Outlook - Respond to invitations as a delegate Video

Learn how to efficiently handle and respond to meeting invitations in Microsoft Outlook, especially when using a delegated mailbox. Navigate the delegated inbox, view meeting details, and choose from various response options like accept, decline, tentative, propose a new time, and more. This tutorial provides valuable insights into managing delegated invitations with confidence and ease.

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we'll demonstrate how to manage and respond to meeting

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invitations from a delegated mailbox within Microsoft outlook.

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First, navigate to the left hand panel under shared with me,

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locate and select the delegated inbox

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in the inbox. Look for the meeting invitation among the received emails.

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You'll see the meeting details displayed on the right hand side,

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including the organizer's name,

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meeting time and any potential scheduling conflicts

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to respond.

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Use the options on the right

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accept, confirm your attendance at the meeting

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decline if you cannot attend.

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this option lets you track meeting updates without confirming your attendance.

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You can still monitor any changes to the meeting without committing to a response.

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Click on the three dots

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four more options,

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tentative, select this. If you're unsure about attending,

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this will temporarily mark the meeting on the

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calendar until you make a final decision.

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Propose new time.

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You have two options here

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tentatively accept while suggesting a new time.

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This allows you to tentatively confirm attendance

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but propose a different meeting slot,

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decline the meeting but propose a new time for the organizers consideration.

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If the invitation includes a link to a team's meeting, you'll see two buttons. Join

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allows you to enter the meeting directly from the email chat.

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Enables you to interact with other participants before or during the meeting.

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When finalizing your response,

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there are a few additional actions you can take RSVP with note to organizer.

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You can send a personalized message along with your response

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reply to organizer, send a reply directly to the person who sent the invitation

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reply to all attendees reply to everyone invited to the meeting.

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When access is granted to a delegated calendar,

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there are additional controls in the

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sharing and permission settings that determine

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how meeting invitations and responses are handled under the delegates section.

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Next to send invitations and responses to

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you have three options.

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Delegate only, only the delegate receives meeting requests and responses.

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Delegate and send me a copy.

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Both the mailbox owner and delegate receive the requests.

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Only the delegate can accept or decline

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while the owner gets a regular notification.

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Both my delegate and me.

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Both the delegate and the owner can manage and respond to the meeting invitation.

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And here we are now you can confidently manage delegated invitations with ease.

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