Outlook - Use the Scheduling Assistant Video

Discover how to use the scheduling assistant in Outlook to view participants' schedules, detect conflicts, and suggest suitable time slots. Learn how to create new events, invite attendees, and utilize the scheduling poll tool. Master the art of optimizing meeting times and room availability. Check out this tutorial to enhance your collaboration skills!

01:42
193 views

00:00:05

we'll demonstrate how to use the scheduling assistant in outlook.

00:00:09

This tool allows you to view participants schedules,

00:00:12

detect conflicts and suggest suitable time slots when everyone is available

00:00:17

first, create a new event,

00:00:19

add a title for the meeting,

00:00:21

then go to the scheduling assistant tab,

00:00:24

select a date for the meeting

00:00:27

set the start

00:00:28

and end times

00:00:30

to invite attendees. Click on add required attendee

00:00:35

if you want to invite others who are not required to attend, click add,

00:00:38

optional attendee

00:00:40

and then select in the list.

00:00:43

If your organization has meeting rooms set up,

00:00:45

you can also select one by clicking on add a room

00:00:49

which will show you the availability of those rooms as well.

00:00:52

The assistant enables you to view the availability of each participant.

00:00:56

Each color on the calendar has a specific meaning

00:00:59

which is displayed at the bottom of the window

00:01:03

to adjust the meeting time, drag the time slots in the calendar.

00:01:07

If one of the participants is unavailable at the selected time,

00:01:11

the assistant will indicate this below their email address.

00:01:14

If the person's calendars are not properly filled in or if there

00:01:18

are attendees outside your organization you can use the scheduling poll tool.

00:01:22

This feature allows you to ensure that the chosen date works for

00:01:26

everyone by giving participants the option to vote on the best time

00:01:30

to learn more about this tool.

00:01:31

I recommend checking out the dedicated tutorial on this topic

00:01:35

once you've set up all the meeting details, click send

00:01:38

and there you have it. You now know how to use the scheduling assistant in outlook.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

RELATED COURSES This video is part of the following courses

910 Views

Microsoft Outlook Intermediate Training - Enhance Your Productivity with Outlook

Elevate your Microsoft Outlook skills with our intermediate training, designed to leverage advanced features essential for effective email a...

ALL COURSES