first. - **Newest on top**: Displays the latest emails first (this is the default setting). You can switch between these options to customize your view according to your preferences. -
Updating Your Inbox
Once you have selected your preferred sorting method, Outlook will instantly update your inbox to reflect your choices. This allows you to see your emails organized in a way that best suits your needs. -
Conclusion
You now know how to effectively use Outlook's sorting options to manage your emails with ease. By utilizing these features, you can enhance your email organization and improve your productivity.
FAQ :
How do I sort my emails in Microsoft Outlook?
To sort your emails in Microsoft Outlook, click on the sorting button above your email list. You can choose from various options such as date, from, category, size, importance, and subject.
What are the different sorting criteria available in Outlook?
Outlook offers several sorting criteria including date (by when emails were received), from (by sender), category (by custom categories), size (by email size), importance (by priority level), and subject (alphabetically).
Can I customize the order of my emails?
Yes, you can customize the order of your emails by selecting either 'Oldest on Top' or 'Newest on Top' after choosing your sorting criterion.
What does the 'importance' sorting option do?
The 'importance' sorting option prioritizes your emails based on their importance level, allowing you to see high-priority emails first.
Is there a way to reverse the order of my email sorting?
Yes, you can use the 'newest on top' button to reverse the order of your emails if you want to see the oldest emails first or vice versa.
Quelques cas d'usages :
Organizing Client Emails
A project manager can use the sorting options in Outlook to organize client emails by sender, making it easier to track conversations and follow up on specific projects.
Prioritizing Important Messages
A team leader can sort emails by importance to ensure that high-priority messages are addressed promptly, improving team communication and response times.
Managing Large Volumes of Emails
An administrative assistant can sort emails by size to identify and delete large attachments, helping to manage storage space and keep the inbox organized.
Tracking Project Categories
A marketing coordinator can use custom categories to sort emails related to different campaigns, allowing for better organization and easier access to relevant information.
Finding Old Emails Quickly
A researcher can sort emails by date to quickly locate older correspondence related to a specific project, enhancing efficiency in retrieving information.
Glossaire :
Microsoft Outlook
A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.
Inbox
The main folder in an email application where incoming emails are stored.
Sorting Options
Methods used to organize emails based on specific criteria such as date, sender, size, importance, and subject.
Criterion
A standard or principle by which something is judged or decided; in this context, it refers to the specific basis for sorting emails.
Oldest on Top
A sorting method that displays the oldest emails first in the inbox.
Newest on Top
A sorting method that displays the most recent emails first in the inbox.
Importance Level
A classification that indicates the priority of an email, typically categorized as high or low.
Custom Categories
User-defined groups that allow emails to be organized based on specific themes or projects.