Outlook - Use the Scheduling Assistant Video

Discover how to use the scheduling assistant in Outlook to view participants' schedules, detect conflicts, and suggest suitable time slots. Learn how to create new events, invite attendees, and utilize the scheduling poll tool. Master the art of optimizing meeting times and room availability. Check out this tutorial to enhance your collaboration skills!

  • 01:42
  • 21 views
00:00:05
we'll demonstrate how to use the scheduling assistant in outlook.
00:00:09
This tool allows you to view participants schedules,
00:00:12
detect conflicts and suggest suitable time slots when everyone is available
00:00:17
first, create a new event,
00:00:19
add a title for the meeting,
00:00:21
then go to the scheduling assistant tab,
00:00:24
select a date for the meeting
00:00:27
set the start
00:00:28
and end times
00:00:30
to invite attendees. Click on add required attendee
00:00:35
if you want to invite others who are not required to attend, click add,
00:00:38
optional attendee
00:00:40
and then select in the list.
00:00:43
If your organization has meeting rooms set up,
00:00:45
you can also select one by clicking on add a room
00:00:49
which will show you the availability of those rooms as well.
00:00:52
The assistant enables you to view the availability of each participant.
00:00:56
Each color on the calendar has a specific meaning
00:00:59
which is displayed at the bottom of the window
00:01:03
to adjust the meeting time, drag the time slots in the calendar.
00:01:07
If one of the participants is unavailable at the selected time,
00:01:11
the assistant will indicate this below their email address.
00:01:14
If the person's calendars are not properly filled in or if there
00:01:18
are attendees outside your organization you can use the scheduling poll tool.
00:01:22
This feature allows you to ensure that the chosen date works for
00:01:26
everyone by giving participants the option to vote on the best time
00:01:30
to learn more about this tool.
00:01:31
I recommend checking out the dedicated tutorial on this topic
00:01:35
once you've set up all the meeting details, click send
00:01:38
and there you have it. You now know how to use the scheduling assistant in outlook.

No elements match your search in this video....
Do another search or back to content !

 

DiLeaP AI: THIS MIGHT BE HELPFUL

Reminder

Show