OneDrive - Use Recycle Bins to Restore Documents Tutorial

Learn how to use OneDrive's Recycle Bins to restore your deleted documents. Discover how to select and easily recover the file you need. Never lose your files again with this essential document management tip.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on managing document resources in OneDrive, specifically focusing on the deletion and restoration processes. It outlines the steps to delete documents, the security measures in place, and the procedures for restoring deleted items from both the primary and secondary recycle bins.

Chapitres :

Introduction to Document Management in OneDrive
OneDrive offers various methods for managing document resources, including the ability to delete items. Understanding how to effectively delete and restore documents is crucial for maintaining an organized digital workspace.
Deleting Documents in OneDrive
To delete a document in OneDrive, follow these steps: 1. Select the document you wish to delete. 2. Click on the three dots (more options) next to the document. 3. In the feature menu, click on 'Delete'. 4. A security prompt will appear, asking you to confirm your choice. - You can either click 'Cancel' to prevent deletion or 'Delete' to confirm.
Understanding the Recycle Bin
Once a document is deleted, it moves to the Recycle Bin, where it remains for 93 days. During this period, you can restore the document if needed. After 93 days, the document will be removed from the primary Recycle Bin and transferred to the second stage Recycle Bin.
Restoring Documents from the Recycle Bin
The second stage Recycle Bin serves as an additional safety net for documents that may have been accidentally deleted. To access it: 1. Scroll to the bottom of the primary Recycle Bin. 2. Click on the 'Second Stage Recycle Bin' button. You will have an additional 30 days to restore documents from this stage. Once restored, the document will return to its original location.
Permanent Deletion of Documents
Be aware that if a document is deleted from the secondary Recycle Bin, it cannot be restored and will be permanently deleted. The restoration periods of 90 days and 30 days can be modified by administrators.
Synchronization with File Explorer
If your OneDrive library is synchronized with your computer, it is important to note that deleting items from File Explorer will also delete the documents on OneDrive. Since the documents are the same and not copies, any action taken in one location will affect the other. The restoration process for these documents follows the same procedures as those deleted directly from your online OneDrive space.

FAQ :

How do I delete a document in OneDrive?

To delete a document in OneDrive, select the document you want to delete, click on the three dots to open the feature menu, and then click on 'Delete'. You will be prompted to confirm your choice.

What happens to a deleted document in OneDrive?

When a document is deleted in OneDrive, it moves to the primary recycle bin where it can be restored within 93 days. After this period, it moves to the second stage recycle bin for an additional 30 days.

Can I recover a document after it has been deleted from the secondary recycle bin?

No, once a document is deleted from the secondary recycle bin, it cannot be restored and will be permanently deleted.

How long do I have to restore a deleted document in OneDrive?

You have 93 days to restore a document from the primary recycle bin and an additional 30 days from the second stage recycle bin.

Does deleting a file from my computer affect OneDrive?

Yes, if your OneDrive library is synchronized with your computer, deleting items from File Explorer will also delete them from OneDrive, as they are the same files.

Quelques cas d'usages :

Document Management in a Corporate Environment

In a corporate setting, employees can use OneDrive to manage documents efficiently. By utilizing the delete and restore features, they can maintain an organized file system, ensuring that important documents are not lost permanently. For instance, if an employee accidentally deletes a project file, they can restore it from the recycle bin within the specified time frame, minimizing disruption to their work.

Collaboration on Shared Projects

Teams working on shared projects can benefit from OneDrive's document management features. If a team member deletes a shared document by mistake, the team can quickly restore it from the primary or secondary recycle bin, ensuring that collaboration continues smoothly without significant delays.

Data Backup and Recovery Strategy

Organizations can implement OneDrive as part of their data backup and recovery strategy. By understanding the deletion and restoration processes, they can ensure that critical documents are backed up and can be recovered in case of accidental deletion, thus enhancing data security and integrity.

Glossaire :

OneDrive

A cloud storage service from Microsoft that allows users to store files and data online, enabling access from any device with internet connectivity.

Recycle Bin

A temporary storage area for deleted files, allowing users to recover items before they are permanently removed from the system.

Primary Recycle Bin

The first level of the recycle bin where deleted items are stored for a limited time before being moved to the second stage recycle bin.

Second Stage Recycle Bin

A secondary storage area for items that have been deleted from the primary recycle bin, providing an additional opportunity for recovery.

Document Restoration

The process of recovering deleted documents from the recycle bin back to their original location.

Synchronization

The process of ensuring that files and data are the same across multiple devices, meaning changes made in one location are reflected in another.

Administrator

A user with elevated permissions who can manage settings and configurations for OneDrive, including modifying restoration periods.

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one of which involves deletion aspects.

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As with all Microsoft applications, it is possible to delete items

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to do this. First, select the document you want to delete,

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then click on the three dots.

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Once in the feature menu, click on Delete.

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A first security measure asks you to confirm your choice.

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You can either click. Cancel to prevent deletion or click delete to confirm it.

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Once the document is deleted, it moves to the recycle bin.

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When the document is in the recycle bin, you have 93 days to restore it.

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After this period,

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it will be removed from the primary recycle bin and move to the second stage.

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Recycle bin.

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The second stage recycle bin is a second safety net and

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allows you to restore documents that may have been accidentally deleted.

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To access this secondary,

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recycle bin scroll to the bottom of the primary

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recycle bin and click on the second stage.

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Recycle bin button.

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You will then have an additional 30 days to restore the document.

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Once restored, the document will return to its original location.

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Be aware that if the document is deleted from the secondary recycle bin.

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It cannot be restored and will be permanently deleted.

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The 90 day and 30 day restoration periods can be modified by administrators.

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Finally, if your onedrive library is synchronised with your computer,

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it is important to note that deleting items from the

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file Explorer will also delete the documents on ONEDRIVE.

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Since the documents are the same and not copies,

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any action in one location will affect the other.

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The restoration of these documents will follow the same procedures

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as documents deleted directly from your online onedrive space.

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