Outlook - Use the Scheduling Assistant Video

Discover how to use the scheduling assistant in Outlook to view participants' schedules, detect conflicts, and suggest suitable time slots. Learn how to create new events, invite attendees, and utilize the scheduling poll tool. Master the art of optimizing meeting times and room availability. Check out this tutorial to enhance your collaboration skills!

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    00:00:05
    we'll demonstrate how to use the scheduling assistant in outlook.
    00:00:09
    This tool allows you to view participants schedules,
    00:00:12
    detect conflicts and suggest suitable time slots when everyone is available
    00:00:17
    first, create a new event,
    00:00:19
    add a title for the meeting,
    00:00:21
    then go to the scheduling assistant tab,
    00:00:24
    select a date for the meeting
    00:00:27
    set the start
    00:00:28
    and end times
    00:00:30
    to invite attendees. Click on add required attendee
    00:00:35
    if you want to invite others who are not required to attend, click add,
    00:00:38
    optional attendee
    00:00:40
    and then select in the list.
    00:00:43
    If your organization has meeting rooms set up,
    00:00:45
    you can also select one by clicking on add a room
    00:00:49
    which will show you the availability of those rooms as well.
    00:00:52
    The assistant enables you to view the availability of each participant.
    00:00:56
    Each color on the calendar has a specific meaning
    00:00:59
    which is displayed at the bottom of the window
    00:01:03
    to adjust the meeting time, drag the time slots in the calendar.
    00:01:07
    If one of the participants is unavailable at the selected time,
    00:01:11
    the assistant will indicate this below their email address.
    00:01:14
    If the person's calendars are not properly filled in or if there
    00:01:18
    are attendees outside your organization you can use the scheduling poll tool.
    00:01:22
    This feature allows you to ensure that the chosen date works for
    00:01:26
    everyone by giving participants the option to vote on the best time
    00:01:30
    to learn more about this tool.
    00:01:31
    I recommend checking out the dedicated tutorial on this topic
    00:01:35
    once you've set up all the meeting details, click send
    00:01:38
    and there you have it. You now know how to use the scheduling assistant in outlook.

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