OneDrive - Manage Storage Space Tutorial

Learn how to manage storage space on OneDrive and optimize every megabyte. Discover how to organize your folders and files to clean up efficiently. Follow our tips for better storage space utilization. Start now by opening your OneDrive online and accessing the settings.

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Available in Microsoft365

Objectifs :

This video aims to help users manage their OneDrive storage effectively by providing an overview of storage metrics, guiding them on how to optimize their storage space, and demonstrating how to access and interpret storage information.

Chapitres :

Introduction to OneDrive Storage Management
Are you struggling to manage your storage space on OneDrive? This guide will help you get an overview of your folders and files, allowing you to tidy up and optimize every megabyte of your storage.
Accessing OneDrive Online
To get started, open your OneDrive online application. Once on the home page, access your settings by clicking on the gear icon located at the top right corner of the screen. From there, navigate to OneDrive settings and more settings.
Exploring Storage Metrics
On the settings page, you will find various hidden settings of the application, including managing access to your documents and language settings. Today, we will focus specifically on the storage feature and, more importantly, on storage metrics.
Understanding Storage Information
At the top right of the page, you will see the total available space and the current free space. For instance, if you have 224 GB of total space with 102.32 GB still free, this means that only 0.70 GB is used. The different folders will be listed along with their respective information, including total size and the percentage of space occupied relative to their parent folder.
Analyzing Folder Usage
Each folder's usage is displayed, showing the total amount of storage space it uses and the percentage of the parent folder it occupies. For example, the documents folder may use 99.44% of the site's total space, while it could occupy 0.15% of the site's total space overall. Additionally, the 'Last Modified' column indicates the last date each folder was modified.
Managing Storage Effectively
To free up space, click on 'Manage Storage' in the desktop application settings. Here, you will find the largest files in your cloud storage. Select any files you no longer use and click delete for optimal cleaning of your storage space. Remember to empty your recycle bin afterward.
Conclusion
Now you know how to use the storage metrics on OneDrive. With these tips, you can keep your storage space well organized and always have room for new files.

FAQ :

How can I check my storage space on OneDrive?

To check your storage space on OneDrive, open the OneDrive online application, and look at the top right corner of the page where you will see the total available space and the current free space.

What are storage metrics in OneDrive?

Storage metrics in OneDrive provide an overview of how much storage space is being used by different folders and files, allowing users to manage their storage effectively.

How do I delete files to free up space in OneDrive?

To delete files in OneDrive, go to the desktop application settings, click on 'Manage Storage' to find the largest files, select the files you no longer use, and click 'Delete'. Don't forget to empty your Recycle Bin afterward.

What does 'percent of site quota' mean?

'Percent of site quota' indicates the share of the total storage space that a specific folder occupies within the OneDrive account, helping users understand their storage distribution.

How can I organize my OneDrive storage?

You can organize your OneDrive storage by regularly checking storage metrics, deleting unnecessary files, and managing folder sizes to ensure you have enough space for new files.

Quelques cas d'usages :

Managing Team Projects

In a collaborative work environment, teams can use OneDrive's storage metrics to monitor the space used by project folders, ensuring that they do not exceed their storage limits and can efficiently manage shared resources.

Personal File Organization

Individuals can utilize OneDrive to keep their personal files organized by regularly checking storage metrics, deleting old files, and ensuring that important documents are easily accessible without clutter.

Data Backup and Recovery

Businesses can leverage OneDrive's storage features to back up critical data. By monitoring storage metrics, they can identify large files that may need archiving or deletion to maintain optimal storage levels.

Educational Resource Management

Educators can use OneDrive to store and manage educational materials. By utilizing storage metrics, they can ensure that they have enough space for new resources while keeping existing materials organized.

Event Planning

Event planners can use OneDrive to store documents, images, and other files related to events. By regularly checking storage metrics, they can manage their files effectively and ensure they have enough space for new event materials.

Glossaire :

OneDrive

A cloud storage service from Microsoft that allows users to store files and data online, access them from any device, and share them with others.

Storage Metrics

A feature in OneDrive that provides users with information about their storage usage, including total space, free space, and the size of individual folders.

Recycle Bin

A temporary storage area in OneDrive where deleted files are kept until they are permanently removed. Users can restore files from the Recycle Bin if needed.

Folder Size

The total amount of storage space used by a specific folder in OneDrive, which can help users understand how much space each folder occupies.

Site Quota

The total amount of storage space allocated to a site or account in OneDrive, which includes all files and folders stored within it.

Last Modified

The date and time when a file or folder was last changed or updated, which helps users track recent activity.

00:00:06

want to get an overview of your folders and files to tidy up,

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learn how to optimize every megabyte with storage metrics

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to get started. Open your onedrive online application

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once on the home page,

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access your settings by clicking on the gear icon at the top right.

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Then go to onedrive settings and more settings

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on this page.

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You will find all the hidden settings of the application

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such as managing access to your documents or language settings.

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Today,

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we will focus on the storage feature and more specifically on storage metrics

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at the top right of the page.

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You will see the total available space and the current free space

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here we have 224 G byte of total space with 1022.32 G bytes still free.

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This means that only 0.70 G byte is used.

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The different folders are listed with information

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total size.

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This is the total amount of storage space. Each folder uses

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percent of parent.

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This shows the proportion of space occupied by

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a folder relative to its parent folder.

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For example, the documents folder uses 99.44% of the site's total space

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percent of site quota.

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This percentage indicates the share of the

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site's total space that a folder occupies.

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For example, documents occupy 0.15% of the site's total space.

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Last modified,

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this column shows the last date. Each folder was modified

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to free up space. Click on manage storage in the desktop application settings.

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Here you will find the largest files in your cloud,

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select the file as you no longer use and click delete

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for optimal cleaning of your storage space. Remember to empty your recycle bin.

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Now, you know how to use the storage metrics on onedrive.

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With these tips,

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you can keep your storage space well organized and always have room for new files.

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