Copilot - Analyze and Write Content Based on a File Tutorial

Discover how to analyze and write content based on a file with the Microsoft 365 Conversations application. Tap into artificial intelligence to enhance company content, meetings, contacts, and emails. Learn the secrets of Copilot Lab and find new ways to improve your content creation process.

2:16
815 views

Available in AI - Artificial Intelligence

Objectifs :

This video aims to demonstrate how to effectively utilize the Microsoft 365 Conversations application, particularly focusing on the integration of artificial intelligence to enhance productivity through file analysis, summarization, and document completion.

Chapitres :

Introduction to Microsoft 365 Conversations
The Microsoft 365 Conversations application, accessible via the web or directly through Teams, allows users to leverage artificial intelligence to interact with company content, including files, meetings, contacts, and emails. This video will specifically explore how to utilize AI for file analysis.
Using Prompts for File Analysis
Users can find various prompts on the home page or in the Copilot Lab that suggest including their content for analysis. This section will highlight examples of prompts that can be tested and used daily to enhance productivity.
Submitting Files for Analysis
To analyze files, users can easily add them by clicking on the symbol or the paper clip icon in the message area. For instance, submitting a CV in PDF format to Copilot allows users to request a summary, extracting key points efficiently and saving valuable time.
Extracting Key Information from CVs
After submitting the CV, users can ask Copilot for detailed information about the candidate's skills and major professional experiences. This feature aids in determining if the CV aligns with recruitment needs, although it is essential to supplement AI insights with personal evaluations.
Document Analysis with Word
Copilot also facilitates the extraction of key points from Word documents. For example, users can request the five important points related to a text on the history of France, streamlining the information retrieval process.
Completing Documents with FAQs
Another practical application of Copilot is completing documents, such as procedures for installing and configuring new PC equipment. Users can quickly generate an FAQ section, enhancing the document's comprehensiveness.
AI Assistance with Emails and Meetings
Beyond file analysis, Copilot can write or analyze content based on emails, contacts, and even meeting recordings and transcriptions. This functionality positions Copilot as a valuable daily assistant, streamlining various tasks.
Conclusion
In summary, the Microsoft 365 Conversations application, with its AI capabilities, significantly enhances productivity by simplifying file analysis, summarization, and document completion. By integrating these tools into daily workflows, users can save time and improve efficiency in their tasks.

FAQ :

What is Microsoft 365 Conversations?

Microsoft 365 Conversations is a feature that enables users to interact with AI to gather insights and information related to their company files, meetings, contacts, and emails.

How does Copilot assist with CV analysis?

Copilot can analyze a CV by generating summaries, extracting key points, and providing insights about the candidate's skills and experiences, helping to streamline the recruitment process.

Can I use Copilot to summarize documents other than CVs?

Yes, Copilot can summarize various types of documents, including Word files, by extracting important points and generating concise summaries.

What file formats does Copilot support?

Copilot supports various file formats, including PDF for CVs and Word documents, allowing users to analyze and summarize content from these files.

How can I add files for Copilot to analyze?

Files can be added for analysis by using the symbol or the paper clip icon in the message area of the Microsoft 365 application.

Is it advisable to rely solely on AI for recruitment decisions?

While AI can provide valuable insights, it is not advisable to base recruitment decisions solely on AI analysis. It should be used as a tool to assist in the decision-making process.

Quelques cas d'usages :

Recruitment Process Enhancement

Using Copilot to analyze CVs can significantly enhance the recruitment process by quickly summarizing candidates' qualifications and experiences, allowing recruiters to focus on the most relevant candidates.

Document Summarization

Professionals can use Copilot to summarize lengthy documents, such as reports or research papers, saving time and improving productivity by quickly identifying key points.

Creating FAQs for Procedures

When developing procedural documents, users can leverage Copilot to generate an FAQ section, ensuring that common questions are addressed efficiently and enhancing the document's usability.

Meeting Insights Extraction

Copilot can analyze meeting recordings and transcriptions to extract key insights and action items, helping teams stay organized and focused on follow-up tasks.

Content Generation for Emails

Users can utilize Copilot to draft or analyze email content, ensuring clear communication and saving time in the email composition process.

Glossaire :

Microsoft 365 Conversations

A feature within Microsoft 365 that allows users to engage in discussions and solicit information through artificial intelligence related to company content, files, meetings, contacts, or emails.

Copilot

An AI-powered assistant integrated into Microsoft 365 applications that helps users by generating summaries, extracting key points, and providing insights based on the content provided.

CV

Curriculum Vitae, a document that outlines an individual's professional qualifications, experiences, and skills, often used in job applications.

PDF

Portable Document Format, a file format used to present documents in a manner independent of application software, hardware, and operating systems.

FAQ

Frequently Asked Questions, a section that provides answers to common queries related to a specific topic or document.

AI

Artificial Intelligence, the simulation of human intelligence processes by machines, especially computer systems, used here to analyze and summarize content.

Word

Microsoft Word, a word processing application that allows users to create, edit, and format text documents.

00:00:02

With the Microsoft 365 Conversations

00:00:04

application available in the web application

00:00:06

or directly through Teams conversations,

00:00:09

I can solicit artificial intelligence

00:00:11

associated with my company content,

00:00:13

files, meetings, contacts, or emails.

00:00:15

Let's focus on the file part.

00:00:18

Some prompts offer directly on the

00:00:20

home page or in the Copilot Lab

00:00:23

invite suggest including my content.

00:00:25

Here we will discover together some

00:00:28

examples of prompts to test and use daily.

00:00:32

Adding files to analyze is done

00:00:34

directly with the symbol or via the

00:00:37

paper clip icon in the message area.

00:00:39

Let's start by submitting a CV received in

00:00:41

PDF format to Copilot and request a summary.

00:00:44

I want to extract the key points of this CV.

00:00:48

I enter the prompt and after a few

00:00:50

seconds the summary is generated,

00:00:52

saving me precious time.

00:00:53

To go further.

00:00:55

Let's now ask for a text

00:00:57

detailing the candidate skills,

00:00:58

still with the aim of saving time

00:01:01

and increasing productivity.

00:01:03

I want to know the major

00:01:06

professional experience of this CV.

00:01:08

Once again, copilot responds.

00:01:09

Does this CV match my need

00:01:11

to recruit a salesperson?

00:01:13

Let's ask our assistant, who tells us that?

00:01:15

Apparently not.

00:01:16

Of course,

00:01:17

I will not base a recruitment

00:01:19

exclusively on AI,

00:01:20

but I nevertheless have some elements

00:01:22

of response that allow me to ask the

00:01:24

candidate for clarifications in person.

00:01:26

Copilot also allows me to extract the key

00:01:29

points of a document entered in Word.

00:01:31

Let's ask here for the five

00:01:33

important points related to a

00:01:35

text on the history of France.

00:01:37

What should be remembered?

00:01:42

A third example now allows me to complete

00:01:44

a document related to a procedure for

00:01:46

installing and configuring new PC equipment.

00:01:49

I would like to complete this procedure

00:01:50

with an FAQ section Frequently Asked

00:01:52

Questions in a few seconds it's generated.

00:01:55

I obviously always have the possibility

00:01:57

to ask Copilot to complete the document

00:01:59

as I do here by asking to add content.

00:02:05

Copilot can also write or

00:02:07

analyze content based on emails,

00:02:08

contacts, or even meeting

00:02:10

recordings and transcriptions.

00:02:11

A real daily assistant just for me.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

RELATED COURSES This tutorial is part of the following courses

918 Views

Microsoft Video Training Copilot - Copilot at the Service of Communication

Master Microsoft 365 Copilot to improve communication and collaboration. Interactive course on Microsoft Copilot with Microsoft Teams and Ou...

Cours E-learning

1027 Views

Microsoft Video Training Copilot - Discover and Learn to Use Microsoft Copilot

Master Microsoft Copilot in Microsoft 365 with our video training. Discover how AI can transform your work, enhancing productivity and creat...

Cours E-learning

ALL COURSES