Outlook - Use the Meeting Dashboard Tutorial

Discover how to use the meeting dashboard in Outlook to manage and track ongoing polls effortlessly. Access your scheduling poll dashboard directly from your sent items and take charge of editing, canceling, or proposing new time slots. Stay informed about poll statuses, customize default options, and ensure seamless scheduling. Enhance your collaboration and productivity with these insightful Outlook tips!

02:48
259 views

Available in Microsoft365

00:00:06

we'll demonstrate how to use the scheduling poll dashboard in

00:00:08

outlook to manage ongoing polls and track participant responses.

00:00:13

You can access your scheduling pole dashboard directly from your sent items

00:00:17

to do this. Click the link that says view all your poll.

00:00:21

Once you're on your dashboard, you'll see a page displaying all ongoing polls.

00:00:26

This interface shows active polls that still

00:00:29

require votes from you or other participants

00:00:33

from this interface. You can

00:00:36

edit the meeting's name, its location

00:00:39

or duration,

00:00:41

cancel the poll if the meeting is no longer needed,

00:00:45

hover over the calendar icon to review the voting settings.

00:00:50

Clicking on the poll's name will open it in a new tab from where

00:00:53

you'll be able to view the selected time slots and update your availability.

00:00:57

If your schedule has changed,

00:01:00

you can revisit the poll and click no to

00:01:02

remove one or more previously selected time slots,

00:01:06

you can review how other participants have voted

00:01:09

once a consensus is reached click schedule meeting to finalize the

00:01:13

time slot with the most votes and send the meeting invitation.

00:01:18

If the current options don't work for everyone,

00:01:20

you can suggest additional time slots by clicking propose another time.

00:01:24

This provides more alternatives to help accommodate more participants

00:01:29

back on the dashboard, you can check the status of your polls

00:01:33

completed the ones that have been finalized, canceled polls that were stopped

00:01:38

expired.

00:01:39

Those that didn't result in a meeting within the allotted time.

00:01:43

Click on poll settings to customize the default options for your polls.

00:01:47

Here's what you can adjust.

00:01:49

Notify me about poll updates.

00:01:51

Receive an email when participants vote or when the poll is modified schedule.

00:01:55

When attendees reach consensus

00:01:57

automatically send a meeting invite,

00:01:59

as soon as a time is agreed upon by all participants

00:02:02

hold selected times on my schedules temporarily block the suggested time

00:02:06

slots on your calendar until the poll results are finalized.

00:02:10

Lock the pole for attendees prevent participants from adding new time

00:02:14

slots or proposing additional attendees require

00:02:17

attendees to verify their identity,

00:02:20

require participants to authenticate via an account or code sent by email.

00:02:25

Default meeting duration,

00:02:27

modify the default meeting duration suggested by the

00:02:30

poll tool limit suggestions to meeting hours.

00:02:33

Keep this unchecked if you want to

00:02:35

propose time slots outside regular working hours,

00:02:39

once you've made the necessary adjustments,

00:02:41

click save to apply these changes to your scheduling pole

00:02:45

and there we are now, you know how to manage your scheduling polls and outlook.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

RELATED COURSES This tutorial is part of the following courses

848 Views

Microsoft Outlook Intermediate Training - Enhance Your Productivity with Outlook

Elevate your Microsoft Outlook skills with our intermediate training, designed to leverage advanced features essential for effective email a...

ALL COURSES