Word - Improved version history Tutorial
In this video, you will learn about the improved version history feature in Microsoft 365. The video covers how to access and utilize the version history tool to track changes and restore previous versions of documents.
This will help you effectively manage and collaborate on documents in the Microsoft 365 environment, ensuring accuracy and efficiency in your work.
- 0:56
- 2030 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 1051 times
-
Copilot - Use Copilot with Right-Click
- 01:45
- Viewed 291 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 3692 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 598 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 5873 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 12941 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 2293 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 4285 times
-
Collapsible headings
- 3:03
- Viewed 6081 times
-
Navigation Pane Part 1 : Rearranging a document
- 2:32
- Viewed 3497 times
-
Copy & Paste
- 3:09
- Viewed 3458 times
-
Introduction to Word
- 0:59
- Viewed 3363 times
-
More things you can do with pictures
- 4:53
- Viewed 3094 times
-
Locate your documents
- 0:20
- Viewed 3007 times
-
Insert icons
- 0:43
- Viewed 2991 times
-
Microsoft Search
- 0:34
- Viewed 2968 times
-
Introduction to Tables of Contents
- 2:57
- Viewed 2952 times
-
More options and custom labels
- 3:59
- Viewed 2929 times
-
Change footnote font, size, and formatting
- 2:48
- Viewed 2896 times
-
Insights into what you're working on
- 0:36
- Viewed 2865 times
-
Mail merge
- 3:51
- Viewed 2832 times
-
Take tables of contents (TOCs) to the next level
- 3:51
- Viewed 2819 times
-
Faster shape formatting and new and modern chart types
- 1:04
- Viewed 2813 times
-
3D Models
- 0:42
- Viewed 2811 times
-
Use dictate to type in Word
- 0:27
- Viewed 2805 times
-
Add a logo or other picture
- 3:17
- Viewed 2796 times
-
Format a document
- 2:58
- Viewed 2759 times
-
Format and add a graphic
- 3:20
- Viewed 2759 times
-
Translate Content in Word
- 2:04
- Viewed 2751 times
-
Save, export and share
- 2:08
- Viewed 2715 times
-
Let Word read your documents out loud
- 0:36
- Viewed 2696 times
-
Translate your Word documents into any language
- 0:33
- Viewed 2690 times
-
Edit document with natural gestures
- 0:34
- Viewed 2666 times
-
Insert items in a document
- 2:59
- Viewed 2655 times
-
Ink Equation
- 0:43
- Viewed 2642 times
-
Track changes online
- 3:14
- Viewed 2616 times
-
A first look at Word 2016
- 3:16
- Viewed 2605 times
-
Design considerations for orientation
- 2:00
- Viewed 2596 times
-
How things are organized
- 2:00
- Viewed 2591 times
-
Insert and customize a footnote
- 3:04
- Viewed 2584 times
-
Print envelopes with mail merge
- 3:58
- Viewed 2583 times
-
Add headers, footers, margins, and rulers to a page
- 2:45
- Viewed 2569 times
-
Accessibility in Word
- 2:29
- Viewed 2521 times
-
Use landscape and portrait orientation
- 3:28
- Viewed 2514 times
-
Navigation Pane Part 2 : Search Options
- 1:35
- Viewed 2507 times
-
A closer look at the ribbon
- 3:54
- Viewed 2502 times
-
Check Accessibility in Word
- 1:42
- Viewed 2499 times
-
Modify a TOC with field codes
- 2:59
- Viewed 2494 times
-
Advanced mail merge (Field code)
- 2:59
- Viewed 2483 times
-
Track changes in email with multiple people
- 4:36
- Viewed 2481 times
-
Custom margin - Headers and footers
- 1:29
- Viewed 2464 times
-
Add multiple TOCs to a document
- 4:59
- Viewed 2444 times
-
Focus on priorities with the Immersive Reader
- 1:13
- Viewed 2430 times
-
Create and print labels
- 3:05
- Viewed 2401 times
-
Incorporate revisions with track changes
- 3:10
- Viewed 2392 times
-
Chat with co-authors while editing
- 0:29
- Viewed 2379 times
-
Pin your important files
- 0:34
- Viewed 2368 times
-
Do things quickly with Tell Me
- 1:04
- Viewed 2321 times
-
Get going fast
- 1:44
- Viewed 2308 times
-
Print letters with mail merge
- 4:02
- Viewed 2301 times
-
Start working together in a document
- 2:03
- Viewed 2287 times
-
Add formatting to a TOC
- 3:48
- Viewed 2274 times
-
Add custom entries to a TOC
- 3:00
- Viewed 2265 times
-
Use mail merge to create multiple labels
- 3:21
- Viewed 2260 times
-
Advanced tables of contents
- 3:15
- Viewed 2240 times
-
Work together in real time
- 1:40
- Viewed 2236 times
-
Customize track changes
- 2:18
- Viewed 2232 times
-
Track changes
- 2:34
- Viewed 2222 times
-
Changing existing styles
- 1:08
- Viewed 2206 times
-
Custom margin - Default margin
- 1:06
- Viewed 2170 times
-
Styles
- 1:49
- Viewed 2164 times
-
Working with watermarks
- 2:48
- Viewed 2053 times
-
Creating Styles
- 1:03
- Viewed 2018 times
-
Custom margin
- 1:59
- Viewed 1990 times
-
Add a Table from Text with Copilot
- 1:39
- Viewed 1558 times
-
Rewrite or Summarize Existing Text with Copilot
- 2:29
- Viewed 1477 times
-
Draft Content Based on an Existing Document with Copilot
- 2:15
- Viewed 1166 times
-
Use the Copilot Conversation Pane in Word
- 1:56
- Viewed 861 times
-
Generate Text from an Idea or Plan
- 2:51
- Viewed 800 times
-
Make changes to a text
- 01:05
- Viewed 135 times
-
Draft a Service Memo
- 02:33
- Viewed 33 times
-
Extract Invoice Data and Generate a Pivot Table
- 03:26
- Viewed 34 times
-
Formulate a Request for Pricing Conditions via Email
- 02:32
- Viewed 54 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:41
- Viewed 39 times
-
SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
- Viewed 22 times
-
Other Coaches
- 01:45
- Viewed 22 times
-
Agents in SharePoint
- 02:44
- Viewed 25 times
-
Prompt coach
- 02:49
- Viewed 27 times
-
Modify, Share, and Install an Agent
- 01:43
- Viewed 26 times
-
Configure a Copilot Agent
- 02:39
- Viewed 22 times
-
Describe a copilot agent
- 01:32
- Viewed 33 times
-
Rewrite with Copilot
- 01:21
- Viewed 28 times
-
Analyze a video
- 01:21
- Viewed 25 times
-
Use the Copilot pane
- 01:12
- Viewed 25 times
-
Process text
- 01:03
- Viewed 20 times
-
Create an insights grid
- 01:19
- Viewed 51 times
-
Generate and manipulate an image in PowerPoint
- 01:47
- Viewed 29 times
-
Interact with a web page with Copilot
- 00:36
- Viewed 51 times
-
Create an image with Copilot
- 00:42
- Viewed 71 times
-
Summarize a PDF with Copilot
- 00:41
- Viewed 48 times
-
Analyze your documents with Copilot
- 01:15
- Viewed 45 times
-
Chat with Copilot
- 00:50
- Viewed 33 times
-
Particularities of Personal and Professional Copilot Accounts
- 00:40
- Viewed 62 times
-
Data Privacy in Copilot
- 00:43
- Viewed 42 times
-
Access Copilot
- 00:25
- Viewed 77 times
-
Use a Copilot Agent
- 01:24
- Viewed 63 times
-
Modify with Pages
- 01:20
- Viewed 61 times
-
Generate and manipulate an image in Word
- 01:19
- Viewed 67 times
-
Create Outlook rules with Copilot
- 01:12
- Viewed 59 times
-
Generate the email for the recipient
- 00:44
- Viewed 52 times
-
Action Function
- 04:18
- Viewed 48 times
-
Search Function
- 03:42
- Viewed 75 times
-
Date and Time Function
- 02:53
- Viewed 58 times
-
Logical Function
- 03:14
- Viewed 97 times
-
Text Function
- 03:25
- Viewed 79 times
-
Basic Function
- 02:35
- Viewed 49 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 75 times
-
Introduction to Power Fx
- 01:09
- Viewed 53 times
-
The New Calendar
- 03:14
- Viewed 110 times
-
Sections
- 02:34
- Viewed 62 times
-
Customizing Views
- 03:25
- Viewed 52 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 113 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 69 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 62 times
-
Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 45 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 78 times
-
Use the narrative Builder
- 01:31
- Viewed 72 times
-
Microsoft Copilot Academy
- 00:42
- Viewed 70 times
-
Connect Copilot to a third party app
- 01:11
- Viewed 79 times
-
Share a document with copilot
- 00:36
- Viewed 67 times
-
Configurate a page with copilot
- 01:47
- Viewed 81 times
-
Use Copilot with Right-Click
- 01:45
- Viewed 291 times
-
Draft a Service Memo with Copilot
- 02:21
- Viewed 100 times
-
Extract Invoice Data and Generate a Pivot Table
- 02:34
- Viewed 112 times
-
Summarize Discussions and Schedule a Meeting Slot
- 02:25
- Viewed 176 times
-
Formulate a Request for Pricing Conditions via Email
- 02:20
- Viewed 192 times
-
Analyze a Supply Catalog Based on Needs and Budget
- 02:52
- Viewed 177 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 251 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 180 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 95 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 189 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 113 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 107 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 270 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 95 times
-
Share Power Automate Flows
- 02:20
- Viewed 86 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 98 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 81 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 89 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 124 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 79 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 193 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 384 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 172 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 166 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 142 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 112 times
-
Discover the “Build Space”
- 02:26
- Viewed 81 times
-
The Power Automate Mobile App
- 01:39
- Viewed 82 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 91 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 120 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 84 times
-
Access Power Automate for the Web
- 01:25
- Viewed 122 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 102 times
-
Add a third-party application
- 02:40
- Viewed 124 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 152 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 126 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 118 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 89 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 160 times
-
Share a document securely with Outlook
- 02:21
- Viewed 100 times
-
Block a sender
- 01:54
- Viewed 142 times
-
Identify a fraudulent email
- 02:06
- Viewed 92 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 104 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 116 times
-
Protect an email by encrypting
- 01:10
- Viewed 101 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 77 times
-
Recover deleted items
- 01:09
- Viewed 197 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 117 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 83 times
-
Use a Shared Mailbox
- 01:18
- Viewed 127 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 98 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 132 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 95 times
-
Calendar Delegation Setup
- 01:21
- Viewed 112 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 188 times
-
Make changes to a text
- 01:05
- Viewed 135 times
-
Consult the adoption of Copilot through Viva Insights
- 00:52
- Viewed 118 times
-
Search from emails with Copilot
- 00:53
- Viewed 583 times
-
Using Copilot in OneNote with Right-Click
- 01:21
- Viewed 96 times
-
Organizing OneNote with Copilot
- 00:46
- Viewed 115 times
-
Tracking changes in a Loop page with Copilot
- 01:16
- Viewed 100 times
-
Summarizing a Loop Page with Copilot
- 00:55
- Viewed 89 times
-
Generating Loop Content with Copilot
- 01:18
- Viewed 102 times
-
Send invitations or reminders with Copilot
- 00:53
- Viewed 177 times
-
Generate formulas from a concept
- 01:02
- Viewed 96 times
-
Analyzing a OneDrive file with Copilot
- 01:25
- Viewed 117 times
-
Analyzing multiple OneDrive documents with Copilot
- 01:01
- Viewed 137 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 195 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 135 times
-
Create a Meeting Poll
- 02:48
- Viewed 144 times
-
Display Three Time Zones
- 01:52
- Viewed 95 times
-
View Other Calendars
- 00:50
- Viewed 109 times
-
Open a Shared Calendar
- 01:29
- Viewed 112 times
-
Share Your Calendar
- 01:54
- Viewed 118 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 110 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 101 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 106 times
-
Translate Emails in Outlook
- 01:32
- Viewed 107 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 105 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 134 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 101 times
-
Improve Email Accessibility
- 02:02
- Viewed 104 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 111 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 120 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 81 times
-
Delay Email Delivery
- 01:10
- Viewed 113 times
-
Use Conversation View
- 01:47
- Viewed 106 times
-
Clean Up Your Inbox
- 01:18
- Viewed 110 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 391 times
-
Use Categories
- 02:51
- Viewed 96 times
-
Easily Sort Your Mails
- 01:38
- Viewed 90 times
-
Automate Routine Actions
- 02:19
- Viewed 104 times
-
Create an Email Template
- 01:40
- Viewed 130 times
-
Create a task from a message
- 02:00
- Viewed 153 times
-
Share a task list
- 03:10
- Viewed 156 times
-
Create a task or reminder
- 01:50
- Viewed 167 times
-
Task Module Overview
- 01:56
- Viewed 270 times
-
Manage Teams online meeting options
- 01:56
- Viewed 154 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 279 times
-
Create a reminder for yourself
- 01:59
- Viewed 173 times
-
Respond to a meeting
- 01:00
- Viewed 159 times
-
Create an appointment or meeting
- 01:44
- Viewed 169 times
-
Create different types of events
- 01:46
- Viewed 178 times
-
Edit and customize views
- 01:55
- Viewed 175 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 186 times
-
Search options
- 01:23
- Viewed 146 times
-
Sort and filter emails
- 02:51
- Viewed 171 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 252 times
-
The Bcc Field in Detail
- 01:53
- Viewed 182 times
-
Save and Print a Message
- 01:48
- Viewed 182 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 232 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 167 times
-
Process an incoming message
- 01:53
- Viewed 157 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 219 times
-
Organize into Folders
- 01:57
- Viewed 171 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 187 times
-
Create and add a signature to messages
- 01:26
- Viewed 171 times
-
Manage new message notifications
- 01:40
- Viewed 159 times
-
Change the default font of your emails
- 01:05
- Viewed 158 times
-
Manage Views
- 02:36
- Viewed 138 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 211 times
-
Explore the Interface
- 03:22
- Viewed 157 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 158 times
Objectifs :
This document aims to provide a comprehensive overview of the version history feature in Word, specifically focusing on how to access and utilize the File History function for documents saved on OneDrive or SharePoint. It will guide users through the process of viewing, restoring, and comparing document versions effectively.
Chapitres :
-
Introduction to Version History
The version history feature in Word allows users to track changes made to their documents over time. This is particularly useful for collaborative projects where multiple authors may contribute to a single document. By utilizing this feature, users can easily access earlier versions of their work, ensuring that no important information is lost. -
Accessing File History
To view the complete list of changes made to your document, navigate to the 'File' menu and select 'History'. This option is available only for documents saved on OneDrive or SharePoint. Once accessed, you will see a list of versions along with the date, time of saving, and the author's name for each version. -
Viewing Document Versions
When you click on a saved version, the content of that document will be displayed. This allows you to review previous edits and changes made by yourself or other collaborators. Understanding the context of these changes can help in making informed decisions about which version to restore. -
Restoring and Comparing Versions
Word provides two key functionalities for managing document versions: - **Restore**: By clicking this button, the selected version will become the default version of the document. You can then edit this version as needed. - **Compare**: This option allows you to compare the current version of the document with the selected version from the history. It highlights all changes made, making it easy to identify what has been added or removed. -
Integration with OneDrive and SharePoint
The version history feature in Word is closely integrated with OneDrive and SharePoint. The history proposed by the app corresponds with the Version History option available in these platforms. This integration allows users to manage different versions of their documents seamlessly while staying within the Word application. -
Conclusion
Utilizing the version history feature in Word enhances document management, especially in collaborative environments. By understanding how to access, restore, and compare document versions, users can maintain control over their work and ensure that they can revert to previous iterations if necessary. This functionality not only saves time but also improves the overall quality of collaborative projects.
FAQ :
What is File History in Microsoft Word?
File History is a feature that enables users to view all changes made to a document and access earlier versions, provided the document is saved on OneDrive or SharePoint.
How can I access the Version History of a document?
You can access the Version History by going to the File menu in Microsoft Word and selecting the History option, which will show you all saved versions of the document.
Can I restore a previous version of my document?
Yes, you can restore a previous version by selecting the version you want to revert to and clicking the Restore button, which will make that version the default.
What happens when I use the Compare function?
The Compare function allows you to see the differences between the current version of your document and a selected previous version, highlighting all changes made.
Is File History available for all documents?
No, File History can only be used for documents that are saved on OneDrive or SharePoint.
Quelques cas d'usages :
Collaborative Document Editing
In a team setting, members can use File History to track changes made by different authors, ensuring that everyone is aware of updates and can revert to previous versions if necessary.
Document Recovery
If a mistake is made in a document, users can quickly restore a previous version using the Restore function, saving time and effort in recreating lost content.
Version Comparison for Quality Control
Quality assurance teams can use the Compare function to review changes between document versions, ensuring that all modifications meet the required standards before final approval.
Training and Onboarding
New employees can learn how to use document management features by exploring the Version History of existing documents, understanding how changes are tracked and managed.
Glossaire :
File History
A feature that allows users to view a complete list of changes made to a document and access earlier versions.
OneDrive
A cloud storage service from Microsoft that allows users to store files and access them from any device.
SharePoint
A web-based collaboration platform from Microsoft that integrates with Microsoft Office and is used for document management and storage.
Version History
A feature that shows the different versions of a document, including the date, time, and author of each version.
Restore
A function that allows users to revert a document to a previous version, making it the default version.
Compare
A function that allows users to see the differences between the current version of a document and a selected previous version.