Outlook - Use the Scheduling Assistant Video

Discover how to use the scheduling assistant in Outlook to view participants' schedules, detect conflicts, and suggest suitable time slots. Learn how to create new events, invite attendees, and utilize the scheduling poll tool. Master the art of optimizing meeting times and room availability. Check out this tutorial to enhance your collaboration skills!

01:42
15 views

00:00:05

we'll demonstrate how to use the scheduling assistant in outlook.

00:00:09

This tool allows you to view participants schedules,

00:00:12

detect conflicts and suggest suitable time slots when everyone is available

00:00:17

first, create a new event,

00:00:19

add a title for the meeting,

00:00:21

then go to the scheduling assistant tab,

00:00:24

select a date for the meeting

00:00:27

set the start

00:00:28

and end times

00:00:30

to invite attendees. Click on add required attendee

00:00:35

if you want to invite others who are not required to attend, click add,

00:00:38

optional attendee

00:00:40

and then select in the list.

00:00:43

If your organization has meeting rooms set up,

00:00:45

you can also select one by clicking on add a room

00:00:49

which will show you the availability of those rooms as well.

00:00:52

The assistant enables you to view the availability of each participant.

00:00:56

Each color on the calendar has a specific meaning

00:00:59

which is displayed at the bottom of the window

00:01:03

to adjust the meeting time, drag the time slots in the calendar.

00:01:07

If one of the participants is unavailable at the selected time,

00:01:11

the assistant will indicate this below their email address.

00:01:14

If the person's calendars are not properly filled in or if there

00:01:18

are attendees outside your organization you can use the scheduling poll tool.

00:01:22

This feature allows you to ensure that the chosen date works for

00:01:26

everyone by giving participants the option to vote on the best time

00:01:30

to learn more about this tool.

00:01:31

I recommend checking out the dedicated tutorial on this topic

00:01:35

once you've set up all the meeting details, click send

00:01:38

and there you have it. You now know how to use the scheduling assistant in outlook.

DiLeaP AI: THIS MIGHT BE HELPFUL

Teams Premium - Activate the features of Teams Premium

In this video, you will learn how to activate the features of Teams Premium.
The video covers the necessary steps to fully enjoy all that Teams Premium has to offer.
It explains that Teams Premium requires an additional paid license, which must be assigned to a user in Microsoft 365 administration.
The video demonstrates how to join the admin and access the team-specific admin center, where you can manage Teams settings such as meetings, webinars, messaging, and security.
It also highlights the administration app in the Teams navigation menu, which includes a dashboard with additional settings.
To access the new features specific to Teams Premium, you can find them directly in your Teams application.
If some features don't appear, it is recommended to restart Teams and check for software updates.
Activating Teams Premium will enhance your Teams experience and provide access to advanced features.

3:48
10764 views

Outlook - How do I share a document securely with Outlook?

In this video, you will learn how to securely share a document with Outlook.
Instead of attaching the document to your email, it is safer to add it to your OneDrive or SharePoint library.
This allows you to set permissions for who can view and edit the document.
When you share the link to your document from Outlook, the permissions you set in OneDrive or SharePoint are retained.
You can easily change the sharing permissions in the attachment drop-down menu.
Regularly checking and updating the permissions ensures the safety of your document.
This tutorial will help you securely share documents using Outlook in Microsoft 365.

1:49
2901 views

Project Online - Discovering the interface

In this video, you will learn about the intelligent search feature in Microsoft 365. The video covers the search tools in Microsoft 365, including searching on your computer, using Microsoft Search, finding content and people in SharePoint, searching your emails, and more.
This will help you save time and easily find documents, information, and people within the Microsoft 365 suite.

4:51
4294 views

FindTime - Create a scheduling poll

Discover how to create a meeting poll in this video titled "Creating a scheduling poll" This resource is designed for intermediate-level learners looking for effective ways to communicate and manage their time.

You will learn how to create an interactive poll to gather opinions and preferences from meeting participants. This skill will enable you to facilitate decision-making and organize more productive meetings.

Don't miss this opportunity to enhance your communication and time management skills.

4:12
4112 views

Outlook - How do I recognize a fraudulent email?

In this video, you will learn how to recognize a fraudulent email and protect yourself from phishing attacks.
Phishing emails often mimic legitimate ones, using logos and information from reputable companies.
However, there are usually spelling errors, a haphazard layout, or inconsistencies with the company's graphic design.
Pay attention to the sender's email address, as it may not match the company's domain.
Be cautious if the sender's name consists of random letters and numbers.
Avoid clicking on links that ask you to renew your account or provide personal or banking information.
Even clicking on a link can install malware on your computer.
If you have any doubts, contact the company using secure contact information from their official website.
This knowledge will help you stay safe online and protect your personal information.

2:01
2568 views

RELATED COURSES This video is part of the following courses

Microsoft Outlook Intermediate Training - Enhance Your Productivity with Outlook

Elevate your Microsoft Outlook skills with our intermediate training, designed to leverage advanced features essential for effective email and calendar management. This comprehensive course will enable you to automate your processes, customize your worksp...

Your trainer for this course
Cours E-learning

36 Views

ALL COURSES