Outlook - Open a Shared Calendar Tutorial

Discover how to open and view shared calendars in Outlook. Learn how to overlay a shared calendar onto your own, compare availability, and manage multiple schedules effortlessly. Explore different permission levels and understand how they impact the information displayed. Enhance your collaboration skills with this intermediate tutorial on collaborating effectively in Outlook.

01:29
18 views

Available in Microsoft365

00:00:05

we'll demonstrate how to open and view other people's calendars in outlook.

00:00:10

When someone grants you access to their calendar,

00:00:12

you'll receive a notification in your inbox.

00:00:15

Click accept to access the calendar, then click view calendar to open it.

00:00:20

Once you select a calendar, it will automatically overlay onto your own,

00:00:24

allowing you to quickly compare availability between your schedule and theirs.

00:00:28

If you prefer to view the shared calendar side by side with your other calendars,

00:00:32

click the split view button at the top of the pane.

00:00:35

This will allow you to see the

00:00:36

agendas separately making it easier to compare availability

00:00:40

in the left pane. You'll find a list of shared calendars

00:00:44

to display a calendar. Simply click the option button next to the person's name.

00:00:49

The information displayed in a shared calendar depends on the permissions.

00:00:53

You've been given

00:00:54

availability.

00:00:55

If the person granted you basic access,

00:00:58

you'll only see whether they are free or busy,

00:01:01

limited details with limited access,

00:01:03

you'll also see event titles in addition to availability, full access.

00:01:08

If you have full access, you can open events to view all details.

00:01:13

In some cases, if you've been granted advanced permissions,

00:01:16

you can even create meetings or appointments on the other person's behalf,

00:01:19

indicating that you are a delegate or have full calendar ownership

00:01:24

and there you have it,

00:01:25

you now know how to view shared calendars

00:01:27

and outlook and manage multiple schedules with ease.

DiLeaP AI: THIS MIGHT BE HELPFUL

Teams Premium - Activate the features of Teams Premium

In this video, you will learn how to activate the features of Teams Premium.
The video covers the necessary steps to fully enjoy all that Teams Premium has to offer.
It explains that Teams Premium requires an additional paid license, which must be assigned to a user in Microsoft 365 administration.
The video demonstrates how to join the admin and access the team-specific admin center, where you can manage Teams settings such as meetings, webinars, messaging, and security.
It also highlights the administration app in the Teams navigation menu, which includes a dashboard with additional settings.
To access the new features specific to Teams Premium, you can find them directly in your Teams application.
If some features don't appear, it is recommended to restart Teams and check for software updates.
Activating Teams Premium will enhance your Teams experience and provide access to advanced features.

3:48
10764 views

Outlook - How do I share a document securely with Outlook?

In this video, you will learn how to securely share a document with Outlook.
Instead of attaching the document to your email, it is safer to add it to your OneDrive or SharePoint library.
This allows you to set permissions for who can view and edit the document.
When you share the link to your document from Outlook, the permissions you set in OneDrive or SharePoint are retained.
You can easily change the sharing permissions in the attachment drop-down menu.
Regularly checking and updating the permissions ensures the safety of your document.
This tutorial will help you securely share documents using Outlook in Microsoft 365.

1:49
2901 views

Project Online - Discovering the interface

In this video, you will learn about the intelligent search feature in Microsoft 365. The video covers the search tools in Microsoft 365, including searching on your computer, using Microsoft Search, finding content and people in SharePoint, searching your emails, and more.
This will help you save time and easily find documents, information, and people within the Microsoft 365 suite.

4:51
4294 views

FindTime - Create a scheduling poll

Discover how to create a meeting poll in this video titled "Creating a scheduling poll" This resource is designed for intermediate-level learners looking for effective ways to communicate and manage their time.

You will learn how to create an interactive poll to gather opinions and preferences from meeting participants. This skill will enable you to facilitate decision-making and organize more productive meetings.

Don't miss this opportunity to enhance your communication and time management skills.

4:12
4111 views

Outlook - How do I recognize a fraudulent email?

In this video, you will learn how to recognize a fraudulent email and protect yourself from phishing attacks.
Phishing emails often mimic legitimate ones, using logos and information from reputable companies.
However, there are usually spelling errors, a haphazard layout, or inconsistencies with the company's graphic design.
Pay attention to the sender's email address, as it may not match the company's domain.
Be cautious if the sender's name consists of random letters and numbers.
Avoid clicking on links that ask you to renew your account or provide personal or banking information.
Even clicking on a link can install malware on your computer.
If you have any doubts, contact the company using secure contact information from their official website.
This knowledge will help you stay safe online and protect your personal information.

2:01
2567 views

RELATED COURSES This tutorial is part of the following courses

Microsoft Outlook Intermediate Training - Enhance Your Productivity with Outlook

Elevate your Microsoft Outlook skills with our intermediate training, designed to leverage advanced features essential for effective email and calendar management. This comprehensive course will enable you to automate your processes, customize your worksp...

Your trainer for this course
Cours E-learning

36 Views

ALL COURSES