OneDrive - Discover the Meaning of OneDrive Icons Tutorial

Explore OneDrive icons and understand their meanings during file synchronization. A blue cloud icon indicates that the file is online-only, while once opened, the file is downloaded to your PC. Learn how to use these icons to optimize your OneDrive experience.

02:16
187 views

Available in Microsoft365

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it is important to understand the different statuses that your file can have.

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Here are the icons you may encounter in File Explorer.

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A blue Cloud icon indicates that the file is available online only.

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This means it is not stored on your PC.

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However, once the file is opened,

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it will be automatically downloaded to your device for modifications.

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An empty green check mark icon indicates that the file has been

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opened on your PC and can be accessed without an Internet connection.

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If you modify the document without an Internet connection,

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the file will automatically synchronise once the connection is restored.

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A solid green checkmark icon indicates that the file is a synchronised copy.

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The user has access to the document even offline. In

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this case, there is a copy on the PC and a version in your onedrive space.

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An icon with circular double arrows indicates

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that the file is currently being synchronised.

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An icon with a blue cloud and a person next to it indicates that the

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file is available online only and has been

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shared with other collaborators in your organisation.

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You can also see various synchronisation statuses in

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the task bar on the Onedrive icon.

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A onedrive icon with an I indicates that there are

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new messages about the best ways to use onedrive,

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or it can inform you about new and unused features.

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A onedrive icon with a circle and a white cross

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indicates that a file or folder cannot be synchronised.

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A message appears explaining the problem.

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A greyed out and crossed one drive icon indicates that you are not connected.

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A one drive icon with a pause logo indicates

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that your files are not currently being synchronised.

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To resume synchronisation, click the gear icon and then resume syncing.

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A one drive icon with circular arrows

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indicates that synchronisation is in progress.

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This includes uploading files or new files from the cloud to your PC.

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A one drive icon with a Prohibition symbol indicates that your account is blocked.

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A onedrive icon with a yellow exclamation

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mark indicates that your account needs attention.

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Click the icon to display the warning message

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