Outlook - Dictate Your Email to Outlook Tutorial

Discover how to save time when composing emails with the dictate feature in Outlook. Learn how to access and customize the feature, and how to handle potential transcription errors. Leverage this handy tool to quickly compose emails and streamline your communication process. #outlook #intermediate #communicate

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Available in Microsoft365

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When composing emails,

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it can be useful to leverage the dictate feature available in outlook

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to start. Click on new email.

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And if necessary maximize the window,

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click in the message composition area,

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then navigate to the ribbon and click on the microphone icon.

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If you don't see the icon, check in the three dots menu at the top right.

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A small toolbar will appear, click on the microphone icon again.

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This will allow you to immediately begin dictating your message.

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You can also access settings help for dictation

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or close the dictation toolbar from here.

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If you click on settings,

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you can modify the spoken language and choose the device that will

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capture your voice such as your computer's microphone or a headset.

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Below that you'll find the option to turn on automatic punctuation

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which will insert periods or commas at natural pauses in your speech.

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There's also the option to filter sensitive phrases, click save.

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Once you've set up your preferences,

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you can now begin dictating your message and

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outlook will automatically transcribe the text for you.

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However,

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it's important to note that this

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feature isn't perfect and transcription errors can

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occur due to various factors such as background noise or your speaking pace,

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you may need to manually correct your message,

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but using this handy feature correctly will save you time when composing emails

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and there you have it.

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You now know how to use the dictation feature in outlook to quickly compose emails.

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