Flow / Power Automate - Create an Automated Flow with Power Automate Tutorial

Discover how to create an automated cloud flow triggered by specific events, such as adding a file to a OneDrive folder. Learn to automatically generate a PDF version while preserving the original file, using Power Automate. Follow step-by-step instructions, set triggers, specify actions, control output formats, and receive notifications for successful conversions. Start creating your own automated flow now!

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Available in Microsoft365

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For instance, when a file is added to a specific onedrive folder,

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you can automatically create a PDF version of that

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file in a target folder while preserving the original.

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After clicking the create button and selecting the automated cloud flow option,

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name your flow and specify the trigger,

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which is the action associated with the application that

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will start the process contained within your flow.

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Here, it will be your professional onedrive space

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onedrive for business associated with the action. When a file is created,

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then click the trigger to set the path corresponding to the folder to be monitored.

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Here, it will be the folder named source. For this example,

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once a file is created or deposited in this folder,

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your flow must be chained to the PDF conversion.

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Choose the action convert file associated with onedrive by identifying

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the file to be converted using its unique identifier.

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A unique file identifier is like a fingerprint that uniquely

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distinguishes each file even if they have the same name

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to retrieve this information,

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use the lightning bolt icon to retrieve information

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related to the previous steps of your flow.

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These are the dynamic elements,

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control the output format. In this case, it will be PDF.

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And there will be one important step left regarding

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creating the final file based on your original converted file

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still associated with your onedrive for business application.

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Choose the action, create file

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in the properties, specify the target storage folder. Again

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using dynamic elements to specify the name of your PDF,

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which here will have the same label as your original file and its content,

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which will be the result generated by the PDF conversion.

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In the previous step,

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you can finalize your flow with a team's

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notification indicating that the conversion was successful.

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Choose the action to publish a message in a conversation associated with teams

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to keep it simple. Leave the flow bot

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parameter as the sender specify that the publication will be effective in your

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conversations and do not forget to specify that you are the recipient,

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then personalize the message by adding if you wish dynamic

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elements such as the name of the concerned document,

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save your flow and test it manually,

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then deposit a word file to be converted into the folder specified in your flow.

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Be patient. The execution time can be a bit long.

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It depends on the type of action your flow generates as

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well as the weight or complexity of the source document.

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During execution power automate informs you of the success

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of each step as well as the execution time.

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Your flow executed successfully,

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double check to ensure the PDF file is present in your target folder,

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which should be the case here.

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Your flow is now active and visible in my flows

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in the three little dots menu.

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You can modify it, deactivate it or track the execution history.

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That is how to create a simple and functional automated flow.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

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