Outlook - Send Automatic Out-of-Office Replies Video

Learn how to set up automatic out-of-office replies in Outlook, whether you're on vacation or simply unavailable. From configuring the time period to customizing messages for internal and external contacts, this tutorial covers the essential steps. Keep people informed and manage your absence effectively with automatic replies in Outlook!

  • 02:22
  • 10 views
00:00:09
whether you're on vacation in a long meeting or simply unavailable.
00:00:12
Automatic replies help keep people informed when you're out of the office
00:00:16
to begin,
00:00:17
head to the settings by clicking the gear icon at the top right of your outlook window
00:00:21
in the left menu, click on accounts and then select automatic replies.
00:00:28
Switch the automatic replies toggle to on
00:00:31
this will enable you to configure your settings
00:00:33
and the fields will no longer be grayed out
00:00:37
next set a specific time period for when the automatic replies will be sent
00:00:42
in the send replies only during a time period. Section, select the start time
00:00:47
and end time using the calendar.
00:00:51
You can also customize additional options such
00:00:54
as block my calendar for this period.
00:00:56
This will automatically block your calendar during the specified period,
00:01:01
automatically decline new invitations for events during this period.
00:01:05
Any meeting invites during this time will be declined,
00:01:08
decline and cancel my meetings during this period.
00:01:11
This will automatically cancel existing meetings during your absence.
00:01:16
Next
00:01:17
in the send,
00:01:18
automatic replies inside your organization section type
00:01:21
the message you want to send automatically,
00:01:24
make sure to include essential details such as the dates
00:01:27
you'll be away and an alternate contact for urgent matters
00:01:32
below this section, you'll find the send replies outside your organization.
00:01:36
Option,
00:01:37
check this box.
00:01:38
If you also want to send automatic replies to people outside your organization,
00:01:43
you can differentiate between internal and external
00:01:46
contacts by customizing the message accordingly.
00:01:49
For example,
00:01:50
you might choose to provide a different contact
00:01:52
or more generic information for external senders.
00:01:57
Once you've set everything up, click, save to apply your changes,
00:02:00
your automatic reply is now active.
00:02:04
If your absence is shorter than expected or
00:02:07
you no longer need the automatic replies,
00:02:09
you can return to settings
00:02:11
and disable to turn off the feature
00:02:14
and there you have it.
00:02:16
You now know how to configure and manage automatic replies
00:02:19
in outlook to ensure everyone is informed during your absence.

No elements match your search in this video....
Do another search or back to content !

 

DiLeaP AI: THIS MIGHT BE HELPFUL

Reminder

Show